MC1144650 – Microsoft Teams: Captions enhancements on Teams Rooms on Android

Product:

Entra, Microsoft 365 admin center, Teams

Platform:

Android, Online, Teams And Surface Devices, US Instances, World tenant

Status:

Rolling out

Change type:

New feature, User impact

Links:

499800

Details:

Summary:
Microsoft Teams Rooms on Android will soon support captions in multiple languages with real-time translation for licensed users, improving accessibility. Admins can control caption defaults and profanity filtering. Rollout begins October 2025, enhancing meeting inclusivity and providing new compliance and data processing features.

Details:
Introduction
Coming soon to Microsoft Teams Rooms on Android: We are excited to announce that captions will soon support additional languages and translation capabilities. This enhancement aims to improve accessibility and inclusivity of meetings for non-English speaking users using Teams Rooms on Android.
This message is associated with Microsoft 365 Roadmap ID 499800.
When this will happen
General Availability (Worldwide, GCC): We will begin rolling out early October 2025 and expect to complete by mid-October 2025.
General Availability (GCC High): We will begin rolling out late October 2025 and expect to complete by mid-November 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-08-30

updated:
2025-08-30

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Captioning Limitations
Without preparation, non-English speaking users may experience confusion and frustration due to captions displaying gibberish when the spoken language is not English, leading to ineffective communication during meetings.
   - roles: Non-English Speaking Users, Meeting Organizers
   - references: https://learn.microsoft.com/microsoftteams/call-recording-transcription-captions#enable-call-captions, https://learn.microsoft.com/microsoftteams/meeting-transcription-captions#live-captions

Admin Control Issues
If admins are unprepared for the rollout, they may not be able to effectively manage caption settings or profanity filtering, potentially leading to inappropriate content being displayed during meetings.
   - roles: IT Administrators, Compliance Officers
   - references: https://learn.microsoft.com/microsoftteams/call-recording-transcription-captions#enable-call-captions, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499800

Configutation Options**

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Data Protection**

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explanation for non-techies**

Microsoft Teams Rooms on Android is getting a new feature that will make meetings more accessible for people who speak different languages. Imagine you're at a conference where everyone is speaking a language you don't understand. It's like watching a foreign film without subtitles; you can see what's happening, but you miss the details. This new feature is like adding subtitles to that film, but even better because it translates in real-time.

Currently, Teams Rooms on Android only provide captions in English. This can be limiting, much like trying to follow a conversation in a language you don't speak. With the upcoming update, users will be able to choose from multiple languages for captions, making it easier for non-English speakers to follow along. It's like having a multilingual interpreter who instantly translates what's being said.

For those with a Teams Rooms Pro or Teams Premium license, there's an added bonus: real-time translation. This means that if someone is speaking in one language, the captions can be translated into another language instantly. It's similar to having a personal translator whispering in your ear during a meeting, ensuring you understand everything being said.

Admins will have more control over how captions are used. They can set default languages and decide whether to filter out any inappropriate language in captions. It's like setting the rules for a meeting to ensure everyone has a pleasant experience.

Once the update is in place, there's no need for immediate action from admins. The system will update automatically, and admins can then adjust settings as needed. It's like getting a new app on your phone that updates overnight, and you just need to tweak a few settings to suit your preferences.

This change not only enhances communication but also ensures compliance with data processing standards. Spoken language data might be temporarily stored to make these features work, much like a temporary note you jot down to remember something important.

Overall, this update aims to make meetings more inclusive and accessible, breaking down language barriers and ensuring everyone can participate fully, regardless of the language they speak.