check before: 2026-04-01
Product:
Copilot, Entra, Teams, Windows
Platform:
Mac, Online, Web, World tenant
Status:
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams now lets meeting organizers automatically start transcription without recording by selecting "Transcribe only." This feature, rolling out from late April to early June 2026, supports compliance and accessibility, requires transcription enabled in meeting policies, and needs no extra licensing.
Details:
Updated May 19, 2026: We have updated the timeline. Thank you for your patience.
[Introduction]
Meeting organizers can now select Transcribe only as an automatic meeting option in Microsoft Teams. This setting starts transcription automatically when the meeting begins-without creating a recording-providing more granular control in meetings where recording is restricted due to compliance or privacy policies while still supporting accessibility, Microsoft Copilot, and Intelligent Recap.
This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web.
Screenshot: Updated meeting options showing Off, Record and transcribe, and Transcribe only:
[When this will happen:]
Targeted Release: We will begin rolling out in late April 2026 and expect to complete by late April 2026.
General Availability (Worldwide): We will begin rolling out in early May 2026 and expect to complete by early June 2026 (previously mid-May).
Change Category:
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Scope:
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Release Phase:
Created:
2026-04-18
updated:
2026-05-20
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Transcription Policy Changes
If the new transcription option is enabled without proper policy review, it may lead to unauthorized access to meeting transcripts, impacting compliance and privacy.
- roles: Meeting Organizers, IT Administrators
- references: https://learn.microsoft.com/microsoftteams/meeting-transcription-captions
User Training and Documentation
Failure to update internal documentation and training materials may result in confusion among users regarding the new transcription options, leading to improper usage and frustration.
- roles: End Users, Training Coordinators
- references: https://learn.microsoft.com/microsoftteams/meeting-transcription-captions
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-05-20 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2026-05-20 | MC Summary | Microsoft Teams will allow meeting organizers to automatically start transcription without recording by selecting the new "Transcribe only" option. This feature, rolling out April-May 2026, supports compliance and privacy needs while enabling accessibility and AI insights. Admins must enable transcription policies for access. | Microsoft Teams now lets meeting organizers automatically start transcription without recording by selecting "Transcribe only." This feature, rolling out from late April to early June 2026, supports compliance and accessibility, requires transcription enabled in meeting policies, and needs no extra licensing. |
| 2026-05-20 | MC Last Updated | 04/17/2026 23:15:29 | 2026-05-19T18:34:05Z |
| 2026-05-20 | MC Messages | [Introduction]
Meeting organizers can now select Transcribe only as an automatic meeting option in Microsoft Teams. This setting starts transcription automatically when the meeting begins-without creating a recording-providing more granular control in meetings where recording is restricted due to compliance or privacy policies while still supporting accessibility, Microsoft Copilot, and Intelligent Recap. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. Screenshot: Updated meeting options showing Off, Record and transcribe, and Transcribe only: [When this will happen:] Targeted Release: We will begin rolling out in late April 2026 and expect to complete by late April 2026. General Availability (Worldwide): We will begin rolling out in early May 2026 and expect to complete by mid-May 2026. | Updated May 19, 2026: We have updated the timeline. Thank you for your patience.
[Introduction] Meeting organizers can now select Transcribe only as an automatic meeting option in Microsoft Teams. This setting starts transcription automatically when the meeting begins-without creating a recording-providing more granular control in meetings where recording is restricted due to compliance or privacy policies while still supporting accessibility, Microsoft Copilot, and Intelligent Recap. This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. Screenshot: Updated meeting options showing Off, Record and transcribe, and Transcribe only: [When this will happen:] Targeted Release: We will begin rolling out in late April 2026 and expect to complete by late April 2026. General Availability (Worldwide): We will begin rolling out in early May 2026 and expect to complete by early June 2026 (previously mid-May). |
| 2026-05-20 | MC Title | Microsoft Teams: Meeting organizers can automatically start transcription without recording | (Updated) Microsoft Teams: Meeting organizers can automatically start transcription without recording |
| 2026-05-20 | MC End Time | 06/15/2026 09:00:00 | 2026-07-13T09:00:00Z |
Last updated 4 weeks ago ago
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