check before: 2025-07-01
Product:
Power Automate, SharePoint
Platform:
Online, World tenant
Status:
Change type:
User impact, Admin impact, Retirement
Links:
Details:
Summary:
Microsoft is retiring the SharePoint Alerts feature to modernize notifications. Key dates include the gradual phase-out starting July 2025, with complete removal by July 2026. Organizations should transition to Power Automate or SharePoint Rules. Update training materials and support resources accordingly. More details are available in the provided support article.
Details:
Microsoft is retiring the SharePoint Alerts feature to streamline and modernize user notifications. With Power Automate, organizations can benefit from an enhanced, versatile solution that goes beyond traditional alerts, offering seamless integration across Microsoft 365 services and more.
Key Points
Major: Retirement
Timeline:
Starting from July 2025, the creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants.
Starting from September 2025, the creation of new SharePoint Alerts will be gradually turned off for all tenants.
Starting from October 2025, the SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the "Manage my alerts" list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK. For more details refer to this support article.
Starting July 2026, Microsoft will remove the ability to use SharePoint Alerts, existing SharePoint Alerts cannot be extended anymore and will not work anymore.
Action: Review and assess impact
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-14
updated:
2025-05-14
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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summary for non-techies**
Microsoft is retiring the SharePoint Alerts feature by July 2026, requiring organizations to transition to Power Automate or SharePoint Rules for notifications, with the phase-out beginning in July 2025.
Direct effects for Operations**
Loss of Notification Functionality
Users will lose the ability to receive alerts for changes in SharePoint, leading to potential delays in response to important updates.
- roles: End Users, Content Managers
- references: https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2, https://aka.ms/retirement/alerts/support
Increased Workload for Help Desk
Help desk teams will face an increased number of support requests related to the transition from SharePoint Alerts to Power Automate or SharePoint Rules.
- roles: Help Desk Staff, IT Support
- references: https://aka.ms/assessment/alerts, https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-actions-triggers
Training and Resource Update Requirements
Organizations will need to invest time and resources to update training materials and support documentation for users transitioning to new notification systems.
- roles: Training Coordinators, IT Administrators
- references: https://www.microsoft.com/en-us/power-platform/products/power-automate/, https://support.microsoft.com/en-us/office/create-a-rule-to-automate-a-list-or-library-151ea008-7fa6-409b-b0bd-b04a3b3cacd5
User Confusion and Frustration
Users may experience confusion and frustration due to the sudden removal of a familiar feature without adequate preparation and communication.
- roles: End Users, Project Managers
- references: https://support.microsoft.com/en-us/office/create-an-alert-to-get-notified-when-a-file-or-folder-changes-in-sharepoint-e5a79e7b-a146-46da-a9ef-d65409ba8918#Pick_tab=Online, https://aka.ms/retirement/alerts/support
Potential Data Loss
If users do not transition their alerts before the retirement date, they may miss critical updates, leading to potential data loss or missed deadlines.
- roles: End Users, Data Analysts
- references: https://support.microsoft.com/en-us/office/manage-view-or-delete-sharepoint-alerts-99dfb19c-9a90-4a8c-aba1-aa8c8afb0de2, https://aka.ms/retirement/alerts/support
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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