check before: 2025-05-09
Product:
Exchange, OneDrive, SharePoint
Platform:
Online, Web, World tenant
Status:
Launched
Change type:
New feature, Admin impact
Links:
Details:
Summary:
Dynamic rules for Microsoft 365 Backup, released in April 2025, automate backup policies based on distribution lists and security group memberships. This feature, now generally available, reduces manual effort and ensures up-to-date protection. No additional configuration is needed, but review your groups for accuracy. Learn more [here](https://learn.microsoft.com/microsoft-365/backup/backup-view-edit-policies?view=o365-worldwide&tabs=sharepoint).
Details:
We released a new dynamic rules option in April 2025 for creating backup policies for Microsoft OneDrive, Microsoft SharePoint, and Microsoft Exchange Online. With dynamic rules, backup policies are based on distribution lists and security group memberships to reduce manual effort and minimize the risk of users being left unprotected. Any changes to group membership are automatically reevaluated daily, ensuring the policy stays up to date with the latest membership changes.
This message is associated with Microsoft 365 Roadmap ID 464989.
[When this will happen:]
General Availability (Worldwide): Available now.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2025-05-10
updated:
2025-05-10
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
Microsoft 365 has introduced dynamic rules for its Backup feature, which automatically updates backup policies based on changes in distribution lists and security group memberships, ensuring data is always current without manual intervention.
Direct effects for Operations**
Backup Policy Automation
The automatic implementation of dynamic rules for backup policies may lead to unintended data loss if distribution lists and security groups are not accurately maintained, resulting in users not being backed up as expected.
- roles: IT Administrator, Data Protection Officer
- references: https://learn.microsoft.com/microsoft-365/backup/backup-view-edit-policies?view=o365-worldwide&tabs=sharepoint, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=464989
User Notification and Documentation
Failure to notify users about the changes in backup policies may lead to confusion and lack of awareness regarding their data protection status, impacting user trust and experience.
- roles: End User, IT Support
- references: https://learn.microsoft.com/microsoft-365/backup/backup-view-edit-policies?view=o365-worldwide&tabs=sharepoint, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=464989
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 weeks ago
