check before: 2025-08-01
Product:
Fabric, Power BI
Platform:
Online, World tenant
Status:
Change type:
Admin impact
Links:
Details:
Summary:
Microsoft Fabric will limit workspace roles to 1,000 users or groups from August 1 to August 31, 2025. Overlimit workspaces can’t add more users/groups until under the limit. Admins should consolidate access and use provided APIs to manage workspaces.
Details:
Microsoft Fabric will implement workspace access limits from August 1 to August 31, 2025, as part of ongoing efforts to improve service quality and reliability. Once this limit is rolled out, each Fabric workspace will be limited to a maximum of 1,000 users or groups in workspace roles (Admin, Member, Contributor, Viewer). This change does not affect the number of users within a group itself. For example, a workspace with one group, that group is permitted to have over 1,000 users.
[When this will happen:]
This change will roll out between August 1, 2025, and August 31, 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-06-20
updated:
2025-06-20
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft is implementing a change to its Fabric and Power BI services, limiting the number of users or groups assigned roles within a workspace to 1,000, effective from August 1 to August 31, 2025, and providing APIs to help admins manage this transition by consolidating access.
Direct effects for Operations**
User Access Limitations
Workspace roles will be limited to 1,000 users or groups, preventing additional access for overlimit workspaces, which can disrupt user collaboration and access to necessary resources.
- roles: Workspace Admin, End User
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Increased Administrative Burden
Admins will need to consolidate user access, which may lead to increased workload and potential delays in user onboarding or access changes.
- roles: Workspace Admin, IT Support
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Error Messages for Users
Users attempting to add new members to overlimit workspaces will encounter error messages, leading to frustration and potential disruption in workflow.
- roles: End User, Workspace Admin
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Potential Service Disruption
If workspaces cannot add necessary users or groups, it may lead to service disruptions, affecting project timelines and deliverables.
- roles: Project Manager, End User
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
User Experience Degradation
Limiting user access may degrade the overall user experience, as users may not have the necessary access to perform their tasks effectively.
- roles: End User, Workspace Admin
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Configutation Options**
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Opportunities**
Consolidation of User Access
By consolidating user access to workspace roles, organizations can improve management efficiency and ensure compliance with the new limits. This will also reduce administrative overhead as fewer individual user permissions need to be managed.
- next-steps: Identify workspaces that are over the limit using the provided API, and collaborate with workspace admins to consolidate access by grouping users based on their roles.
- roles: Workspace Admins, IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Utilization of APIs for Workspace Management
Leveraging the provided APIs to manage workspaces can enhance the efficiency of administrative tasks, allowing for automated reporting and monitoring of user access limits.
- next-steps: Train IT staff on how to use the APIs effectively for workspace management and develop scripts that automate the retrieval of workspace access details.
- roles: IT Administrators, DevOps Engineers, Data Analysts
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Improved User Experience through Role Grouping
By grouping users into roles instead of adding them individually, organizations can streamline the user experience for accessing workspaces, making it easier for users to understand their permissions and access levels.
- next-steps: Create guidelines for role grouping and provide training sessions for workspace admins on how to implement this strategy effectively.
- roles: Workspace Admins, HR Managers, User Experience Designers
- references: https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspace-access-details?tabs=HTTP, https://learn.microsoft.com/en-us/rest/api/fabric/admin/workspaces/list-workspaces?tabs=HTTP
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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