MC1319216 – Microsoft Teams: In‑meeting toggle to turn Meeting AI on or off

Product:

Copilot, Copilot Chat, Microsoft 365 Copilot, Purview Information Protection, Teams

Platform:

Android, iOS, Mac, mobile, Online, Web, Windows Desktop, World tenant

Status:

In development

Change type:

New feature, User impact, Admin impact

Links:

558286

Details:

Summary:
Microsoft Teams will add an in-meeting toggle for licensed organizers and presenters to turn Meeting AI (Copilot, Facilitator, recap) on or off during live meetings, respecting tenant policies. This feature rolls out June 2026 and links AI use with transcription settings for flexible control.

Details:
[What and Why]
Microsoft Teams will introduce a new in-meeting toggle that allows licensed meeting organizers and presenters to turn Meeting AI (including Copilot, Facilitator, and meeting recap) on or off during a live meeting. This change builds on existing Meeting AI behavior and provides real-time flexibility to control when AI is active.
Licensed organizers and presenters can capture insights when discussions are valuable and turn off AI when conversations shift to sensitive topics. The toggle respects existing tenant policies and compliance controls.
This message is associated with Microsoft 365 Roadmap ID 558286.
[Rollout Schedule]
Targeted Release: Early June 2026 - Mid-June 2026
General Availability (Worldwide): Mid-June 2026 - End of June 2026
[Impact on Your Organization]
Who is affected
All Microsoft 365 tenants with Meeting AI (Copilot and/or Facilitator) enabled by policy and in Meeting Options
Licensed organizers and presenters in Teams Meetings
Platforms / Services
Microsoft Teams (Desktop, Web, and Mobile)
Microsoft 365 Copilot (Meeting AI, Facilitator, recap)
What will happen
A new Meeting AI toggle will appear in the Teams meeting toolbar:

Licensed organizers and presenters can turn Meeting AI on or off during meetings:

Toggles are shown only when Meeting AI is allowed by policy.
An AI status indicator will show participants whether Meeting AI is active.
Existing tenant policies and meeting options are respected:
If Meeting AI is disabled by policy, the toggles will not appear.
When Meeting AI is turned off:
Copilot, Facilitator responses, and Notes will no longer be generated.
Previously generated artifacts remain available and governed by retention policies.
If AI is used without transcription, speech-to-text data stops and Recap is not generated.
Important: Transcription Dependency
When AI is used with transcription, they remain coupled:
Turning on Meeting AI automatically turns on transcription and generates a recap.
Starting transcription automatically enables Meeting AI and recap.
To prevent Meeting AI usage, transcription and Meeting AI must remain off.
No changes to
Meeting options configured before meetings
Recording, transcription, and sensitivity labels behavior
Retention and compliance policies
Licensing requirements for Copilot and Meeting AI
[Action Required / Recommendations]
No action is required for this rollout.
Recommended actions:
Update internal training and documentation to explain:
Where the Meeting AI toggle appears
Who can use the toggle (licensed organizers and presenters)
Communicate to end users:
Starting transcription automatically enables Meeting AI and recap
Meetings that must avoid AI should not use transcription
Prepare helpdesk teams to support user questions about:
Controlling Meeting AI during meetings
Understanding transcription-related behavior
[Compliance Considerations]
No compliance considerations identified. Review as appropriate for your organization.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2026-05-23

updated:
2026-05-27

Task Type

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Docu to Check

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Meeting AI Control
If the Meeting AI toggle is introduced without proper training, users may inadvertently enable AI during sensitive discussions, leading to potential data privacy issues.
   - roles: Licensed Organizers, Presenters
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=558286

Transcription Dependency
Without preparation, users may not understand that enabling transcription automatically activates Meeting AI, which could lead to unintended AI usage during meetings that require confidentiality.
   - roles: Licensed Organizers, Presenters
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=558286

Configutation Options**

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Data Protection**

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explanation for non-techies**

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