check before: 2025-04-30
Product:
OneDrive, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
In development
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action.
Details:
Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440.
[When this will happen:]
Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May).
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-04-24
updated:
2025-05-08
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
Microsoft is adding a PDF compression feature to SharePoint and OneDrive by mid-2025, offering three levels of compression—light, medium, and heavy—automatically enabled for users to reduce file size while maintaining quality.
Direct effects for Operations**
PDF Compression Feature Rollout
Users may experience confusion or frustration due to the automatic activation of the new PDF compression feature without prior notification or training, potentially leading to unintended loss of image quality in PDFs if users select higher compression levels without understanding the implications.
- roles: End Users, Content Creators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
User Documentation and Training
The lack of updated documentation and training materials prior to the rollout may result in users being unaware of how to effectively use the new compression feature, leading to inefficient workflows and increased support requests.
- roles: IT Support Staff, End Users
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-05-08 | MC Messages | Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by mid-May 2025. | Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May). |
| 2025-05-08 | MC Title | Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature | (Updated) Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature |
| 2025-05-08 | MC Last Updated | 04/24/2025 02:56:42 | 2025-05-07T19:06:41Z |
| 2025-05-08 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-05-08 | MC Summary | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in April-May 2025, allowing users to reduce PDF file sizes with three compression levels. The feature will be available by default, and no admin action is required. Users can compress PDFs up to 300 MB. | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action. |
Last updated 2 weeks ago
