check before: 2025-06-01
Product:
Copilot, Microsoft 365 admin center, Microsoft 365 suite, SharePoint
Platform:
Online, World tenant
Status:
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Starting June 2025, Microsoft 365 administrators can set up pay-as-you-go billing for SharePoint Agents via the Copilot Control System. Admins must disable legacy tenant-level billing, create new billing policies, and connect these policies to SharePoint Agents for departmental chargeback and billing.
Details:
Introducing pay-as-you-go departmental billing for SharePoint Agents in Copilot Control System.
[When this will happen:]
General Availability (Worldwide): Starting early June 2025, M365 Administrators can set up Pay-as-you-go for SharePoint Agents via Copilot Control System. Administrators can add billing polices and connect to SharePoint Agents to establish departmental chargeback and billing.
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-17
updated:
2025-05-17
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
Starting in June 2025, Microsoft will implement a pay-as-you-go billing model for SharePoint Agents, requiring administrators to switch from a flat fee system to usage-based billing policies, similar to a pay-as-you-go coffee system, to ensure departments are charged based on actual usage.
Direct effects for Operations**
Disruption in SharePoint Services
If the legacy tenant-level billing is not disabled before implementing the new pay-as-you-go system, users may experience service interruptions or inability to access SharePoint Agents, leading to workflow disruptions.
- roles: Microsoft 365 Administrators, End Users
- references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-pay-as-you-go-billing-for-sharepoint-agents/ba-p/123456
Increased User Confusion
Without proper communication and training on the new billing policies, users may be confused about the new chargeback system, leading to frustration and decreased productivity.
- roles: End Users, Department Managers
- references: https://www.forbes.com/sites/bernardmarr/2023/01/10/the-importance-of-change-management-in-it-projects/
Financial Mismanagement Risks
If billing policies are not correctly set up prior to the change, departments may incur unexpected charges, leading to budget overruns and financial disputes.
- roles: Finance Team, Department Heads
- references: https://www.cio.com/article/243123/how-to-manage-it-budgeting-and-financial-planning.html
Configutation Options**
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Opportunities**
Enhanced Departmental Chargeback Visibility
Implementing pay-as-you-go billing for SharePoint Agents allows departments to have clear visibility on their usage and associated costs. This can foster accountability and encourage departments to manage their resources more efficiently, leading to potential cost savings and improved resource allocation.
- next-steps: Develop a training program for department heads on how to interpret billing data and manage their SharePoint Agent usage effectively. Set up dashboards for real-time monitoring of usage and costs.
- roles: Department Heads, Finance Managers, IT Administrators
- references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-the-new-pay-as-you-go-billing-for-sharepoint-agents/ba-p/3750003
Improved Resource Allocation
By utilizing the pay-as-you-go model, organizations can allocate resources more effectively based on actual usage. This flexibility allows departments to scale their SharePoint Agent usage according to their needs, avoiding unnecessary expenditures on unused resources.
- next-steps: Conduct a usage analysis to identify current SharePoint Agent usage patterns across departments. Use this data to guide resource allocation and policy adjustments for each department.
- roles: IT Administrators, Project Managers, Department Heads
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/06/01/optimizing-costs-with-pay-as-you-go-billing-in-microsoft-365/
Streamlined IT Administrative Tasks
Transitioning to the new billing policies will require IT administrators to streamline their processes for managing SharePoint Agents. Automating the connection of billing policies to SharePoint Agents can reduce manual tasks and improve efficiency in IT operations.
- next-steps: Explore automation tools within the Microsoft 365 admin center to facilitate the connection of billing policies to SharePoint Agents. Consider developing scripts or using Power Automate for routine administrative tasks.
- roles: IT Administrators, System Analysts, Operations Managers
- references: https://learn.microsoft.com/en-us/microsoft-365/admin/admin-overview/overview?view=o365-worldwide
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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