check before: 2025-07-15
Product:
SharePoint, Stream
Platform:
Online, Web, World tenant
Status:
Change type:
Feature update, Updated message, User impact
Links:
Details:
Summary:
SharePoint now auto-generates secure sharing links for videos on pages or news posts, improving accessibility for users without site access. New dialogs offer control over creating shareable links or copying videos. The feature is on by default, rolling out from mid-July to early August 2025.
Details:
Updated July 25, 2025: We have updated the supporting documentation. Thank you for your patience.
We're introducing Sharing Links for Videos in SharePoint to improve video accessibility when pages or news posts are shared. This enhancement ensures that videos remain viewable to users-even if they don't have direct access to the site-by automatically generating secure sharing links for videos stored on the site. Additionally, users will see updated dialogs that provide more control and transparency when adding videos from external sources.
When this will happen
Targeted Release: Available now.
General Availability: Rollout begins mid-July 2025 and is expected to complete by early August 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-07-25
updated:
2025-07-26
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Video Accessibility Issues
If users are not informed about the new auto-generated sharing links, they may face difficulties accessing videos on SharePoint pages, leading to frustration and decreased productivity.
- roles: End Users, Content Creators
- references: https://learn.microsoft.com/sharepoint, https://support.microsoft.com/office/using-videos-on-sharepoint-pages-5a0eb37c-81a8-45b7-875e-ff0515dd2e5f
Increased Help Desk Queries
Without proper preparation and training, the help desk may receive a surge of inquiries regarding the new video sharing options, overwhelming support resources and delaying response times.
- roles: Help Desk Staff, IT Support
- references: https://learn.microsoft.com/sharepoint, https://support.microsoft.com/office/using-videos-on-sharepoint-pages-5a0eb37c-81a8-45b7-875e-ff0515dd2e5f
Configutation Options**
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IT Security**
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explanation for non-techies**
SharePoint has introduced a new feature that automatically generates secure sharing links for videos embedded in pages or news posts. Think of it like giving someone a key to a specific room in a building without granting them access to the entire building. This means that even if someone doesn't have direct access to the site where the video is stored, they can still view the video if they have the sharing link.
When you add a video to a SharePoint page or news post, you'll see new options that give you more control over how the video is shared. Imagine you're sending a letter; you can choose to include a return address or not. Similarly, you can choose to create a shareable link, which acts like a return address, allowing anyone in your organization to view the video. If you decide not to create a link, only those with existing permissions can see it.
Another option is to copy the video to the site asset folder, which is like moving a file from your personal desk to a shared filing cabinet. This also creates a sharing link, making it easier for others to access. If you choose not to copy, the video stays in its original location, and only those with the right permissions can view it.
This feature is automatically enabled, so there's no need to switch it on manually. It's important to inform your team about these changes and update any training materials to reflect the new options. Preparing your help desk to answer questions about video sharing and permissions will also be beneficial. For more detailed guidance, you can refer to Microsoft's support documentation.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-07-26 | MC prepare | https://support.microsoft.com/office/using-videos-on-sharepoint-pages-5a0eb37c-81a8-45b7-875e-ff0515dd2e5f | |
| 2025-07-26 | MC MessageTagNames | Feature update, User impact | Updated message, Feature update, User impact |
| 2025-07-26 | MC Summary | SharePoint now offers secure sharing links for videos, allowing broader access even without site permissions. New dialogs provide options to create sharing links or copy videos to the site. This feature is on by default, rolling out from mid-July to early August 2025. Prepare by updating users and support resources. | SharePoint now auto-generates secure sharing links for videos on pages or news posts, improving accessibility for users without site access. New dialogs offer control over creating shareable links or copying videos. The feature is on by default, rolling out from mid-July to early August 2025. |
| 2025-07-26 | MC Last Updated | 07/25/2025 02:39:33 | 2025-07-25T20:54:42Z |
| 2025-07-26 | MC Messages | We're introducing Sharing Links for Videos in SharePoint to improve video accessibility when pages or news posts are shared. This enhancement ensures that videos remain viewable to users-even if they don't have direct access to the site-by automatically generating secure sharing links for videos stored on the site. Additionally, users will see updated dialogs that provide more control and transparency when adding videos from external sources.
When this will happen Targeted Release: Available now. General Availability: Rollout begins mid-July 2025 and is expected to complete by early August 2025. | Updated July 25, 2025: We have updated the supporting documentation. Thank you for your patience.
We're introducing Sharing Links for Videos in SharePoint to improve video accessibility when pages or news posts are shared. This enhancement ensures that videos remain viewable to users-even if they don't have direct access to the site-by automatically generating secure sharing links for videos stored on the site. Additionally, users will see updated dialogs that provide more control and transparency when adding videos from external sources. When this will happen Targeted Release: Available now. General Availability: Rollout begins mid-July 2025 and is expected to complete by early August 2025. |
| 2025-07-26 | MC How Affect | Users will experience new dialogs when adding videos to SharePoint pages or news posts:
Create a shareable link for this video? Create link: Generates a sharing link allowing anyone in the organization to view the video. Don't create: No sharing link is created; access remains restricted to users with existing permissions. Copy video to this page? Copy: Copies the video to the site asset folder and creates a sharing link. Don't copy: Leaves the video in its original location; only users with existing permissions can view it. This feature is on by default and applies to videos added via the File and media web part or the Stream web part. What you can do to prepare Notify users about the new video sharing experience. Update training materials to reflect the new dialogs and options. Prepare your help desk to support questions related to video sharing and permissions. For more information, refer to https://learn.microsoft.com/sharepoint. Compliance considerations No compliance considerations identified, review as appropriate for your organization. | Users will experience new dialogs when adding videos to SharePoint pages or news posts:
Create a shareable link for this video? Create link: Generates a sharing link allowing anyone in the organization to view the video. Don't create: No sharing link is created; access remains restricted to users with existing permissions. Copy video to this page? Copy: Copies the video to the site asset folder and creates a sharing link. Don't copy: Leaves the video in its original location; only users with existing permissions can view it. This feature is on by default and applies to videos added via the File and media web part or the Stream web part. What you can do to prepare Notify users about the new video sharing experience. Update training materials to reflect the new dialogs and options. Prepare your help desk to support questions related to video sharing and permissions. For more information, refer to https://learn.microsoft.com/sharepoint. Compliance considerations No compliance considerations identified, review as appropriate for your organization. Additional information: Using videos on SharePoint pages - Microsoft Support |
Last updated 2 months ago ago
