MC1025217 – (Updated) Microsoft Teams: In channels, the “Shared” tab (formerly the “Files” tab) will have new capabilities

Product:

SharePoint, Teams

Platform:

Mac, Online, Windows Desktop, World tenant

Status:

In development

Change type:

New feature, Updated message, User impact

Links:

470597

Details:

Summary:
The "Files" tab in Microsoft Teams channels will be renamed to "Shared" tab, combining content from posts and the document library. This change will roll out in August 2025 for targeted release and by mid-September 2025 for general availability. No admin action is required, but user notification is recommended.

Details:
Updated June 11, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: In channels, we will rename the Files tab as the Shared tab to enable users to view content shared in posts and content in the document library in one place. Note: The Shared tab in chats will not be affected by this change.
This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 470597.
[When this will happen:]
Targeted Release: We will begin rolling out early August 2025 and expect to complete by mid-August 2025.
General Availability (Worldwide): We will begin rolling out late August 2025 and expect to complete by mid-September 2025.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability, Targeted Release

Created:
2025-03-07

updated:
2025-07-18

Task Type

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS How does it affect me

XXXXXXX ... free basic plan only

MS Preperations

XXXXXXX ... free basic plan only

MS Urgency

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

linked item details

XXXXXXX ... free basic plan only

Pictures

XXXXXXX ... free basic plan only

summary for non-techies**

Microsoft Teams is renaming the "Files" tab to the "Shared" tab, consolidating shared content and documents into one organized space within channels, allowing users to view and manage all related content in one place, with the update rolling out automatically in August and September 2025.

Direct effects for Operations**

User Confusion
Users may be confused by the renaming of the 'Files' tab to 'Shared', leading to potential miscommunication and inefficiencies in locating documents.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Training and Documentation Gaps
Existing training materials and documentation may become outdated, requiring immediate updates to avoid user frustration and errors in file management.
   - roles: IT Support, Training Coordinators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Increased Support Tickets
The change may lead to an increase in support tickets as users adapt to the new interface and functionalities, impacting IT resources.
   - roles: IT Support, Help Desk Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Configutation Options**

XXXXXXX ... paid membership only

Opportunities**

Enhanced User Experience with Centralized Content Access
The new 'Shared' tab will streamline access to both documents and links shared in conversations, significantly improving user experience by reducing the time spent searching for content across different tabs. This centralization allows users to easily find relevant files and links in one location, enhancing productivity.
   - next-steps: Conduct user training sessions to familiarize staff with the new features of the 'Shared' tab and update internal documentation to reflect the changes.
   - roles: Project Managers, Team Leaders, End Users
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Improved Collaboration and Communication
With the integration of posts and document library content, teams can collaborate more effectively as they can view all shared resources in context with conversations. This change encourages more interactive discussions around shared files and links, fostering a collaborative culture.
   - next-steps: Organize workshops to demonstrate how to leverage the new 'Shared' tab for collaborative projects and encourage feedback on its usage.
   - roles: Collaborative Teams, Content Creators, Marketing Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Optimization of IT Administrative Tasks
The shift to the 'Shared' tab requires no additional administrative action, allowing IT teams to allocate resources towards other strategic initiatives. This reduction in administrative overhead can lead to improved IT efficiency and focus on more impactful projects.
   - next-steps: Review and adjust IT resource allocation to focus on strategic initiatives post-rollout, and monitor user feedback for any support needs that arise from the change.
   - roles: IT Administrators, Operations Managers, Support Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Potentional Risks**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only