check before: 2025-04-15
Product:
SharePoint, Teams
Platform:
Mac, Online, Windows Desktop, World tenant
Status:
Scheduled
Change type:
New feature, User impact
Links:
Details:
Summary:
Microsoft Teams will rename the "Files" tab to the "Shared" tab in channels, combining shared post content and document library files. This change, starting mid-April 2025 for targeted release and mid-May 2025 for general availability, requires no admin action. Existing functionality remains, with new keyword search coming soon.
Details:
Coming soon for Microsoft Teams: In channels, we will rename the Files tab as the Shared tab to enable users to view content shared in posts and content in the document library in one place. Note: The Shared tab in chats will not be affected by this change.
This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 470597.
[When this will happen:]
Targeted Release: We will begin rolling out mid-April 2025 and expect to complete by late April 2025.
General Availability (Worldwide): We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025.
Change Category:
XXXXXXX ... free basic plan only
Scope:
XXXXXXX ... free basic plan only
Release Phase:
Created:
2025-03-07
updated:
2025-03-07
Task Type
XXXXXXX ... free basic plan only
Docu to Check
XXXXXXX ... free basic plan only
MS How does it affect me
XXXXXXX ... free basic plan only
MS Preperations
XXXXXXX ... free basic plan only
MS Urgency
XXXXXXX ... free basic plan only
MS workload name
XXXXXXX ... free basic plan only
linked item details
XXXXXXX ... free basic plan only
Pictures
XXXXXXX ... free basic plan only
summary for non-techies**
XXXXXXX ... free basic plan only
Direct effects for Operations**
User Confusion
Users may be confused by the renaming of the 'Files' tab to 'Shared', leading to potential miscommunication and inefficiencies in locating documents and shared content.
- roles: End Users, Team Leaders
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Training and Documentation Needs
The change may necessitate updates to training materials and documentation, which if not prepared in advance, could lead to users being unaware of new functionalities and features.
- roles: IT Support, Training Coordinators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Increased Support Requests
Without prior notification and preparation, the change could lead to an increase in support requests from users struggling to adapt to the new interface and functionalities.
- roles: Help Desk Staff, IT Support
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Configutation Options**
XXXXXXX ... paid membership only
Opportunities**
Enhanced User Experience with Unified Content Access
The renaming of the 'Files' tab to 'Shared' and the consolidation of shared posts and document library files in one location will significantly improve user experience. This change allows users to easily find both shared content and files without navigating multiple tabs, thus enhancing productivity and collaboration.
- next-steps: Conduct user training sessions to familiarize employees with the new 'Shared' tab functionalities. Update internal documentation to reflect the changes and ensure that users are aware of the new keyword search feature once available.
- roles: Team Leaders, Project Managers, Collaboration Specialists
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Improved Search Functionality for Faster Access to Resources
The upcoming keyword search feature for the 'In posts' view of the Shared tab will enable users to quickly locate files and links shared in channel conversations. This will streamline workflows and reduce time spent searching for documents, enhancing overall efficiency.
- next-steps: Prepare to integrate the new search functionality into existing workflows. Gather feedback from users post-implementation to identify any further improvements needed for the search experience.
- roles: Knowledge Workers, Support Teams, IT Administrators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Streamlined Communication and Documentation Practices
By having all shared content in one tab, teams can maintain better documentation practices and communication flows. This can lead to reduced confusion and a more organized approach to project management, as all relevant files and links are easily accessible in one location.
- next-steps: Encourage teams to adopt best practices for sharing content in channels to leverage the new 'Shared' tab effectively. Consider creating a guide or best practices document to help teams transition smoothly.
- roles: Team Managers, Project Coordinators, Training and Development Teams
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597
Potentional Risks**
XXXXXXX ... paid membership only
IT Security**
XXXXXXX ... paid membership only
explanation for non-techies**
XXXXXXX ... free basic plan only
** AI generated content. This information must be reviewed before use.
a free basic plan is required to see more details. Sign up here
A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.
Last updated 5 days ago
