MC1163766 – (Updated) New policy setting to require explicit consent for recording and transcription in Teams 1:1 calls

Product:

Microsoft 365 admin center, Purview, Teams, Windows

Platform:

Mac, Online, US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Admin impact, New feature, Updated message, User impact

Links:

503295

Details:

Summary:
Microsoft Teams will require explicit consent before recording or transcribing 1:1 VoIP calls, enhancing privacy and user control. This feature, off by default, can be enabled by admins and excludes PSTN users (auto-consented). Rollout begins December 2025, with training and policy updates recommended.

Details:
Updated October 17, 2025: We have updated this MC ID. Thank you for your patience.
[Introduction]
To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 Teams calls. This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls.
This message is associated with Roadmap ID 503295.
[When this will happen:]
Targeted Release: Begins early December 2025, completes mid-December 2025.
General Availability (Worldwide, GCC): Begins mid-December 2025, completes mid-January 2026.
General Availability (GCC High): Begins mid-January 2026, completes late January 2026.
General Availability (DoD): Begins late January 2026, completes early February 2026.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2025-10-02

updated:
2025-10-18

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Consent Requirement
Users will be required to provide explicit consent before their media can be recorded or transcribed, which may lead to confusion and delays in meetings if users are unaware of this requirement.
   - roles: End Users, Team Leaders
   - references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295

Disruption in Meetings
If consent is not granted, the participant's audio, video, and content sharing will be disabled, potentially disrupting the flow of the meeting and affecting communication.
   - roles: End Users, Project Managers
   - references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295

Training and Policy Updates
Administrators will need to update training materials and policies to reflect the new consent requirement, which may lead to inconsistencies if not communicated effectively.
   - roles: IT Administrators, Compliance Officers
   - references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295

Configutation Options**

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Opportunities**

Enhanced User Training Programs
With the introduction of explicit consent for recording and transcription, there is an opportunity to enhance user training programs to ensure all users understand the new policy and its implications. This will improve user experience and compliance with privacy regulations.
   - next-steps: Develop comprehensive training materials that explain the new consent process and distribute them through internal communication channels. Schedule training sessions to address user questions and concerns.
   - roles: Training Coordinators, Compliance Officers, IT Administrators
   - references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295

Improved Compliance Auditing
The new consent feature provides a structured way to capture consent data in audit logs. This creates an opportunity to enhance compliance auditing processes, ensuring that all recorded interactions are compliant with privacy regulations.
   - next-steps: Review current auditing practices and integrate the new consent logging into compliance reports. Train compliance teams on how to utilize the new logs for audits and reporting.
   - roles: Compliance Officers, IT Administrators, Legal Advisors
   - references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamscallingpolicy?view=teams-ps#-explicitrecordingconsent " target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamscallingpolicy?view=teams-ps#-explicitrecordingconsent

Streamlined IT Administration
The ability to manage the explicit consent feature via PowerShell or the Teams admin center allows for more streamlined IT administration. This can lead to reduced administrative overhead and improved efficiency in managing recording policies.
   - next-steps: Create scripts for PowerShell that can automate the management of consent settings across the organization. Train IT staff on these scripts to ensure they can efficiently implement changes as needed.
   - roles: IT Administrators, System Administrators, Operations Managers
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamscallingpolicy?view=teams-ps#-explicitrecordingconsent, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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