MC1134006 – Microsoft Dataverse – Manage system views with security roles (archived)

Product:

Microsoft Dataverse

Platform:

Online, World tenant

Status:

Change type:

New feature

Links:

Details:

We are announcing the ability to manage system views with security roles in Microsoft Dataverse. This feature will reach general availability on August 18, 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-08-13

updated:
2025-08-13

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Limited User Access to Data
If the change is implemented without proper preparation, users may not have access to necessary system views, leading to incomplete data visibility and potential disruption in their workflows.
   - roles: Data Analysts, Business Users
   - references: https://docs.microsoft.com/en-us/power-platform/admin/security-roles, https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/18/microsoft-dataverse-manage-system-views-with-security-roles/ " target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/18/microsoft-dataverse-manage-system-views-with-security-roles/

Increased Support Requests
Unprepared changes may lead to confusion among users regarding their access to system views, resulting in an increase in support requests and user frustration.
   - roles: IT Support Staff, System Administrators
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/18/microsoft-dataverse-manage-system-views-with-security-roles/, https://www.forbes.com/sites/bernardmarr/2021/01/18/the-top-5-technology-trends-in-2021/?sh=5c1c1c1e7b1e

Configutation Options**

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IT Security**

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explanation for non-techies**

Imagine you are organizing a large library where different people have access to different sections based on their roles. For instance, only librarians can access the restricted archives, while general visitors can browse the fiction and non-fiction sections. Similarly, Microsoft Dataverse is introducing a feature that allows administrators to manage which system views are visible to users based on their security roles.

Think of system views as different sections of the library. These views help users see and interact with data in a way that is relevant to their role. By assigning specific views to certain security roles, administrators can ensure that users only see the information they need, much like how a librarian might only allow certain people into the restricted archives.

This feature, available from August 18, 2025, means that if you have a specific role within your organization, you will only see the data views that are relevant to your job. This can help prevent information overload and ensure that sensitive data is only accessible to those who need it. No action is required on your part, but it's good to be aware of how this change might streamline your access to information within Microsoft Dataverse.