MC1138797 – (Updated) New admin control in Microsoft 365 admin center for org-wide sharing of user-built Copilot agents

Product:

Copilot, Microsoft 365 admin center, Microsoft 365 Copilot, Microsoft 365 suite

Platform:

Online, Web, World tenant

Status:

In development

Change type:

Admin impact, New feature, Updated message, User impact

Links:

500376

Details:

Summary:
Microsoft 365 is introducing a new tenant-level admin control to manage who can create org-wide sharing links for user-built Copilot agents. Rolling out from October to late October 2025, admins can customize sharing permissions to align with organizational policies via the Microsoft 365 admin center.

Details:
Updated September 10, 2025: We have updated the timeline. Thank you for your patience.
Introduction
We're introducing a new tenant-level admin control in Microsoft 365 admin center that enables IT admins to manage who can create org-wide sharing links for user-built agents. This feature introduces granular control and governance over who in an organization can create org-wide sharing links for user-built agents in Microsoft Copilot Studio Agent Builder.
This feature is associated with Microsoft 365 Roadmap ID 500376.
When this will happen
General Availability (Worldwide): We will begin rolling out in early October 2025 (previously mid-September) and expect to complete by late October 2025 (previously late September).

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-08-21

updated:
2025-09-11

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Access Control
Without proper preparation, users may face restrictions in sharing user-built Copilot agents, leading to frustration and decreased productivity.
   - roles: IT Admin, End User
   - references: https://learn.microsoft.com/microsoft-365/admin/manage/manage-copilot-agents-integrated-apps?view=o365-worldwide, https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D500736&searchterms=500376

Governance and Compliance
Failure to configure sharing permissions may result in unauthorized sharing of sensitive information, risking compliance violations and data leaks.
   - roles: Compliance Officer, IT Admin
   - references: https://learn.microsoft.com/microsoft-365/admin/manage/manage-copilot-agents-integrated-apps?view=o365-worldwide, https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D500736&searchterms=500376

Configutation Options**

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IT Security**

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explanation for non-techies**

Microsoft 365 is introducing a new feature that allows IT administrators to control who can share user-built Copilot agents across an entire organization. Think of it like setting rules for who can send out company-wide emails. Just as you might not want everyone in the company to have the ability to send a message to all employees, you might also want to control who can share these digital tools broadly.

This new control is being added to the Microsoft 365 admin center, which is like the control panel for managing all the Microsoft tools your company uses. With this update, admins can decide if everyone, no one, or only certain people can create links that allow others in the organization to access these Copilot agents. This is similar to deciding who gets keys to the office; not everyone needs access to every room, and the same goes for digital tools.

The change will be rolled out in October 2025, and by default, nothing will change until an admin decides to update the settings. This means that if you don't do anything, everything will work as it does now. However, if you want to tailor these permissions to better fit your company's policies, you can easily do so through the admin center.

This update is part of a broader effort to give organizations more control over how their digital tools are shared and used, ensuring that they align with internal policies and collaboration needs. Just like you might have rules about who can access certain files or data, this feature allows similar control over who can share these digital agents.

For those responsible for managing these settings, it’s a good idea to review your current sharing policies and decide if any changes are needed. This ensures that your organization can take full advantage of this new feature while maintaining the right level of control and security.