check before: 2025-06-13
Product:
Entra, Exchange, Microsoft 365 Apps, Purview Information Protection, SharePoint
Platform:
Online, World tenant
Status:
Change type:
Feature update, Admin impact
Links:
Details:
Summary:
Important Update: Token Protection Policy for Power Query in Excel may block data import scenarios requiring Azure Active Directory authentication, affecting sources like SharePoint and Microsoft Exchange. Review Conditional Access policies and update documentation. The feature is in Public Preview.
Details:
As part of the Microsoft Entra Conditional Access Token Protection feature rollout, we're notifying you of potential impacts to Power Query in Excel. This feature enhances token security but may block certain data import scenarios in Excel when applied.
[When this will happen:]
This feature is currently available in Public Preview, as outlined in the Microsoft Product Terms.
Change Category:
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Scope:
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Release Phase:
Created:
2025-06-13
updated:
2025-06-13
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft's new Token Protection Policy for Power Query in Excel enhances security by requiring Azure Active Directory authentication for data imports from sources like SharePoint and Microsoft Exchange, potentially affecting workflow and necessitating a review of Conditional Access policies.
Direct effects for Operations**
Data Import Blockage
Power Query in Excel may block data import scenarios requiring Azure Active Directory authentication, affecting access to sources like SharePoint and Microsoft Exchange.
- roles: Data Analysts, Business Users
- references: https://learn.microsoft.com/entra/identity/conditional-access/concept-token-protection#known-limitations, https://support.microsoft.com/office/import-data-from-data-sources-power-query-be4330b3-5356-486c-a168-b68e9e616f5a#ID0EBH=Newer_versions
User Experience Disruption
Users relying on Power Query for data connections may experience disruptions, leading to potential delays in reporting and analysis tasks.
- roles: Data Analysts, Report Developers
- references: https://learn.microsoft.com/entra/identity/conditional-access/concept-token-protection#known-limitations, https://support.microsoft.com/office/import-data-from-data-sources-power-query-be4330b3-5356-486c-a168-b68e9e616f5a#ID0EBH=Newer_versions
Documentation and Helpdesk Strain
Increased inquiries to helpdesk and the need for updated internal documentation due to confusion over new token protection policies.
- roles: Helpdesk Staff, IT Administrators
- references: https://learn.microsoft.com/entra/identity/conditional-access/concept-token-protection#known-limitations, https://www.microsoft.com/licensing/terms/product/ForOnlineServices/all
Configutation Options**
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Opportunities**
Enhanced User Training for Power Query
With the introduction of Token Protection, users may face challenges in data import scenarios. Providing targeted training sessions can help users understand how to adapt to the new security measures and utilize Power Query effectively, thus improving their overall experience.
- next-steps: Develop training materials focused on Token Protection and Power Query use cases. Schedule training sessions and provide access to recorded sessions for future reference.
- roles: Data Analysts, Business Intelligence Teams, IT Support
- references: https://support.microsoft.com/office/import-data-from-data-sources-power-query-be4330b3-5356-486c-a168-b68e9e616f5a#ID0EBH=Newer_versions
Review and Update Conditional Access Policies
To minimize disruption caused by the Token Protection feature, reviewing and potentially adjusting Conditional Access policies can ensure that essential data import operations remain functional for users relying on Power Query.
- next-steps: Conduct a comprehensive review of current Conditional Access policies and identify necessary adjustments to accommodate Power Query users. Collaborate with security teams to align on best practices.
- roles: IT Security Teams, Compliance Officers, System Administrators
- references: https://learn.microsoft.com/entra/identity/conditional-access/concept-token-protection#known-limitations
Documentation and Communication Strategy
Updating internal documentation to reflect the changes associated with Token Protection is crucial. A clear communication strategy will ensure that all users are aware of the impacts and how to navigate them, thereby reducing confusion and support requests.
- next-steps: Create a communication plan to inform all stakeholders about the changes. Update internal documentation and FAQs regarding Power Query and Token Protection. Distribute this information through company-wide emails or intranet announcements.
- roles: IT Administrators, Helpdesk Staff, End Users
- references: https://www.microsoft.com/licensing/terms/product/ForOnlineServices/all
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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