MC1038681 – (Updated) Microsoft Viva Learning: “AI & Copilot Resources” provider will be available to all Viva Learning users (archived)

Product:

Copilot, Microsoft 365 Copilot, Microsoft Search, Microsoft Viva, Microsoft Viva Learning, SharePoint

Platform:

Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message, User impact

Links:

479410

Details:

Summary:
The "AI & Copilot Resources" provider will be available to all Viva Learning users by default starting late April 2025. Admins can manage its visibility. This change will happen automatically, and no action is required beforehand. Review configurations and notify users as needed.

Details:
Updated April 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: We will enable the AI and Copilot Resources provider by default for all Microsoft Viva Learning users. Admins will have the ability to manage the visibility of this provider in Viva Learning.
This message is associated with Microsoft 365 Roadmap ID 479410.
[When this will happen:]
Public Preview: We will begin rolling out early April 2025 and expect to complete by mid-April 2025.
General Availability (Worldwide): We will begin rolling out late April 2025 (previously mid-April) and expect to complete by late April 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-03-22

updated:
2025-04-24

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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summary for non-techies**

Starting in late April 2025, Microsoft Viva Learning will automatically include the "AI & Copilot Resources" provider for all users, previously exclusive to those with a Microsoft 365 Copilot license, and administrators can manage its visibility through admin settings.

Direct effects for Operations**

Increased User Confusion
Users may be overwhelmed by the sudden availability of new resources without prior notification or training, leading to confusion about how to utilize the AI & Copilot Resources effectively.
   - roles: Learners, Viva Learning Admins
   - references: https://learn.microsoft.com/viva/learning/ai-and-copilot-resources, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=479410

Potential Misuse of Resources
Without proper preparation, users may misuse the AI & Copilot Resources, leading to inefficient learning practices or reliance on incorrect information.
   - roles: Learners, Knowledge Managers
   - references: https://learn.microsoft.com/viva/learning/feature-access-management" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/learning/feature-access-management, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=479410

Impact on Copilot Academy Experience
Changes in permissions or visibility of the AI & Copilot Resources provider may disrupt the learning experience for users enrolled in the Copilot Academy, affecting their training outcomes.
   - roles: Knowledge Admins, Learners
   - references: https://learn.microsoft.com/viva/learning/ai-and-copilot-resources, https://learn.microsoft.com/viva/learning/feature-access-management" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/viva/learning/feature-access-management

Configutation Options**

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Opportunities**

Enhanced Learning Experience
With the introduction of the AI & Copilot Resources provider, users will have access to a broader range of learning materials that can enhance their skills in AI and Microsoft Copilot technologies. This will improve the overall learning experience and increase user engagement with the platform.
   - next-steps: Communicate the availability of the new resources to all users and encourage them to explore the content. Provide training sessions or webinars to guide users on how to utilize these resources effectively.
   - roles: Learning and Development Managers, HR Managers, Department Heads
   - references: https://learn.microsoft.com/viva/learning/ai-and-copilot-resources, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=479410

Streamlined Admin Management
Admins will have the ability to manage the visibility of the AI & Copilot Resources provider, allowing for tailored content delivery based on organizational needs. This flexibility can help streamline the learning process and ensure that only relevant resources are visible to users.
   - next-steps: Review current configurations and determine how the visibility settings can be optimized for different user groups. Update documentation and provide guidelines for admins on managing these settings effectively.
   - roles: IT Administrators, Global Admins, Knowledge Managers
   - references: https://learn.microsoft.com/viva/learning/feature-access-management, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=479410

Increased Collaboration Across Teams
The integration of AI & Copilot Resources within Microsoft Viva Learning can foster collaboration by enabling teams to access shared learning materials. This can lead to a more cohesive understanding of AI tools and promote knowledge sharing across departments.
   - next-steps: Encourage cross-departmental projects that utilize the AI & Copilot Resources. Create collaborative learning initiatives or workshops to leverage the new content effectively.
   - roles: Team Leaders, Project Managers, Collaboration Specialists
   - references: https://learn.microsoft.com/viva/learning/ai-and-copilot-resources, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=479410

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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