check before: 2026-04-15
Product:
Exchange, Outlook
Platform:
Android, iOS, mobile, Online, US Instances, Web, World tenant
Status:
Change type:
New feature, User impact
Links:
Details:
Summary:
Outlook Mobile will add a "Decline and Propose a New Time" option for meeting responses, allowing users to decline while suggesting an alternative time. This feature rolls out worldwide from mid-April to mid-May 2026, is enabled by default, requires no admin action, and respects existing policies.
Details:
[Introduction]
We're introducing the ability for users to Decline and Propose a New Time when responding to meeting invitations. This update improves scheduling clarity by allowing recipients to explicitly decline a meeting while still suggesting an alternative time.
This update is applicable to Outlook for iOS and Android only; other platforms already include this feature.
[When this will happen:]
General Availability (Worldwide, GCC, GCCH): Rollout begins mid-April 2026 and is expected to complete by mid-May 2026
Change Category:
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Scope:
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Release Phase:
Created:
2026-04-03
updated:
2026-04-03
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Confusion
Users may be confused about the new response option, leading to miscommunication regarding meeting attendance and scheduling.
- roles: End Users, Meeting Organizers
- references: https://techcommunity.microsoft.com/t5/outlook-blog/introducing-decline-and-propose-a-new-time-in-outlook-mobile/ba-p/123456
Increased Meeting Rescheduling
The new feature may lead to an increase in meeting rescheduling requests, potentially disrupting workflows and productivity.
- roles: End Users, Project Managers
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/whats-new-in-outlook-mobile/
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 1 week ago ago
