check before: 2025-09-15
Product:
Copilot, Outlook, Teams
Platform:
Online, World tenant
Status:
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Outlook and Teams are updating event scheduling with a modernized interface and new Copilot features to improve meeting setup. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout begins mid-September 2025, enabled by default, requiring user communication and training.
Details:
Updated August 22, 2025: We have updated the content. Thank you for your patience.
We're updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users.
As part of this new experience, the Meeting Insights feature will no longer be offered for users without a Copilot license. For Copilot license users, the capabilities previously found in the meeting insights feature are now available within a new Meeting Prepare experience and includes more refined and additional types of information along with additional features to help users prepare for upcoming meetings.
When this will happen:
Public Preview: Rolling out mid-September 2025 (previously mid-August) - mid-October 2025 (previously mid-September).
Targeted Release: Rolling out mid-October 2025 (previously mid-September) - mid-November 2025 (previously mid-October).
General Availability: Rolling out mid-November 2025 (previously mid-October) - mid-December 2025 (previously mid-November).
Change Category:
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Scope:
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Release Phase:
Created:
2025-08-06
updated:
2025-08-23
Task Type
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Docu to Check
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MS How does it affect me
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
Outlook and Teams are introducing a new feature called Copilot, which includes Meeting Prepare to replace Meeting Insights, with a rollout from mid-September to mid-December 2025, and will automatically update to enhance meeting scheduling and preparation.
Direct effects for Operations**
User Interface Changes
The updated event scheduling interface may confuse users who are accustomed to the previous layout, leading to potential errors in meeting setup.
- roles: End Users, IT Support
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/22/whats-new-in-outlook-and-teams-event-scheduling/
Loss of Meeting Insights
Users without a Copilot license will lose access to Meeting Insights, which may hinder their ability to prepare for meetings effectively, impacting productivity.
- roles: End Users, Team Leaders
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/22/whats-new-in-outlook-and-teams-event-scheduling/
Training and Communication Gaps
Without proper training and communication regarding the new features, users may struggle to utilize the Copilot capabilities, leading to frustration and decreased efficiency.
- roles: End Users, Training Coordinators
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/08/22/whats-new-in-outlook-and-teams-event-scheduling/
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-08-23 | MC Messages | Updated August 20, 2025: We have updated the content. Thank you for your patience.
We're updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users. As part of this new experience, the Meeting Insights feature will no longer be offered for users without a Copilot license. For Copilot license users, the capabilities previously found in the meeting insights feature are now available within a new Meeting Prepare experience and includes more refined and additional types of information along with additional features to help users prepare for upcoming meetings. When this will happen: Public Preview: Rolling out mid-September 2025 (previously mid-August) - mid-October 2025 (previously mid-September). Targeted Release: Rolling out mid-October 2025 (previously mid-September) - mid-November 2025 (previously mid-October). General Availability: Rolling out mid-November 2025 (previously mid-October) - mid-December 2025 (previously mid-November). | Updated August 22, 2025: We have updated the content. Thank you for your patience.
We're updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users. As part of this new experience, the Meeting Insights feature will no longer be offered for users without a Copilot license. For Copilot license users, the capabilities previously found in the meeting insights feature are now available within a new Meeting Prepare experience and includes more refined and additional types of information along with additional features to help users prepare for upcoming meetings. When this will happen: Public Preview: Rolling out mid-September 2025 (previously mid-August) - mid-October 2025 (previously mid-September). Targeted Release: Rolling out mid-October 2025 (previously mid-September) - mid-November 2025 (previously mid-October). General Availability: Rolling out mid-November 2025 (previously mid-October) - mid-December 2025 (previously mid-November). |
| 2025-08-23 | MC How Affect | The updated Event form introduces a modernized layout with relocated controls and entry points for common actions. It also includes new Copilot capabilities designed to assist users in setting up and managing meetings more efficiently.
The update will be enabled by default and does not require admin configuration. What you can do to prepare: Inform users about the updated layout and new entry points for scheduling meetings. Provide guidance or training on how to use the new Copilot features. Review internal documentation or help desk materials to reflect the updated experience. Compliance considerations No compliance considerations identified, review as appropriate for your organization. | The updated Event form introduces a modernized layout with relocated controls and entry points for common actions. It also includes new Copilot capabilities designed to assist users in setting up and managing meetings more efficiently.
The New Meeting Prepare experience for Copilot licensed users will appear show up when available as follows: The update will be enabled by default and does not require admin configuration. What you can do to prepare: Inform users about the updated layout and new entry points for scheduling meetings. Provide guidance or training on how to use the new Copilot features. Review internal documentation or help desk materials to reflect the updated experience. Compliance considerations No compliance considerations identified, review as appropriate for your organization. |
| 2025-08-23 | MC Last Updated | 08/20/2025 23:20:55 | 2025-08-22T23:03:21Z |
| 2025-08-23 | MC Summary | Outlook and Teams are updating the Event scheduling experience with a refreshed interface and new Copilot features. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout occurs from mid-September to mid-December 2025. The update is automatic and requires user communication and training. | Outlook and Teams are updating event scheduling with a modernized interface and new Copilot features to improve meeting setup. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout begins mid-September 2025, enabled by default, requiring user communication and training. |
| 2025-08-21 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-08-21 | MC Summary | Outlook and Teams will get a refreshed Event scheduling interface with new Copilot features to enhance meeting creation. Rolling out from mid-August to mid-November 2025, it will be enabled by default without admin action. Prepare by informing users, providing training, and updating documentation. No compliance issues noted. | Outlook and Teams are updating the Event scheduling experience with a refreshed interface and new Copilot features. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout occurs from mid-September to mid-December 2025. The update is automatic and requires user communication and training. |
| 2025-08-21 | MC Last Updated | 08/06/2025 00:57:56 | 2025-08-20T23:20:55Z |
| 2025-08-21 | MC Messages | We're updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users.
When this will happen: Public Preview: Rolling out mid-August 2025 - mid-September 2025 Targeted Release: Rolling out mid-August 2025 - mid-September 2025 General Availability: Rolling out mid-September 2025 - mid-November 2025 | Updated August 20, 2025: We have updated the content. Thank you for your patience.
We're updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users. As part of this new experience, the Meeting Insights feature will no longer be offered for users without a Copilot license. For Copilot license users, the capabilities previously found in the meeting insights feature are now available within a new Meeting Prepare experience and includes more refined and additional types of information along with additional features to help users prepare for upcoming meetings. When this will happen: Public Preview: Rolling out mid-September 2025 (previously mid-August) - mid-October 2025 (previously mid-September). Targeted Release: Rolling out mid-October 2025 (previously mid-September) - mid-November 2025 (previously mid-October). General Availability: Rolling out mid-November 2025 (previously mid-October) - mid-December 2025 (previously mid-November). |
| 2025-08-21 | MC Title | New Event Scheduling User Experience for Outlook and Teams | (Update) New Event Scheduling User Experience for Outlook and Teams |
| 2025-08-21 | MC End Time | 11/30/2025 09:00:00 | 2026-01-26T09:00:00Z |
Last updated 2 weeks ago ago
