check before: 2026-01-01
Product:
Copilot, Microsoft 365 Copilot, Outlook
Platform:
Online, Web, World tenant
Status:
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft 365 Copilot will proactively RSVP to new meetings and remove canceled ones in Outlook for licensed users. Users can set custom calendar instructions, receive notifications of actions, and keep calendars organized. The feature rolls out worldwide from late January to early March 2026, requiring no admin changes.
Details:
Updated January 22, 2026: We have updated the content. Thank you for your patience.
[Introduction]
With this release, users with a Microsoft 365 Copilot license will be able to set up custom calendar instructions so that Copilot will proactively RSVP to new meeting requests and remove canceled meetings on their behalf. For example, users will be able to instruct Copilot to "Always accept meetings from /name if my calendar is free," "Always follow meetings after 5pm," or "Always remove canceled meetings from my calendar," helping keep their calendars up to date and clutter free. After instructions are set, Copilot will monitor relevant calendar events and take the appropriate action. All actions will appear in notifications in the Copilot button on the Outlook calendar, helping reduce calendar clutter, resolve untriaged invites, and keep users focused on the meetings that matter.
This feature will be available only in new Outlook and Outlook for web, in English language.
The first-run experience for calendar instructions will roll out later and will be the primary way users discover this feature.
[When this will happen]
General Availability (Worldwide): We will begin rolling out worldwide in late January 2026 and expect to complete by early March 2026.
Change Category:
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Scope:
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Release Phase:
Created:
2026-01-21
updated:
2026-01-23
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft 365 Copilot is introducing a feature in Outlook and Outlook for web that automatically manages meeting invitations and cancellations based on user-set instructions, starting worldwide rollout from late January 2026.
Direct effects for Operations**
Calendar Management
Users may experience confusion or missed meetings if Copilot automatically RSVPs to meetings without user consent or understanding of the new feature, leading to potential scheduling conflicts.
- roles: End Users, Helpdesk Staff
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2026/01/22/updated-microsoft-365-copilot-proactively-rsvp-to-meetings-and-remove-canceled-meetings-in-outlook/
User Experience
Users may feel overwhelmed by notifications and activity logs generated by Copilot, leading to decreased productivity and frustration if they are not adequately prepared for the changes.
- roles: End Users, IT Support Staff
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2026/01/22/updated-microsoft-365-copilot-proactively-rsvp-to-meetings-and-remove-canceled-meetings-in-outlook/
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-01-23 | MC Messages | [Introduction]
With this release, users with a Microsoft 365 Copilot license will be able to set up custom calendar instructions so that Copilot will proactively RSVP to new meeting requests and remove canceled meetings on their behalf. For example, users will be able to instruct Copilot to "Always accept meetings from /name if my calendar is free," "Always follow meetings after 5pm," or "Always remove canceled meetings from my calendar," helping keep their calendars up to date and clutter free. After instructions are set, Copilot will monitor relevant calendar events and take the appropriate action. All actions will appear in notifications in the Copilot button on the Outlook calendar, helping reduce calendar clutter, resolve untriaged invites, and keep users focused on the meetings that matter. This feature will be available only in the new Outlook and Outlook for web. The first-run experience for calendar instructions will roll out later and will be the primary way users discover this feature. [When this will happen] General Availability (Worldwide): We will begin rolling out worldwide in late January 2026 and expect to complete by early March 2026. | Updated January 22, 2026: We have updated the content. Thank you for your patience.
[Introduction] With this release, users with a Microsoft 365 Copilot license will be able to set up custom calendar instructions so that Copilot will proactively RSVP to new meeting requests and remove canceled meetings on their behalf. For example, users will be able to instruct Copilot to "Always accept meetings from /name if my calendar is free," "Always follow meetings after 5pm," or "Always remove canceled meetings from my calendar," helping keep their calendars up to date and clutter free. After instructions are set, Copilot will monitor relevant calendar events and take the appropriate action. All actions will appear in notifications in the Copilot button on the Outlook calendar, helping reduce calendar clutter, resolve untriaged invites, and keep users focused on the meetings that matter. This feature will be available only in new Outlook and Outlook for web, in English language. The first-run experience for calendar instructions will roll out later and will be the primary way users discover this feature. [When this will happen] General Availability (Worldwide): We will begin rolling out worldwide in late January 2026 and expect to complete by early March 2026. |
| 2026-01-23 | MC Title | Microsoft 365 Copilot: Proactively RSVP to meetings and remove canceled meetings in Outlook | (Updated) Microsoft 365 Copilot: Proactively RSVP to meetings and remove canceled meetings in Outlook |
| 2026-01-23 | MC Last Updated | 01/21/2026 01:40:10 | 2026-01-22T18:56:28Z |
| 2026-01-23 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2026-01-23 | MC Summary | Microsoft 365 Copilot will let licensed users in new Outlook and Outlook for web set custom calendar instructions to auto-RSVP to meetings and remove canceled ones. It proactively manages calendar events with notifications, rolling out worldwide from late January to early March 2026. No admin changes needed. | Microsoft 365 Copilot will proactively RSVP to new meetings and remove canceled ones in Outlook for licensed users. Users can set custom calendar instructions, receive notifications of actions, and keep calendars organized. The feature rolls out worldwide from late January to early March 2026, requiring no admin changes. |
Last updated 2 weeks ago ago
