check before: 2025-06-30
Product:
Copilot, Defender, Teams
Platform:
Android, iOS, Mac, Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
User impact, Admin impact
Links:
Details:
Summary:
AI Notes in Microsoft Teams chats will be removed from public preview by the end of June 2025. Users will no longer see the AI Notes entry point in the chat header. Organizations should inform users about this change.
Details:
AI Notes in chats will be removed from public preview and will no longer be available to users.
[When this will happen:]
Public Preview: We will begin removing the feature at the end of June 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-06-25
updated:
2025-06-25
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
The Facilitator agent, a digital assistant in Microsoft Teams designed to aid in meetings by taking notes and managing agendas, will no longer be available for testing after June 2025.
Direct effects for Operations**
Removal of AI Notes Feature
Users will lose the ability to access AI-generated notes in Teams chats, impacting their ability to keep track of meeting discussions and decisions.
- roles: End Users, Team Leaders
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-facilitator-agent-notes-in-chats-preview/ba-p/3786110
User Experience Degradation
The removal of AI Notes may lead to confusion and frustration among users who rely on this feature for effective collaboration.
- roles: End Users, Project Managers
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-facilitator-agent-notes-in-chats-preview/ba-p/3786110
Increased Communication Overhead
Organizations will need to communicate the change to users, which may require additional resources and time to ensure understanding and adaptation.
- roles: IT Administrators, Communications Team
- references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-facilitator-agent-notes-in-chats-preview/ba-p/3786110
Configutation Options**
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Opportunities**
Enhancing User Training and Communication
With the removal of AI Notes from Teams, there is an opportunity to enhance user training and communication regarding available features. This can improve user experience by ensuring that users are aware of alternative tools and methods for note-taking and collaboration within Teams.
- next-steps: Develop a training program and communication plan to inform users about the change and provide guidance on effective use of Teams for collaboration without AI Notes.
- roles: Team Leaders, Training Coordinators, IT Support
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/06/01/what-to-expect-from-microsoft-teams-in-2025/
Exploring Alternative Note-Taking Solutions
The discontinuation of AI Notes opens up the opportunity to explore alternative note-taking solutions that can integrate with Teams, such as OneNote or third-party applications. This can enhance the overall collaboration experience.
- next-steps: Research and evaluate third-party note-taking applications that can integrate with Teams, and conduct a pilot program to assess user satisfaction and effectiveness.
- roles: Product Managers, IT Administrators, Collaboration Specialists
- references: https://www.onenote.com/, https://www.microsoft.com/en-us/microsoft-365/onenote/digital-note-taking-app
Feedback Loop for Future Features
Establishing a feedback loop with users regarding the removal of AI Notes can provide valuable insights for future features in Teams. This can help tailor IT services to better meet user needs and improve overall satisfaction.
- next-steps: Create a feedback mechanism, such as surveys or focus groups, to gather user opinions on the removal of AI Notes and desired features for future updates.
- roles: User Experience Researchers, Product Development Teams, IT Management
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/05/15/creating-a-feedback-loop-in-your-organization/
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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