check before: 2025-06-02
Product:
Purview Data Loss Prevention, Teams
Platform:
Online, World tenant
Status:
Change type:
Admin impact, Feature update, Updated message
Links:
Details:
Summary:
Microsoft is updating the sender email addresses for Teams Data Loss Prevention Generate Incident Report emails. The rollout will start on June 2, 2025, and complete by June 20, 2025. After June 20, all emails will be sent from no-reply@teams.mail.microsoft.com. Adjust downstream systems accordingly.
Details:
Updated May 19, 2025: We have updated the timeline below. Thank you for your patience.
We're making changes to the sender email addresses by which admins receive Teams Data Loss Prevention (DLP) Generate Incident Report (GIR) emails.
[When this will happen:]
This rollout will start on June 2, 2025 (previously May 19th) and complete by June 20, 2025 (previously June 6)
Change Category:
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Scope:
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Release Phase:
Created:
2025-04-29
updated:
2025-05-20
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Starting June 2025, Microsoft will change the sender address for Teams Data Loss Prevention (DLP) Generate Incident Reports to no-reply@teams.mail.microsoft.com, requiring systems that process these emails to update their configurations accordingly.
Direct effects for Operations**
Change in Sender Email Address
The change in sender email address may lead to confusion among users who rely on the previous email address for filtering or processing incident reports, potentially causing delays in incident response.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
Downstream System Adjustments
If downstream systems are not updated to recognize the new sender email address, there may be failures in automated processes that depend on these emails, leading to missed incidents or compliance issues.
- roles: System Integrators, IT Administrators
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
User Experience Disruption
Users may experience disruptions in their workflow if they are not informed about the change, leading to potential miscommunication or missed alerts regarding data loss incidents.
- roles: End Users, IT Support Staff
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
Configutation Options**
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Opportunities**
Streamlined Incident Management
With the change in sender email addresses for Teams DLP GIR emails, organizations can update their incident management systems to streamline incident tracking and reporting. This can enhance the efficiency of how incidents are logged and addressed, reducing response times.
- next-steps: Review and update incident management workflows to accommodate the new sender email address. Test the integration with existing systems to ensure seamless reporting and tracking of incidents.
- roles: IT Administrators, Security Analysts, Compliance Officers
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
Enhanced User Experience with Notifications
By updating the sender email address to a more recognizable format, users may have a clearer understanding of the source of incident reports, reducing confusion and increasing trust in the notifications they receive.
- next-steps: Communicate the changes to all relevant users, ensuring they recognize the new sender email address. Gather feedback on user experiences with the new notifications to identify further improvements.
- roles: End Users, IT Support Staff, Compliance Officers
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
Improved Email Filtering and Security Policies
Organizations can take this opportunity to review and enhance their email filtering and security policies to accommodate the new sender address, potentially improving overall email security and reducing phishing risks associated with similar sender addresses.
- next-steps: Assess current email filtering rules and security policies. Update them to recognize the new sender address, and conduct training for staff on identifying legitimate communications from this address.
- roles: IT Security Teams, Network Administrators, Compliance Officers
- references: https://learn.microsoft.com/purview/dlp-microsoft-teams
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-05-20 | MC prepare | You will continue to receive Teams DLP GIR emails, but the sender email address will change. When this change takes effect, you will need to manage the downstream systems that you have configured (if any) by using the previous sender email address.
Learn more: Data loss prevention and Microsoft Teams. | You will continue to receive Teams DLP GIR emails, but the sender email address will change. When this change takes effect, you will need to manage the downstream systems that you have configured (if any) by using the previous sender email address.
Learn more: Data loss prevention and Microsoft Teams. https://learn.microsoft.com/purview/dlp-microsoft-teams |
| 2025-05-20 | MC Summary | Microsoft is updating the sender email addresses for Teams Data Loss Prevention Generate Incident Report emails. From May 19th to June 6th, 2025, emails will transition from <no-reply-MicrosoftInformationProtectionOnline@microsoft.com> to <no-reply@teams.mail.microsoft.com>. Organizations must update their systems accordingly. Learn more [here](https://learn.microsoft.com/purview/dlp-microsoft-teams). | Microsoft is updating the sender email addresses for Teams Data Loss Prevention Generate Incident Report emails. The rollout will start on June 2, 2025, and complete by June 20, 2025. After June 20, all emails will be sent from no-reply@teams.mail.microsoft.com. Adjust downstream systems accordingly. |
| 2025-05-20 | MC Last Updated | 05/14/2025 15:38:30 | 2025-05-19T15:32:07Z |
| 2025-05-20 | MC Messages | Updated May 14, 2025: We have updated the timeline below. Thank you for your patience.
We're making changes to the sender email addresses by which admins receive Teams Data Loss Prevention (DLP) Generate Incident Report (GIR) emails. [When this will happen:] This rollout will start on May 19th, 2025, and end on June 6th, 2025. | Updated May 19, 2025: We have updated the timeline below. Thank you for your patience.
We're making changes to the sender email addresses by which admins receive Teams Data Loss Prevention (DLP) Generate Incident Report (GIR) emails. [When this will happen:] This rollout will start on June 2, 2025 (previously May 19th) and complete by June 20, 2025 (previously June 6) |
| 2025-05-20 | MC End Time | 07/14/2025 09:00:00 | 2025-08-04T09:00:00Z |
| 2025-05-20 | MC How Affect | You are receiving this message because our reporting indicates one or more users in your organization may be using this GIR email functionality available with Teams DLP.
Currently, Teams DLP GIR emails are sent out via <no-reply-MicrosoftInformationProtectionOnline@microsoft.com>. Starting May 12th 2025 (for a period of 2 weeks), you will receive GIR emails from either <no-reply-MicrosoftInformationProtectionOnline@microsoft.com> or <no-reply@teams.mail.microsoft.com>. After May 26th 2025, all Teams DLP GIR emails will be sent by the <no-reply@teams.mail.microsoft.com> email address. | You are receiving this message because our reporting indicates one or more users in your organization may be using this GIR email functionality available with Teams DLP.
Currently, Teams DLP GIR emails are sent out via <no-reply-MicrosoftInformationProtectionOnline@microsoft.com>.Starting June 2nd 2025 (for a period of 2 weeks), you will receive GIR emails from either <no-reply-MicrosoftInformationProtectionOnline@microsoft.com> or <no-reply@teams.mail.microsoft.com>. After June 20th 2025, all Teams DLP GIR emails will be sent by the <no-reply@teams.mail.microsoft.com> email address. |
| 2025-05-15 | MC Last Updated | 04/29/2025 03:18:04 | 2025-05-14T15:38:30Z |
| 2025-05-15 | MC Messages | We're making changes to the sender email addresses by which admins receive Teams Data Loss Prevention (DLP) Generate Incident Report (GIR) emails.
[When this will happen:] This rollout will start on May 12th, 2025, and end on June 6th, 2025. | Updated May 14, 2025: We have updated the timeline below. Thank you for your patience.
We're making changes to the sender email addresses by which admins receive Teams Data Loss Prevention (DLP) Generate Incident Report (GIR) emails. [When this will happen:] This rollout will start on May 19th, 2025, and end on June 6th, 2025. |
| 2025-05-15 | MC Summary | Microsoft is updating the sender email addresses for Teams Data Loss Prevention Generate Incident Report emails. The change will occur from May 12th, 2025, to June 6th, 2025. After May 26th, 2025, all emails will come from no-reply@teams.mail.microsoft.com. Adjust any systems using the old address accordingly. | Microsoft is updating the sender email addresses for Teams Data Loss Prevention Generate Incident Report emails. From May 19th to June 6th, 2025, emails will transition from <no-reply-MicrosoftInformationProtectionOnline@microsoft.com> to <no-reply@teams.mail.microsoft.com>. Organizations must update their systems accordingly. Learn more [here](https://learn.microsoft.com/purview/dlp-microsoft-teams). |
| 2025-05-15 | MC MessageTagNames | Feature update, Admin impact | Updated message, Feature update, Admin impact |
| 2025-05-15 | MC prepare | You will continue to receive Teams DLP GIR emails, but the sender email address will change. When this change takes effect, you will need to manage the downstream systems that you have configured (if any) by using the previous sender email address.
Learn more: Data loss prevention and Microsoft Teams. https://learn.microsoft.com/purview/dlp-microsoft-teams | You will continue to receive Teams DLP GIR emails, but the sender email address will change. When this change takes effect, you will need to manage the downstream systems that you have configured (if any) by using the previous sender email address.
Learn more: Data loss prevention and Microsoft Teams. |
Last updated 5 days ago
