MC1182702 – Microsoft 365 Copilot: Prepare for your meeting with Copilot chat in Outlook mobile

Product:

Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Outlook

Platform:

Android, iOS, Online, World tenant

Status:

In development

Change type:

New feature, User impact, Admin impact

Links:

516568

Details:

Summary:
Outlook mobile users with a Microsoft 365 Copilot license on Android and iOS can prepare for meetings using Copilot chat, available by late November 2025. The feature is on by default, requires no admin setup, and uses AI to provide personalized meeting information while respecting existing policies.

Details:
Outlook mobile users can now prepare for their meetings using Copilot chat with a single tap. This feature is available on Android and iOS platforms and requires a Microsoft 365 Copilot license. It helps users quickly access relevant meeting information, making preparation more efficient and personalized.
This message is associated with Microsoft 365 Roadmap ID 516568.
[When this will happen:]
General Availability (Worldwide): Rollout will begin in late November 2025 and is expected to complete by mid-December 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-11-04

updated:
2025-11-04

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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summary for non-techies**

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Direct effects for Operations**

AI Interaction with Personal Data
The introduction of Copilot chat may lead to unintended exposure of personal data during meeting preparations, as AI surfaces information based on user data.
   - roles: End Users, Data Protection Officers
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

User Experience Disruption
If users are not adequately informed about the new feature, they may experience confusion or frustration when encountering the Copilot chat for the first time.
   - roles: End Users, Helpdesk Staff
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Compliance Risks
The use of AI in Copilot chat may raise compliance concerns regarding GDPR, especially if personal data is surfaced without user consent or awareness.
   - roles: Data Protection Officers, Compliance Officers
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Increased Support Queries
The rollout of Copilot chat may lead to an increase in support queries from users unfamiliar with the new feature, impacting helpdesk resources.
   - roles: Helpdesk Staff, IT Support Managers
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Training and Documentation Gaps
Without proper communication and updated documentation, users may not fully utilize the new feature, leading to underperformance in meeting preparations.
   - roles: End Users, Training Coordinators
   - references: https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568

Configutation Options**

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Opportunities**

Enhanced Meeting Preparation Efficiency
The introduction of Copilot chat in Outlook mobile allows users to quickly access personalized meeting information, enhancing preparation efficiency. This can lead to more productive meetings and better time management for users.
   - next-steps: Communicate the availability of this feature to all Outlook mobile users and encourage them to utilize it for meeting preparations. Provide training sessions or resources to maximize its usage.
   - roles: Executives, Project Managers, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568, https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Improved User Experience with AI Integration
The AI capabilities of Copilot chat provide a more interactive and personalized user experience, allowing users to ask follow-up questions and receive tailored responses. This could enhance user satisfaction and engagement with the Outlook mobile app.
   - next-steps: Gather user feedback on the Copilot chat feature to understand its impact on user experience. Use this feedback to make further improvements or adjustments as necessary.
   - roles: IT Support Staff, User Experience Designers, Training Coordinators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568, https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Streamlined IT Administrative Tasks
With the Copilot feature requiring no admin setup, IT departments can save time and resources that would typically be spent on configuring new features. This allows IT teams to focus on other strategic initiatives.
   - next-steps: Monitor the rollout and usage of Copilot chat to ensure it operates smoothly. Consider updating internal documentation to reflect this change and inform IT staff about the new feature's functionalities.
   - roles: IT Administrators, Helpdesk Staff, Compliance Officers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=516568, https://support.microsoft.com/office/turn-off-copilot-in-microsoft-365-apps-bc7e530b-152d-4123-8e78-edc06f8b85f1

Potentional Risks**

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Data Protection**

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IT Security**

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explanation for non-techies**

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