check before: 2025-07-01
Product:
Microsoft 365 Apps, OneDrive, Purview Information Protection
Platform:
Online, World tenant
Status:
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-July 2025, completing by mid-August 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. This feature requires appropriate permissions and IRM settings, and no admin action is needed for the rollout.
Details:
Updated June 27, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously mid-June) and expect to complete by mid-August 2025 (previously mid-July).
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-15
updated:
2025-06-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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Pictures
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summary for non-techies**
Microsoft OneDrive will introduce a feature allowing users to export Word, Excel, and PowerPoint files as PDFs directly within the platform, available from mid-July 2025, with the requirement of correct permissions and settings for file export.
Direct effects for Operations**
User Experience Impact due to Permission Issues
Users may encounter errors when attempting to export files as PDF if they do not have the necessary permissions or if the files are subject to Information Rights Management (IRM) settings. This could lead to frustration and decreased productivity as users may not understand why the feature is not working for certain files.
- roles: End Users, IT Support
- references: https://support.microsoft.com/office/create-a-new-shared-library-from-onedrive-for-work-or-school-345c8599-05d8-4bf8-9355-2b5cfabe04d0
Training and Documentation Gaps
Without prior notification and updated training materials, users may be unaware of the new Export as PDF feature and its requirements, leading to confusion and underutilization of the feature. This could result in inefficiencies as users may continue to use outdated methods for file conversion.
- roles: End Users, Training Coordinators
- references: https://support.microsoft.com/office/create-a-new-shared-library-from-onedrive-for-work-or-school-345c8599-05d8-4bf8-9355-2b5cfabe04d0
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-06-28 | MC Last Updated | 05/29/2025 21:40:09 | 2025-06-27T23:11:08Z |
| 2025-06-28 | MC Messages | Updated May 29, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-June 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously mid-June). | Updated June 27, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously mid-June) and expect to complete by mid-August 2025 (previously mid-July). |
| 2025-06-28 | MC End Time | 08/29/2025 09:00:00 | 2025-09-29T09:00:00Z |
| 2025-06-28 | MC Summary | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-June 2025, completing by mid-July 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. The feature respects sensitivity labels and IRM settings and requires download permissions. No admin action is needed. | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-July 2025, completing by mid-August 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. This feature requires appropriate permissions and IRM settings, and no admin action is needed for the rollout. |
| 2025-05-30 | MC Messages | Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow.
[When this will happen:] General Availability (Worldwide): We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025. | Updated May 29, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-June 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously mid-June). |
| 2025-05-30 | MC Title | Microsoft OneDrive: Export files as PDF | (Updated) Microsoft OneDrive: Export files as PDF |
| 2025-05-30 | MC Last Updated | 05/15/2025 01:43:32 | 2025-05-29T21:40:09Z |
| 2025-05-30 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2025-05-30 | MC Summary | Microsoft OneDrive will introduce the "Export as PDF" feature, allowing users to convert Word, Excel, and PowerPoint files to PDF starting mid-May 2025. The feature will be accessible via the three-dot menu or command bar and will require appropriate permissions and IRM settings. No admin action is needed for the rollout. | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-June 2025, completing by mid-July 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. The feature respects sensitivity labels and IRM settings and requires download permissions. No admin action is needed. |
Last updated 2 weeks ago
