check before: 2025-03-15
Product:
Microsoft 365 Apps, Microsoft Viva, Microsoft Viva Engage, Teams
Platform:
Android, iOS, Mac, Online, Teams And Surface Devices, Web, Windows Desktop, World tenant
Status:
In development
Change type:
Feature update, User impact
Links:
Details:
Summary:
Microsoft Viva Engage will soon have modernized user settings, rolling out from mid-March to late April 2025. The update will retain key functionalities from Microsoft Yammer, offering a more intuitive interface. Some settings will be managed through Microsoft 365 account settings. No admin action is required.
Details:
Coming soon for Microsoft Viva Engage: Enhanced and updated user settings.
This message is associated with Microsoft 365 Roadmap ID 472019.
This message applies to Viva Engage for Windows desktop, Viva Engage for Mac desktop, Viva Engage on the web, Viva Engage for iOS/Android, and Viva Engage in all Microsoft Teams platforms.
This message does not apply to external networks and their members.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-March 2025 and expect to complete by late April 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-03-07
updated:
2025-03-07
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Interface Changes
The modernized user settings may confuse users who are accustomed to the previous interface, leading to potential frustration and decreased productivity during the transition period.
- roles: End Users, Support Staff
- references: https://support.microsoft.com/office/change-my-viva-engage-profile-and-settings-web-and-desktop-ab813bce-5312-4688-94ee-70018545cd3c, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=472019
Notification Settings Changes
Retirement of certain notification settings may lead to users missing important updates or changes, impacting their engagement and responsiveness within the platform.
- roles: End Users, Community Managers
- references: https://support.microsoft.com/office/manage-viva-engage-notifications-93e530e0-189f-4768-8f28-7683d48cc996, https://prod.support.services.microsoft.com/office/manage-viva-engage-desktop-notifications-bf60a88f-23cc-4ee3-b81d-5637b073d1de
Password Management
Users may be unaware that password management has shifted to Microsoft 365 account settings, leading to confusion and potential security risks if users attempt to change passwords within Viva Engage.
- roles: End Users, IT Security Staff
- references: https://support.microsoft.com/office/change-my-viva-engage-profile-and-settings-web-and-desktop-ab813bce-5312-4688-94ee-70018545cd3c, https://support.microsoft.com/office/accessibility-in-viva-engage-9ebafb82-e3c5-4201-bfff-ef3a0a71f61b
Configutation Options**
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Opportunities**
Improved User Experience through Intuitive Settings
The modernized user settings in Microsoft Viva Engage will offer a more intuitive interface, allowing users to easily navigate and customize their experience. This can lead to increased user satisfaction and productivity as users can quickly find and adjust their settings to suit their preferences.
- next-steps: Communicate the upcoming changes to users and provide training materials or sessions to familiarize them with the new interface. Collect feedback post-rollout to assess user satisfaction and areas for further improvement.
- roles: HR Managers, Team Leaders, End Users
- references: https://support.microsoft.com/office/change-my-viva-engage-profile-and-settings-web-and-desktop-ab813bce-5312-4688-94ee-70018545cd3c, https://support.microsoft.com/office/manage-viva-engage-notifications-93e530e0-189f-4768-8f28-7683d48cc996
" target="_blank" rel="nofollow noopener noreferrer">https://support.microsoft.com/office/manage-viva-engage-notifications-93e530e0-189f-4768-8f28-7683d48cc996
Centralized Management of User Preferences
With the transition to managing settings through Microsoft 365 account settings, there will be a centralized approach to user preferences. This can streamline IT operations as it reduces the number of platforms where settings are managed, leading to easier maintenance and support.
- next-steps: Review current IT policies and documentation to align with the new centralized management approach. Train IT staff on the updated processes for managing user settings in Microsoft 365.
- roles: IT Administrators, Compliance Officers
- references: https://support.microsoft.com/office/manage-viva-engage-desktop-notifications-bf60a88f-23cc-4ee3-b81d-5637b073d1de, https://support.microsoft.com/office/accessibility-in-viva-engage-9ebafb82-e3c5-4201-bfff-ef3a0a71f61b
Enhanced Notification Management
The new settings will allow users to customize their notification preferences more effectively. This can reduce notification fatigue and improve user engagement with relevant content, leading to better communication within teams.
- next-steps: Encourage users to explore and set their notification preferences after the rollout. Monitor engagement metrics to determine the impact of these changes on user interaction within the platform.
- roles: Project Managers, Team Members, Communications Specialists
- references: https://support.microsoft.com/office/manage-viva-engage-notifications-93e530e0-189f-4768-8f28-7683d48cc996, https://support.microsoft.com/office/manage-email-with-viva-engage-digests-6c309167-02b2-4f32-9374-9117ef95d186
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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