check before: 2025-05-01
Product:
Purview Communication Compliance, Purview Information Barriers, Teams
Platform:
Android, iOS, Mac, Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Teams Premium will introduce a moderated meeting template for secure collaboration between users separated by information barriers. Meetings require a designated moderator for compliance, and attendees wait in the lobby until the moderator joins. This feature, available for various Teams platforms, requires IB v2 configuration and a Teams Premium license for organizers. Rollout starts in May 2025.
Details:
Coming soon: A new moderated meeting template for organizers with a Microsoft Teams Premium license and tenants that are enabled for Information Barriers (IB) will enable secure collaboration between users separated by information barriers (also known as ethical walls) under strict compliance oversight. With this capability, meetings involving participants from restricted groups can proceed only when a designated meeting moderator-assigned by the compliance department-is present. Meeting attendees must wait in the lobby until the moderator joins the meeting. Attendees can chat during the meeting only when the meeting moderator is present. If the last moderator leaves the meeting, the meeting automatically ends. These features ensure real-time compliance monitoring and maintain regulatory integrity during sensitive cross-barrier interactions.
Organizers must have a Teams Premium license and the tenant must be enabled for Information Barriers. Attendees can have a Microsoft Teams license (not premium).
This message applies to Teams for Windows desktop, Teams for Mac desktop, Teams for the web, and Teams for iOS/Android.
This message is associated with Microsoft 365 Roadmap ID 486833.
NOTE: To successfully use this feature, you must configure IB v2 for your tenant. To schedule a meeting in which a user invites people from conflicting barriers, the meeting organizer will need a Teams Premium license.
[When this will happen:]
Targeted Release: We will begin rolling out late May 2025 and expect to complete by mid-May 2025.
General Availability (Worldwide): We will begin rolling out end of June 2025 and expect to complete by mid-July 2025.
Change Category:
XXXXXXX ... free basic plan only
Scope:
XXXXXXX ... free basic plan only
Release Phase:
General Availability, Targeted Release
Created:
2025-04-24
updated:
2025-04-24
Task Type
XXXXXXX ... free basic plan only
Docu to Check
XXXXXXX ... free basic plan only
MS How does it affect me
XXXXXXX ... free basic plan only
MS Preperations
XXXXXXX ... free basic plan only
MS Urgency
XXXXXXX ... free basic plan only
MS workload name
XXXXXXX ... free basic plan only
linked item details
XXXXXXX ... free basic plan only
Pictures
XXXXXXX ... free basic plan only
summary for non-techies**
Microsoft Teams Premium is introducing a "moderated meeting template" feature that requires a designated moderator to oversee meetings, ensuring compliance with confidentiality rules by only allowing communication when the moderator is present, with rollout starting in May 2025 and general availability by July 2025.
Direct effects for Operations**
Meeting Access Delays
Attendees will experience delays as they must wait in the lobby until the moderator joins, potentially disrupting workflow and productivity.
- roles: Meeting Attendees, Team Members
- references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781
Compliance Risks
Without proper configuration and training, there is a risk of non-compliance if meetings proceed without a moderator, leading to potential regulatory violations.
- roles: Compliance Officers, Meeting Organizers
- references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=486833
User Frustration
Users may become frustrated with the inability to chat or interact until the moderator is present, impacting user experience and engagement.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781
Configutation Options**
XXXXXXX ... paid membership only
Opportunities**
Enhanced Compliance Monitoring
The introduction of moderated meetings with designated moderators ensures that compliance requirements are met in real-time. This feature allows organizations to maintain regulatory integrity during sensitive interactions, reducing the risk of compliance violations and potential penalties.
- next-steps: Develop training materials for compliance officers on how to set up and manage moderators within Teams. Schedule workshops to familiarize users with the new meeting format and its compliance implications.
- roles: Compliance Officers, IT Administrators, Team Leaders
- references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781
" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781
Streamlined Meeting Management
The requirement for a moderator to start meetings and manage participant access can streamline meeting management processes, ensuring that only authorized individuals participate in discussions. This can improve the quality of meetings and decision-making processes by keeping discussions focused and relevant.
- next-steps: Implement guidelines for meeting organizers on how to effectively use the moderator feature to enhance meeting productivity. Consider feedback mechanisms to assess the effectiveness of moderated meetings.
- roles: Project Managers, Team Leaders, IT Administrators
- references: https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=486833
User Experience Improvement
By ensuring that attendees wait in the lobby until the moderator joins, this feature can enhance user experience by preventing unauthorized access and creating a more secure meeting environment. This can foster trust among participants regarding the confidentiality of discussions.
- next-steps: Gather user feedback post-implementation to understand their experience with the moderated meetings. Use this data to refine training and support resources to help users adapt to the new meeting structure.
- roles: End Users, IT Support Staff, Compliance Officers
- references: https://techcommunity.microsoft.com/blog/microsoft-security-blog/information-barriers-v2-is-now-generally-available-for-all-new-onboarding-custom/3757781, https://learn.microsoft.com/purview/information-barriers-edit-segments-policies" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/purview/information-barriers-edit-segments-policies
Potentional Risks**
XXXXXXX ... paid membership only
Data Protection**
XXXXXXX ... paid membership only
IT Security**
XXXXXXX ... paid membership only
Hypothetical Work Council Statement**
XXXXXXX ... paid membership only
DPIA Draft**
XXXXXXX ... paid membership only
explanation for non-techies**
XXXXXXX ... free basic plan only
** AI generated content. This information must be reviewed before use.
a free basic plan is required to see more details. Sign up here
A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.
Last updated 2 weeks ago
