check before: 2025-09-30
Product:
Copilot, Entra, Microsoft 365 admin center, Microsoft 365 Copilot, Microsoft Viva, Microsoft Viva Insights, Purview Communication Compliance
Platform:
Online, Web, World tenant
Status:
Launched
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft Viva Insights introduces a Unified Exclusion list for Copilot Analytics, allowing admins to exclude specific users consistently across all Viva Insights features. Rolling out globally from October 2025, it simplifies management via CSV or Entra ID groups, ensuring consistent privacy controls and data reporting organization-wide.
Details:
Updated October 2, 2025: We have updated the timeline. Thank you for your patience.
Introduction
We're introducing a Unified Exclusion list in Copilot Analytics (Microsoft Viva Insights), a new feature that provides a single, consistent way to exclude specific users from all Viva Insights. With this update, administrators will have one consolidated exclusion list that applies across the Microsoft Copilot Dashboard (in Viva Insights), Manager and Team insights, Advanced Insights, and the upcoming Microsoft 365 Copilot Chat analytics (available in Copilot Dashboard). Admins can manage exclusions easily through one list, simplifying configuration and safeguarding sensitive user data without impacting other organizational HR data. This ensures consistent privacy controls and data reporting for both licensed and "free" (unlicensed) Copilot users in your organization.
Admins can use CSV upload and Azure Active Directory (Entra ID groups) to manage exclusions in the tenant.
This message is associated with Microsoft 365 Roadmap ID 500161.
When this will happen
General Availability (Worldwide): We will begin rolling out this feature update globally, starting early October 2025 (previously late-September) and expect rollout to be completed by late October 2025 (previously early October).
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-09-03
updated:
2025-10-02
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Unified Exclusion List Implementation
Without proper preparation, the implementation of the Unified Exclusion list may lead to unintentional exclusion of critical users from insights, resulting in a lack of visibility into team performance and user engagement metrics.
- roles: AI Administrators, Viva Insights Administrators
- references: https://learn.microsoft.com/viva/insights/advanced/admin/manage-settings-copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/admin/manage-settings-copilot-dashboard, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=500161
Data Reporting Consistency
If the Unified Exclusion list is deployed without adequate communication, users may experience confusion regarding data reporting, leading to potential misinterpretations of team performance and compliance metrics.
- roles: Global Administrators, Team Managers
- references: https://learn.microsoft.com/viva/insights/org-team-insights/copilot-dashboard, https://learn.microsoft.com/viva/insights/advanced/admin/manage-settings-copilot-dashboard" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/insights/advanced/admin/manage-settings-copilot-dashboard
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-02 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2025-10-02 | MC Summary | Microsoft Viva Insights introduces a Unified Exclusion list for consistent user exclusion across all Viva Insights and Copilot analytics. Admins can manage exclusions via CSV or Entra ID groups. The feature rolls out globally from late September to early October 2025, enhancing privacy controls and simplifying administration. | Microsoft Viva Insights introduces a Unified Exclusion list for Copilot Analytics, allowing admins to exclude specific users consistently across all Viva Insights features. Rolling out globally from October 2025, it simplifies management via CSV or Entra ID groups, ensuring consistent privacy controls and data reporting organization-wide. |
| 2025-10-02 | MC Last Updated | 09/03/2025 01:23:15 | 2025-10-02T17:19:50Z |
| 2025-10-02 | MC Messages | Introduction
We're introducing a Unified Exclusion list in Copilot Analytics (Microsoft Viva Insights), a new feature that provides a single, consistent way to exclude specific users from all Viva Insights. With this update, administrators will have one consolidated exclusion list that applies across the Microsoft Copilot Dashboard (in Viva Insights), Manager and Team insights, Advanced Insights, and the upcoming Microsoft 365 Copilot Chat analytics (available in Copilot Dashboard). Admins can manage exclusions easily through one list, simplifying configuration and safeguarding sensitive user data without impacting other organizational HR data. This ensures consistent privacy controls and data reporting for both licensed and "free" (unlicensed) Copilot users in your organization. Admins can use CSV upload and Azure Active Directory (Entra ID groups) to manage exclusions in the tenant. This message is associated with Microsoft 365 Roadmap ID 500161. When this will happen General Availability (Worldwide): We will begin rolling out this feature update globally, starting late-September 2025 and expect rollout to be completed by early-October 2025. | Updated October 2, 2025: We have updated the timeline. Thank you for your patience.
Introduction We're introducing a Unified Exclusion list in Copilot Analytics (Microsoft Viva Insights), a new feature that provides a single, consistent way to exclude specific users from all Viva Insights. With this update, administrators will have one consolidated exclusion list that applies across the Microsoft Copilot Dashboard (in Viva Insights), Manager and Team insights, Advanced Insights, and the upcoming Microsoft 365 Copilot Chat analytics (available in Copilot Dashboard). Admins can manage exclusions easily through one list, simplifying configuration and safeguarding sensitive user data without impacting other organizational HR data. This ensures consistent privacy controls and data reporting for both licensed and "free" (unlicensed) Copilot users in your organization. Admins can use CSV upload and Azure Active Directory (Entra ID groups) to manage exclusions in the tenant. This message is associated with Microsoft 365 Roadmap ID 500161. When this will happen General Availability (Worldwide): We will begin rolling out this feature update globally, starting early October 2025 (previously late-September) and expect rollout to be completed by late October 2025 (previously early October). |
| 2025-10-02 | MC Title | Microsoft Viva: Copilot Analytics - Unified Exclusion list | (Updated) Microsoft Viva: Copilot Analytics - Unified Exclusion list |
| 2025-10-02 | MC End Time | 11/08/2025 09:00:00 | 2025-12-08T09:00:00Z |
Last updated 2 weeks ago
