check before: 2025-07-01
Product:
Microsoft 365 admin center, Teams
Platform:
Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Admins will be able to manage the availability of Microsoft 365 certified apps in Teams based on rules for enhanced security. This feature will be on by default and will roll out from mid-July to early August 2025. No action is required before the rollout, but review current configurations and notify users.
Details:
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default.
This message is associated with Microsoft 365 Roadmap ID 485712.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-July 2025 and expect to complete by early August 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-05-30
updated:
2025-05-30
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS workload name
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linked item details
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summary for non-techies**
Microsoft Teams administrators will soon be able to manage app availability using rules based on criteria like app publisher or required permissions, streamlining access management and enhancing security, with the feature rolling out from mid-July to early August 2025 and a 30-day adjustment period provided.
Direct effects for Operations**
Increased User Confusion
Users may be confused by the sudden unavailability of certain third-party apps they previously used, leading to frustration and decreased productivity.
- roles: End Users, Support Staff
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Disruption in Workflow
The automatic enforcement of new app availability rules may disrupt established workflows that rely on specific third-party applications, causing delays in project timelines.
- roles: Project Managers, Team Leaders
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Increased Support Tickets
The change may lead to an increase in support tickets as users encounter issues with app availability, overwhelming the IT support team.
- roles: IT Support, Helpdesk Staff
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Security Risks
If users are not notified about the changes, they may attempt to use unapproved apps, potentially exposing the organization to security risks.
- roles: Security Officers, Compliance Managers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Documentation Gaps
Existing documentation may become outdated, leading to confusion among users regarding which apps are available and how to access them.
- roles: Technical Writers, Training Coordinators
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Configutation Options**
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Opportunities**
Enhanced Security Management
With the ability to manage the availability of Microsoft 365 certified apps based on specific rules, organizations can enhance their security posture by ensuring that only trusted applications are accessible to users. This reduces the risk of data breaches and improves compliance with security policies.
- next-steps: 1. Review current app configurations to identify any potential security risks. 2. Develop a set of criteria for app approval based on organizational security needs. 3. Train IT staff on the new management capabilities in the Teams admin center.
- roles: IT Administrators, Security Officers, Compliance Managers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Streamlined App Management
The new feature allows for bulk management of app availability through org-wide settings, significantly reducing the administrative burden on IT teams. This can lead to increased efficiency in managing third-party applications and improved user experience.
- next-steps: 1. Set up the org-wide app settings in the Teams admin center. 2. Monitor the impact of the new settings on user productivity and app usage. 3. Adjust app availability based on user feedback and organizational needs.
- roles: IT Administrators, Operations Managers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
User Experience Improvement
By customizing the availability of apps based on permissions and publisher names, organizations can provide users with a more tailored and relevant app experience, enhancing productivity and satisfaction.
- next-steps: 1. Gather user feedback on current app usage and needs. 2. Define rules for app availability that align with user roles and functions. 3. Communicate changes to users and provide training on new app access protocols.
- roles: Productivity Managers, User Experience Designers, IT Administrators
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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