check before: 2025-04-01
Product:
Microsoft 365 Apps, Microsoft 365 suite, OneDrive, Purview Communication Compliance, Purview Information Protection, SharePoint
Platform:
Android, iOS, Mac, Online, Web, World tenant
Status:
Change type:
New feature, User impact, Admin impact
Links:
Details:
If your organization has Enabled sensitivity labels for files in SharePoint and OneDrive with Microsoft Purview and has Enabled co-authoring for files encrypted with sensitivity labels with Purview, email notifications for files with encryption will soon include context previews, such as when mentioning someone in a comment, assigning a task, and replying to comments in Microsoft Word, Microsoft Excel, or Microsoft PowerPoint. The notification emails will inherit the file's sensitivity label and encryption settings.
This message is associated with to Microsoft 365 Roadmap ID 486822 and Microsoft 365 Roadmap ID 486825.
This message applies to encrypted files on Windows desktops, Mac desktops, on the web, and on iOS/Android.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late April 2025 and expect to complete by late May 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-04-08
updated:
2025-04-08
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft is introducing a feature for Microsoft 365 that enhances email notifications for files with sensitivity labels by including context previews, maintaining the original file's security settings, with an automatic rollout scheduled from late April to late May 2025.
Direct effects for Operations**
Email Notification Changes
Users may receive unexpected email notifications with context previews that include sensitive information, potentially leading to data leaks or privacy concerns.
- roles: End Users, Compliance Officers
- references: https://learn.microsoft.com/purview/sensitivity-labels-coauthoring, https://learn.microsoft.com/purview/sensitivity-labels-sharepoint-onedrive-files
User Experience Disruption
The introduction of context previews in email notifications may confuse users who are not prepared for the change, leading to misinterpretation of the information shared.
- roles: End Users, IT Support Staff
- references: https://www.microsoft.com/en-us/microsoft-365/roadmap?searchterms=486822, https://www.microsoft.com/en-us/microsoft-365/roadmap?searchterms=486825
Configutation Options**
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Data Protection**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 1 week ago
