check before: 2025-02-28
Product:
Microsoft Viva, Microsoft Viva Amplify, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
Launched
Change type:
Feature update, User impact
Links:
Details:
Summary:
SharePoint Online introduces a new Table toolbar for enhanced table functionality, including merge, split, and layout adjustments. Available in SharePoint and Viva Amplify, the rollout began mid-April 2025 and will complete by mid-May 2025. No admin action is required; notify users and update documentation.
Details:
Updated April 3, 2025: We have updated the content. Thank you for your patience.
In SharePoint Online, Table toolbar is a new toolbar that allows authors to use table functionality. Table Styles was previously available on the text webpart. All the Table Styles styles are now available via the Table toolbar, including some new table features like merge, split, add space before and after, and others. With the introduction of Table toolbar, users see a menu that is always in focus when working on a table. The Table toolbar will automatically adjust by expanding or compressing based on the section layout used. When compressed, the table options move into the overflow (...) button.
The new table toolbar will be available in SharePoint and Viva Amplify.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out mid-April 2025 and expect to complete by mid-May 2025.
Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability, Preview, Targeted Release
Created:
2025-03-18
updated:
2025-04-04
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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summary for non-techies**
SharePoint Online is introducing a new Table toolbar that provides easy access to table formatting and editing tools, including cell merging and layout adjustments, and will automatically roll out to users, also becoming available in Viva Amplify.
Direct effects for Operations**
User Interface Changes
The introduction of the new Table toolbar may confuse users who are accustomed to the previous table editing methods, leading to potential errors in table formatting and layout adjustments.
- roles: Content Authors, End Users
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-online-table-toolbar/ba-p/123456
Training and Documentation Needs
With the new features and changes in functionality, there will be a need for updated training materials and documentation to help users adapt to the new Table toolbar, which may not be readily available at the time of rollout.
- roles: Training Coordinators, IT Support
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/04/03/sharepoint-online-table-toolbar/
Configutation Options**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-04-04 | MC Messages | Updated April 1, 2025: We have updated the rollout timeline below. Thank you for your patience.
In SharePoint Online, Table toolbar is a new toolbar that allows authors to use table functionality. Table Styles was previously available on the text webpart. All the Table Styles styles are now available via the Table toolbar, including some new table features like merge, split, add space before and after, and others. With the introduction of Table toolbar, users see a menu that is always in focus when working on a table. The Table toolbar will automatically adjust by expanding or compressing based on the section layout used. When compressed, the table options move into the overflow (...) button. The new table toolbar will be available in SharePoint and Viva Amplify. This message is associated with Microsoft 365 Roadmap ID 394278. [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out mid-April 2025 and expect to complete by mid-May 2025. | Updated April 3, 2025: We have updated the content. Thank you for your patience.
In SharePoint Online, Table toolbar is a new toolbar that allows authors to use table functionality. Table Styles was previously available on the text webpart. All the Table Styles styles are now available via the Table toolbar, including some new table features like merge, split, add space before and after, and others. With the introduction of Table toolbar, users see a menu that is always in focus when working on a table. The Table toolbar will automatically adjust by expanding or compressing based on the section layout used. When compressed, the table options move into the overflow (...) button. The new table toolbar will be available in SharePoint and Viva Amplify. [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out mid-April 2025 and expect to complete by mid-May 2025. |
| 2025-04-04 | MC Last Updated | 04/01/2025 22:08:35 | 2025-04-03T21:16:31Z |
| 2025-04-04 | MC prepare | This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=394278 | This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate. |
| 2025-04-02 | MC Messages | In SharePoint Online, Table toolbar is a new toolbar that allows authors to use table functionality. Table Styles was previously available on the text webpart. All the Table Styles styles are now available via the Table toolbar, including some new table features like merge, split, add space before and after, and others. With the introduction of Table toolbar, users see a menu that is always in focus when working on a table. The Table toolbar will automatically adjust by expanding or compressing based on the section layout used. When compressed, the table options move into the overflow (...) button.
The new table toolbar will be available in SharePoint and Viva Amplify. This message is associated with Microsoft 365 Roadmap ID 394278. [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out late February 2025 and expect to complete by late March 2025. | Updated April 1, 2025: We have updated the rollout timeline below. Thank you for your patience.
In SharePoint Online, Table toolbar is a new toolbar that allows authors to use table functionality. Table Styles was previously available on the text webpart. All the Table Styles styles are now available via the Table toolbar, including some new table features like merge, split, add space before and after, and others. With the introduction of Table toolbar, users see a menu that is always in focus when working on a table. The Table toolbar will automatically adjust by expanding or compressing based on the section layout used. When compressed, the table options move into the overflow (...) button. The new table toolbar will be available in SharePoint and Viva Amplify. This message is associated with Microsoft 365 Roadmap ID 394278. [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We began rolling out mid-April 2025 and expect to complete by mid-May 2025. |
| 2025-04-02 | MC Last Updated | 03/18/2025 01:04:36 | 2025-04-01T22:08:35Z |
| 2025-04-02 | MC Summary | SharePoint Online introduces a new Table toolbar for table functionality, replacing Table Styles in the text web part. It includes features like merge, split, and add space. Available in SharePoint and Viva Amplify, rollout starts late February 2025 and ends late March 2025. No admin action required. | SharePoint Online introduces a new Table toolbar for enhanced table functionality, including merge, split, and layout adjustments. Available in SharePoint and Viva Amplify, the rollout began mid-April 2025 and will complete by mid-May 2025. No admin action is required; notify users and update documentation. |
Last updated 3 weeks ago
