MC1146823 – (Updated) Microsoft Whiteboard: Azure to OneDrive migration progress update

Product:

Microsoft 365 Apps, OneDrive, SharePoint, Teams, Whiteboard, Windows

Platform:

Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, Updated message, User impact

Links:

117394

Details:

Summary:
Microsoft Whiteboard storage is migrating from Azure to OneDrive, enhancing security and compliance. Migration began in February 2024, completed tenant-wide by August 2025, with Azure storage deprecated by February 2026. Users must complete migration by then to retain access; admins can monitor progress via PowerShell.

Details:
Updated September 12, 2025: We have updated the timeline. Thank you for your patience.
Introduction
The migration of Microsoft Whiteboard storage from Azure to OneDrive has begun and will reach all tenants by the end of August 2025. This change enhances data accessibility, security, and compliance by aligning Whiteboard storage with OneDrive's enterprise-grade capabilities.
This message is associated with Microsoft 365 Roadmap ID 117394.
When this will happen
General Availability (Worldwide): Began in late February 2024
Full tenant flighting: Expected by end of August 2025 - Completed
Azure storage deprecation: February 2026

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-09-03

updated:
2025-09-13

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Data Accessibility Issues
Users may lose access to their whiteboards if they do not complete the migration by February 2026, leading to potential data loss and disruption in workflow.
   - roles: End Users, Project Managers
   - references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4

Increased Support Requests
Users encountering issues during the migration process may flood IT support with requests, overwhelming the support team and delaying resolution times.
   - roles: IT Support Staff, End Users
   - references: https://learn.microsoft.com/powershell/module/whiteboardadmin/?view=whiteboard-ps

Compliance Risks
Failure to migrate data properly may lead to non-compliance with data retention policies, risking legal and regulatory repercussions for the organization.
   - roles: Compliance Officers, Data Protection Officers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=117394

User Experience Disruption
Users may experience confusion and frustration if their boards do not migrate successfully, impacting their productivity and collaboration efforts.
   - roles: End Users, Team Leaders
   - references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4

Monitoring Challenges for Admins
Admins may struggle to monitor the migration process effectively without proper preparation, leading to untracked migration statuses and unresolved issues.
   - roles: IT Administrators, System Administrators
   - references: https://learn.microsoft.com/powershell/module/whiteboardadmin/?view=whiteboard-ps

Configutation Options**

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Opportunities**

Enhanced User Experience with OneDrive Integration
The migration to OneDrive allows users to access their Whiteboard boards directly within OneDrive, providing a more seamless experience across Microsoft 365 apps. This integration simplifies file management and enhances collaboration features, as users can share boards easily with colleagues through OneDrive.
   - next-steps: Communicate the benefits of OneDrive integration to users and provide training sessions on how to utilize the new features effectively. Develop guides on best practices for collaboration using OneDrive.
   - roles: End Users, Team Leaders, Project Managers
   - references: https://learn.microsoft.com/en-us/microsoft-365/whiteboard/whiteboard-overview?view=o365-worldwide, https://support.microsoft.com/en-us/office/using-whiteboard-in-teams-6ddc6df1-540e-4b70-8e6a-541fafdc24f4

Improved Compliance and Security Management
Migrating to OneDrive enhances compliance with data governance and security policies as OneDrive provides enterprise-grade security features such as advanced threat protection and compliance tools. This reduces the risk of data breaches and ensures that user data is managed according to organizational policies.
   - next-steps: Review and update organizational compliance policies to align with OneDrive’s capabilities. Conduct training for IT and compliance teams on the new security features available in OneDrive.
   - roles: Compliance Officers, IT Security Managers, Data Protection Officers
   - references: https://www.microsoft.com/en-us/microsoft-365/enterprise-security?rtc=1, https://techcommunity.microsoft.com/t5/security-compliance-identity/one-drive-for-business-compliance-and-security/ba-p/1514731

Streamlined Admin Monitoring and Reporting
Using PowerShell cmdlets for monitoring migration status allows admins to efficiently track which users have successfully migrated their boards and which have not. This proactive approach enables IT teams to provide targeted support and resolve issues quickly, enhancing overall operational efficiency.
   - next-steps: Develop a monitoring dashboard using PowerShell scripts to visualize migration progress and identify users needing assistance. Schedule regular check-ins with users to ensure successful migration and address any concerns.
   - roles: IT Administrators, System Administrators, Support Teams
   - references: https://learn.microsoft.com/en-us/powershell/module/whiteboardadmin/?view=whiteboard-ps, https://techcommunity.microsoft.com/t5/microsoft-whiteboard-blog/microsoft-whiteboard-migration-from-azure-to-onedrive/ba-p/2270541

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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