check before: 2025-04-07
Product:
Copilot, Microsoft 365 admin center, Microsoft Dataverse, Power Apps, Power Automate
Platform:
Online, US Instances, World tenant
Status:
Change type:
New feature
Links:
Details:
This is an update for the previous Message Center Post about Dataverse search sent out on March 6th, 2025 (to most regions) and April 8th, 2025 (to GCC and GCC High regions), where it was mentioned that the change would result in an increase in consumption of Dataverse storage capacity for database and file storage on April 7th, 2025 (for most regions) and May 12th, 2025 (for GCC and GCC High regions).
This roll out was immediately paused on April 10, 2025.
What is Dataverse search?
Today, Dataverse search offers global search experience for all your model-driven apps, powered by the relevance search index currently reported as "RelevanceSearch" in the Database Capacity storage within the Power Platform Admin Center (PPAC). Moving forward, Dataverse search will include both relevance search and additional semantic indexes, all reported as "DataverseSearch", which will enhance the knowledge experience and quality for agents in Copilot Studio, amongst other Power Platform experiences.
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-30
updated:
2025-05-30
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Dataverse search is being enhanced with semantic indexes to improve information retrieval in model-driven apps, starting June 30, 2025, which will increase storage capacity usage and rename "RelevanceSearch" to "DataverseSearch" in storage reports.
Direct effects for Operations**
Increased Storage Consumption
The change will lead to a significant increase in Dataverse storage capacity consumption, potentially leading to higher costs and resource allocation issues if not prepared for.
- roles: Database Administrator, IT Manager
- references: https://aka.ms/10780/1, https://aka.ms/10780/10
User Experience Degradation
If the change is implemented without preparation, users may experience slower search performance and degraded functionality in applications relying on Dataverse search, impacting productivity.
- roles: End User, Support Specialist
- references: https://aka.ms/10780/11, https://aka.ms/10780/12
Operational Disruption
Unprepared changes may cause operational disruptions in applications that depend on Dataverse search, leading to potential downtime and user frustration.
- roles: Application Developer, System Administrator
- references: https://aka.ms/10780/13, https://aka.ms/10780/14
Configutation Options**
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Opportunities**
Enhanced Knowledge Management
The introduction of semantic indexing in Dataverse search will improve the quality of search results, enabling users to find relevant information more efficiently. This can enhance the overall knowledge management practices within the organization, allowing teams to access critical data quickly and make informed decisions.
- next-steps: Conduct training sessions for users on how to leverage the new search capabilities. Update internal documentation to reflect changes in search functionalities and best practices for knowledge management.
- roles: Knowledge Managers, Data Analysts, Customer Service Representatives
- references: https://aka.ms/10780/1, https://aka.ms/10780/10
Improved User Experience in Applications
With the enhanced Dataverse search capabilities, users interacting with model-driven apps will experience a more intuitive and effective search functionality. This can lead to increased productivity and user satisfaction as they can quickly locate the necessary information without navigating through multiple screens.
- next-steps: Gather user feedback on the current search experience and identify specific pain points. Prepare a rollout plan to integrate the enhanced search features into existing applications and communicate these updates to users.
- roles: Application Developers, User Experience Designers, Product Managers
- references: https://aka.ms/10780/3, https://aka.ms/10780/5
Cost Management through Optimized Storage Usage
As the consumption of Dataverse storage capacity increases, organizations can explore ways to optimize data storage and management. Implementing data lifecycle management strategies can help reduce unnecessary storage costs and improve efficiency in data handling.
- next-steps: Review current data storage practices and identify areas for optimization. Develop a strategy for archiving or deleting outdated data and train staff on data management best practices.
- roles: IT Administrators, Data Governance Officers, Finance Managers
- references: https://aka.ms/10780/4, https://aka.ms/10780/12
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 weeks ago
