check before: 2025-06-15
Product:
OneDrive, Purview Information Protection
Platform:
Online, Windows Desktop, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Users will be prompted to sign in to the OneDrive app with their personal Microsoft account if it is already signed in on the device. This feature does not sync personal and corporate files. Administrators can disable this prompt using policies. Rollout starts mid-June 2025 and completes by early July 2025.
Details:
Updated May 22, 2025: We have updated the title and the content. Thank you for your patience.
Users have long been able to use personal Microsoft accounts with the OneDrive app on corporate Windows devices-unless restricted by admin policy. This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign in to the OneDrive app with that account.
This message is associated with Microsoft 365 Roadmap ID 490064.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-05-17
updated:
2025-05-23
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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summary for non-techies**
Microsoft is introducing a OneDrive feature that prompts users to sign in with their personal Microsoft account if it's already signed in on their device, allowing separate access to work and personal files without automatic syncing, and administrators can disable this feature through specific policies.
Direct effects for Operations**
User Confusion
Users may be confused by the prompt to sign in with a personal account, leading to potential misuse of corporate devices.
- roles: End Users, IT Support
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#hide-the-messages-to-sync-consumer-onedrive-files, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Data Security Risks
The prompt may inadvertently encourage users to mix personal and corporate data, increasing the risk of data breaches.
- roles: Data Protection Officer, Compliance Officer
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#prevent-users-from-syncing-personal-onedrive-accounts, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Increased Support Tickets
The introduction of this prompt may lead to an increase in support tickets as users seek help with the new feature.
- roles: IT Support, Help Desk Staff
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#manage-onedrive-using-group-policy, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Policy Management Overhead
Administrators may face increased overhead in managing policies to suppress the prompt, leading to potential misconfigurations.
- roles: System Administrators, IT Managers
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#manage-onedrive-using-group-policy, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
User Experience Degradation
The prompt may disrupt the user experience, causing frustration and reducing productivity as users navigate between accounts.
- roles: End Users, Project Managers
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#hide-the-messages-to-sync-consumer-onedrive-files, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Configutation Options**
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Opportunities**
Enhanced User Experience through Clear Policy Communication
With the introduction of the prompt for personal Microsoft account sign-in, there is an opportunity to enhance user experience by clearly communicating the policies surrounding personal and corporate account usage. This can reduce confusion and improve compliance among users.
- next-steps: Develop and distribute a clear communication plan outlining the policies regarding personal and corporate account usage in OneDrive. Include FAQs and support resources to assist users in understanding the implications of the new prompt.
- roles: IT Administrators, HR Managers, Compliance Officers
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#manage-onedrive-using-group-policy, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Streamlined IT Management with Policy Configuration
The ability to disable the prompt through group policies presents an opportunity to streamline IT management. By configuring these policies effectively, IT can maintain control over user behavior and ensure compliance with organizational standards.
- next-steps: Review existing group policies related to OneDrive and assess the need for adjustments based on the new feature. Implement necessary changes to ensure that the prompt aligns with organizational goals.
- roles: IT Administrators, System Engineers
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#prevent-users-from-syncing-personal-onedrive-accounts, https://learn.microsoft.com/en-us/sharepoint/use-group-policy#hide-the-messages-to-sync-consumer-onedrive-files
Improved Data Security and Compliance Monitoring
The introduction of this feature allows organizations to reinforce data security and compliance measures. By ensuring that personal and corporate accounts remain separate, organizations can better protect sensitive corporate data from potential leaks or misuse.
- next-steps: Conduct a risk assessment to evaluate the potential impact of personal account usage on corporate data security. Update data loss prevention (DLP) policies and sensitivity labels to reflect the new operational landscape.
- roles: Compliance Officers, Data Protection Officers, IT Security Managers
- references: https://learn.microsoft.com/en-us/sharepoint/use-group-policy#prevent-users-from-syncing-personal-onedrive-accounts, https://www.microsoft.com/microsoft-365/roadmap?rtc=1&filters=&searchterms=490064
Potentional Risks**
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IT Security**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-05-23 | MC prepare | To prepare for this change, it is recommended to update any support documentation. Organizations that have previously restricted personal account usage with the DisablePersonalSync policy will not see the prompt. Administrators can also suppress it using the DisableNewAccountDetection policy.
https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-syncing-personal-onedrive-accounts https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490064 | If you don't want the message prompting users to sign into the OneDrive app with a personal account, you can use policies to disable the prompt.
Organizations that have already disabled personal OneDrive accounts on corporate devices with the DisablePersonalSync policy will not see this prompt. Administrators can also suppress it using the DisableNewAccountDetection policy. More information on configuring policies can be found here. [When this will happen] General Availability (Worldwide): We will begin rolling out in mid-June 2025 and expect to complete by early July 2025. https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flearn.microsoft.com%2Fen-us%2Fsharepoint%2Fuse-group-policy%23hide-the-messages-to-sync-consumer-onedrive-files&data=05%7C02%7Cv-rocioclark%40microsoft.com%7C5c756e4f954942746ba408dd9898be59%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C638834503998562164%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=48C%2BittfE3tL%2Buma1XLcGCaKOb8V2VV5izjn3Y9I%2FnA%3D&reserved=0 https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flearn.microsoft.com%2Fen-us%2Fsharepoint%2Fuse-group-policy%23manage-onedrive-using-group-policy&data=05%7C02%7Cv-rocioclark%40microsoft.com%7C5c756e4f954942746ba408dd9898be59%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C638834503998574422%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=AqKx0DmxvP1VF33vYVXjRrKZhPNv1Rj1%2Fcs5zjA3DmQ%3D&reserved=0 https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flearn.microsoft.com%2Fen-us%2Fsharepoint%2Fuse-group-policy%23prevent-users-from-syncing-personal-onedrive-accounts&data=05%7C02%7Cv-rocioclark%40microsoft.com%7C5c756e4f954942746ba408dd9898be59%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C638834503998549540%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=R%2FruaKTQf4uklhlXfqD3u81yJXd0%2BKu7fvn20WY%2FGdE%3D&reserved=0 https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490064 |
| 2025-05-23 | MC Summary | OneDrive will prompt users to add their personal accounts if already signed in on corporate Windows devices. This does not merge personal and corporate files. Administrators can manage or suppress this prompt using specific policies. The update rolls out from mid-June to early July 2025. | Users will be prompted to sign in to the OneDrive app with their personal Microsoft account if it is already signed in on the device. This feature does not sync personal and corporate files. Administrators can disable this prompt using policies. Rollout starts mid-June 2025 and completes by early July 2025. |
| 2025-05-23 | MC Last Updated | 05/21/2025 18:19:18 | 2025-05-22T18:33:12Z |
| 2025-05-23 | MC Messages | Updated May 21, 2025: We have updated content. Thank you for your patience.
We're providing clarification on a recent update related to OneDrive account prompts. Users have long been able to use personal Microsoft accounts with OneDrive on corporate Windows devices-unless restricted by admin policy. Administrators who have already restricted personal accounts on corporate devices can continue to manage this as before. This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign into OneDrive with that account. Importantly, this prompt does not automatically combine or transfer files between personal and corporate accounts. Users must take deliberate action to move or save files between accounts, and Microsoft blocks the move of known folders to personal OneDrive accounts from domain joined devices by default. Additionally, data protection features such as sensitivity labels and data loss prevention (DLP) policies continue to apply. This update does not "sync" personal files with corporate accounts or vice versa. It simply allows access to separate OneDrive accounts on the same device without merging content - similar to checking both work and personal emails on one device without combining inboxes. Devices in regions where the Digital Markets Act is applicable will not see this prompt. Organizations that have already disabled personal OneDrive accounts on corporate devices with the DisablePersonalSync policy will not see this prompt. Administrators can also suppress it using the DisableNewAccountDetection policy. More information on configuring policies can be found here. This message is associated with Microsoft 365 Roadmap ID 490064 [When this will happen:] General Availability (Worldwide): We will begin rolling out in mid-June 2025 and expect to complete by early July 2025. | Updated May 22, 2025: We have updated the title and the content. Thank you for your patience.
Users have long been able to use personal Microsoft accounts with the OneDrive app on corporate Windows devices-unless restricted by admin policy. This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign in to the OneDrive app with that account. This message is associated with Microsoft 365 Roadmap ID 490064. |
| 2025-05-23 | MC Title | OneDrive: Prompt to Add Personal Account to OneDrive Sync | (Updated) OneDrive: Prompt for permitted users to sign in to OneDrive app with personal Microsoft account |
| 2025-05-23 | MC How Affect | This feature prompts users who are signed into a personal Microsoft account on a Windows device and actively using their corporate OneDrive to also sign into OneDrive with their personal account. Once signed in, users can access both their personal and corporate OneDrive accounts on the same device-without merging content. The prompt is enabled by default and only appears if a personal account is already in use on the device. Organizations that have previously restricted personal account usage with the DisablePersonalSync policy will not see the prompt. Administrators can also suppress it using the DisableNewAccountDetection policy. | This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign in to the OneDrive app with that account. This update does not "sync" personal files with corporate accounts or vice versa. It simply allows access to separate OneDrive accounts on the same device without merging content - similar to checking both work and personal emails on one device without combining inboxes. Administrators who have already restricted personal accounts on corporate devices can continue to manage this as before.
Importantly, this prompt does not combine or transfer files between personal and corporate accounts. Users must take deliberate action to move or save files between accounts, and Microsoft blocks the move of known folders to personal OneDrive accounts from domain joined devices by default. Additionally, data protection features such as sensitivity labels and data loss prevention (DLP) policies continue to apply. Devices in regions where the Digital Markets Act is applicable will not see this prompt. |
| 2025-05-22 | MC prepare | To prepare for this change, it is recommended to update any support documentation. Organizations that have previously restricted personal account usage with the DisablePersonalSync policy will not see the prompt. Administrators can also suppress it using the DisableNewAccountDetection policy.
https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490064 | To prepare for this change, it is recommended to update any support documentation. Organizations that have previously restricted personal account usage with the DisablePersonalSync policy will not see the prompt. Administrators can also suppress it using the DisableNewAccountDetection policy.
https://learn.microsoft.com/sharepoint/use-group-policy#prevent-users-from-syncing-personal-onedrive-accounts https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters%3D&searchterms=490064 |
| 2025-05-22 | MC Summary | OneDrive will prompt users with a personal Microsoft account on a Windows device to sign into OneDrive with their personal account while using their corporate OneDrive. This feature rolls out from mid-June to early July 2025. Organizations can suppress the prompt using specific policies. | OneDrive will prompt users to add their personal accounts if already signed in on corporate Windows devices. This does not merge personal and corporate files. Administrators can manage or suppress this prompt using specific policies. The update rolls out from mid-June to early July 2025. |
| 2025-05-22 | MC Last Updated | 05/17/2025 00:24:56 | 2025-05-21T18:19:18Z |
| 2025-05-22 | MC Messages | This feature prompts users who are signed into a personal Microsoft account on a Windows device and actively using their corporate OneDrive to also sign into OneDrive with their personal account. Once signed in, users can access both their personal and corporate OneDrive accounts on the same device-without merging content.
This message is associated with Microsoft 365 Roadmap ID 490064 [When this will happen:] General Availability (Worldwide): We will begin rolling out in mid-June 2025 and expect to complete by early July 2025. | Updated May 21, 2025: We have updated content. Thank you for your patience.
We're providing clarification on a recent update related to OneDrive account prompts. Users have long been able to use personal Microsoft accounts with OneDrive on corporate Windows devices-unless restricted by admin policy. Administrators who have already restricted personal accounts on corporate devices can continue to manage this as before. This new feature introduces a prompt only when a personal account is already signed in on the device, encouraging users to also sign into OneDrive with that account. Importantly, this prompt does not automatically combine or transfer files between personal and corporate accounts. Users must take deliberate action to move or save files between accounts, and Microsoft blocks the move of known folders to personal OneDrive accounts from domain joined devices by default. Additionally, data protection features such as sensitivity labels and data loss prevention (DLP) policies continue to apply. This update does not "sync" personal files with corporate accounts or vice versa. It simply allows access to separate OneDrive accounts on the same device without merging content - similar to checking both work and personal emails on one device without combining inboxes. Devices in regions where the Digital Markets Act is applicable will not see this prompt. Organizations that have already disabled personal OneDrive accounts on corporate devices with the DisablePersonalSync policy will not see this prompt. Administrators can also suppress it using the DisableNewAccountDetection policy. More information on configuring policies can be found here. This message is associated with Microsoft 365 Roadmap ID 490064 [When this will happen:] General Availability (Worldwide): We will begin rolling out in mid-June 2025 and expect to complete by early July 2025. |
| 2025-05-22 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
Last updated 2 weeks ago
