check before: 2025-10-01
Product:
Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Microsoft Loop, OneNote, SharePoint
Platform:
Education, mobile, Online, US Instances, Web, World tenant
Status:
In development
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a mobile app update for on-the-go access, rolling out from late October to December 2025. Sharing requires Copilot licenses, maintains data security, and enhances cross-functional workflows with no new admin controls for sharing.
Details:
Updated October 28, 2025: We have updated the content. Thank you for your patience.
[Introduction]
Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot:
Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content
A new Microsoft 365 Copilot mobile app update, allowing users to access Copilot experiences on the go
Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence.
These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms.
This message is associated with Microsoft 365 Roadmap ID 506851.
[When this will happen]
General Availability (Worldwide):
Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry.
Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-10-25
updated:
2025-10-29
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Access Issues for Non-Licensed Users
Users without a Microsoft 365 Copilot license will be unable to access shared notebooks, leading to frustration and potential workflow disruptions.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Increased Help Desk Queries
The introduction of shared notebooks and mobile app updates may lead to an increase in help desk queries regarding access and functionality, straining support resources.
- roles: Help Desk Staff, IT Support Managers
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Training Material Updates
Existing training materials may become outdated, requiring immediate updates to reflect new features, which could lead to confusion among users.
- roles: Training Coordinators, End Users
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
Data Security Concerns
Without proper preparation, users may inadvertently share sensitive information in shared notebooks, leading to potential data breaches.
- roles: Data Protection Officers, Compliance Managers
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Workflow Disruptions
The lack of admin controls to disable sharing may lead to unintended sharing of notebooks, disrupting established workflows and collaboration norms.
- roles: Project Managers, Team Leaders
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Configutation Options**
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Opportunities**
Enhanced Cross-Functional Collaboration
The introduction of shared Copilot Notebooks allows teams to collaborate more effectively by consolidating their insights and resources in a single location. This can significantly improve project workflows and communication between departments, enabling a more cohesive work environment.
- next-steps: Promote the use of shared notebooks across teams, provide training sessions on effective collaboration techniques using Copilot, and gather feedback on user experience to iterate on the process.
- roles: Project Managers, Team Leaders, Collaboration Specialists
- references: https://learn.microsoft.com/microsoft-365/loop/cpcn-compliance-summary?view=o365-worldwide, https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Improved User Experience with Mobile Access
The mobile app update for Microsoft 365 Copilot enables users to access shared notebooks on-the-go, increasing flexibility and productivity. This can enhance user satisfaction and engagement as employees can collaborate and access critical information from anywhere.
- next-steps: Communicate the benefits of mobile access to all users, update training materials to include mobile usage guidelines, and monitor user adoption rates to identify any support needs.
- roles: Remote Workers, Sales Teams, Field Representatives
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=506851
Streamlined IT Support Operations
With the new features, the help desk will need to be prepared for increased inquiries about shared notebooks and mobile app functionalities. By providing comprehensive training and resources, IT can enhance their support capabilities and reduce resolution times.
- next-steps: Develop a FAQ document and training for help desk staff on the new features, establish a feedback loop with users to identify common issues, and create a knowledge base article for quick reference.
- roles: IT Support Staff, Help Desk Managers, Training Coordinators
- references: https://support.microsoft.com/topic/get-started-with-microsoft-365-copilot-notebooks-0775e693-11c6-4d80-8aba-fcc81a737a06
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-29 | MC Messages | [Introduction]
Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot: Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content A new Microsoft 365 Copilot mobile app, allowing users to access Copilot experiences on the go Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence. These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms. This message is associated with Microsoft 365 Roadmap ID 506851. [When this will happen] General Availability (Worldwide): Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry. Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry. | Updated October 28, 2025: We have updated the content. Thank you for your patience.
[Introduction] Microsoft is introducing two new ways for users to engage with Microsoft 365 Copilot: Sharing Copilot Notebooks on the web, enabling teams to collaborate in a single notebook with shared enterprise content A new Microsoft 365 Copilot mobile app update, allowing users to access Copilot experiences on the go Sharing Copilot Notebooks enables teams to collaborate in a single notebook, combining Pages, Loops, OneNote Notebooks, SharePoint Sites, and other Microsoft 365 content with Copilot intelligence. This feature provides shared insights while maintaining data security and permissions, helping admins enable cross-functional collaboration with confidence. These updates are designed to improve cross-functional collaboration and extend Microsoft 365 Copilot's value across platforms. This message is associated with Microsoft 365 Roadmap ID 506851. [When this will happen] General Availability (Worldwide): Web: Will begin rolling out in late October 2025 and expect to complete in December 2025 based on telemetry. Mobile: Will begin rolling out in early November 2025 and expect to complete in December 2025 based on telemetry. |
| 2025-10-29 | MC Title | Microsoft 365 Copilot (web and mobile): Sharing Copilot Notebooks and mobile app rollout | (Updated) Microsoft 365 Copilot (web and mobile): Sharing Copilot Notebooks and mobile app rollout |
| 2025-10-29 | MC How Affect | Who is affected: Users with a Microsoft 365 Copilot license. Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. | Who is affected: Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a page explaining they will need to acquire a Copilot license before they can access a shared notebook.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app update will be available in November 2025, allowing users to access shared Copilot notebooks from their mobile devices. |
| 2025-10-29 | MC Last Updated | 10/28/2025 16:03:47 | 2025-10-28T21:12:14Z |
| 2025-10-29 | MC Summary | Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a new mobile app for on-the-go access. Rolling out from October to December 2025, these features enhance cross-functional workflows, require Copilot licenses, and maintain data security and compliance. Admins manage availability via Office Cloud Policy Service. | Microsoft 365 Copilot introduces shared Copilot Notebooks for team collaboration and a mobile app update for on-the-go access, rolling out from late October to December 2025. Sharing requires Copilot licenses, maintains data security, and enhances cross-functional workflows with no new admin controls for sharing. |
| 2025-10-28 | MC Last Updated | 10/25/2025 00:11:54 | 2025-10-28T16:03:47Z |
| 2025-10-28 | MC How Affect | Who is affected: Users with a Microsoft 365 Copilot license (Copilot $30 SKU). Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. | Who is affected: Users with a Microsoft 365 Copilot license. Users without a Microsoft 365 Copilot license can be invited to a shared notebook, but they will not be able to access or interact with the content. Instead, they will see a prompt to acquire a Copilot license.
What will happen: Users will be able to share a notebook they created with other Copilot-licensed users: Users can create and collaborate on shared notebook pages. Copilot responses will be grounded in shared enterprise content. Chats within shared notebooks remain private to each user. Access to linked files is granted only when the sharer has permission to share further. Copilot ensures data sensitivity is protected when content is brought from chat into the notebook. This feature improves cross-functional workflows and enables Copilot to deliver answers based on shared context. Sharing is enabled by default when Copilot Notebooks is turned on via Office Cloud Policy Service (OCPS). There is currently no admin control to disable sharing independently; the only way to prevent sharing is to disable Copilot Notebooks entirely via OCPS. A new Copilot mobile app will be available in November 2025, allowing users to access Copilot experiences from their mobile devices. |
Last updated 2 weeks ago ago
