MC1024405 – (Updated) Microsoft PowerPoint: Stay on-brand when creating a presentation with Microsoft 365 Copilot

SharePoint Logo

check before: 2025-03-31

Product:

Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, Microsoft Graph, SharePoint

Platform:

Developer, Mac, Online, Web, Windows Desktop, World tenant

Status:

Rolling out

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

475064
475055

Details:

Summary:
Microsoft PowerPoint will soon allow users to create presentations with Microsoft 365 Copilot using their organization's brand images via an organizational asset library (OAL) in SharePoint or a Templafy library. Rollout starts in early June 2025 and completes by late July 2025. Admins need to configure these libraries for users.

Details:
Updated June 27, 2025: We have updated the content and rollout timeline below. Thank you for your patience.
Coming soon for Microsoft PowerPoint: Users will be able to create presentations with Microsoft 365 Copilot in PowerPoint with your organization's brand images in two ways:
With an organizational asset library (OAL) in Microsoft SharePoint
With a Templafy library (a third-party solution)
NOTE: You can choose either option, both options, or neither option. The current image default option in PowerPoint is Microsoft 365 images. If you take no action, your users will continue to have access to these Microsoft 365 images.
This message is associated with Microsoft 365 Roadmap ID 475055 and Microsoft 365 Roadmap ID 475064.
A Microsoft 365 Copilot license is required to use this feature.
This message applies to PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint for the web.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early June 2025 (previously March) and expect to complete by early July 2025 (previously late June).

Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability

Created:
2025-03-06

updated:
2025-06-28

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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summary for non-techies**

Microsoft PowerPoint is introducing a feature that allows users to create presentations using their organization's brand images via Microsoft 365 Copilot, utilizing images stored in an Organizational Asset Library in SharePoint or through Templafy, with admins needing to connect these libraries to Copilot.

Direct effects for Operations**

Inconsistent Branding
Without proper configuration of the OAL or Templafy library, users may create presentations using default Microsoft 365 images, leading to inconsistent branding.
   - roles: Marketing Team, Content Creators
   - references: https://learn.microsoft.com/en-us/sharepoint/organization-assets-library, https://support.microsoft.com/topic/keep-your-presentation-on-brand-with-copilot-046c23d5-012e-49e0-8579-fe49302959fc

User Confusion
Users may be confused about which images to use if the OAL is not connected, resulting in a poor user experience and potential frustration.
   - roles: End Users, Training Coordinators
   - references: https://learn.microsoft.com/en-us/sharepoint/connect-organizational-asset-libraries-to-copilot, https://support.templafy.com/hc/articles/24656260075549-How-to-enable-Microsoft-Graph-Connector-for-Templafy-Image-Library

Reduced Productivity
If users are unable to access branded images, they may spend more time searching for appropriate images or creating presentations that do not meet brand standards, leading to decreased productivity.
   - roles: Project Managers, Designers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=475055, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=475064

Configutation Options**

XXXXXXX ... paid membership only

Opportunities**

Enhanced Brand Consistency
Integrating an Organizational Asset Library (OAL) allows users to access company-specific images, ensuring presentations are consistently on-brand. This improves user experience by providing easily accessible assets tailored to the organization's identity.
   - next-steps: 1. Create an OAL in SharePoint with robust metadata for images. 2. Connect the OAL to Microsoft 365 Copilot using PowerShell. 3. Train users on how to access and utilize the OAL effectively.
   - roles: Marketing Team, Design Team, Sales Team
   - references: https://learn.microsoft.com/en-us/sharepoint/organization-assets-library, https://support.microsoft.com/topic/keep-your-presentation-on-brand-with-copilot-046c23d5-012e-49e0-8579-fe49302959fc

Improved User Productivity
By utilizing Microsoft 365 Copilot, users can generate presentation outlines and content more efficiently, reducing the time spent on creating presentations. This allows employees to focus on higher-value tasks.
   - next-steps: 1. Provide training sessions on using Copilot effectively. 2. Monitor user feedback and adapt training materials as necessary. 3. Set up a feedback loop to continually improve the Copilot experience based on user input.
   - roles: All Employees, Team Leaders, Project Managers
   - references: https://support.microsoft.com/topic/keep-your-presentation-on-brand-with-copilot-046c23d5-012e-49e0-8579-fe49302959fc

Streamlined IT Management
Connecting the OAL and Templafy libraries simplifies the management of brand assets, allowing for easier updates and maintenance of image libraries. This reduces the administrative burden on IT staff.
   - next-steps: 1. Develop a standard operating procedure for maintaining the OAL and Templafy libraries. 2. Schedule regular audits of the asset libraries to ensure they are up-to-date. 3. Train IT staff on the management tools and processes for both libraries.
   - roles: IT Administrators, Content Managers, Compliance Officers
   - references: https://learn.microsoft.com/en-us/sharepoint/connect-organizational-asset-libraries-to-copilot, https://support.templafy.com/hc/articles/24656260075549-How-to-enable-Microsoft-Graph-Connector-for-Templafy-Image-Library

Potentional Risks**

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IT Security**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2025-06-28MC SummaryMicrosoft 365 Copilot in PowerPoint will allow users to create presentations with their organization's brand images using either an organizational asset library (OAL) in SharePoint or a Templafy library. The rollout will begin in early June 2025 and complete by late June 2025. Admins need to configure these options for users.Microsoft PowerPoint will soon allow users to create presentations with Microsoft 365 Copilot using their organization's brand images via an organizational asset library (OAL) in SharePoint or a Templafy library. Rollout starts in early June 2025 and completes by late July 2025. Admins need to configure these libraries for users.
2025-06-28MC Last Updated04/10/2025 22:51:562025-06-27T18:06:02Z
2025-06-28MC MessagesUpdated April 10, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft PowerPoint: Users will be able to create presentations with Microsoft 365 Copilot in PowerPoint with your organization's brand images in two ways:
With an organizational asset library (OAL) in Microsoft SharePoint
With a Templafy library (a third-party solution)
NOTE: You can choose either option, both options, or neither option. The current image default option in PowerPoint is Microsoft 365 images. If you take no action, your users will continue to have access to these Microsoft 365 images.
This message is associated with Microsoft 365 Roadmap ID 475055 and Microsoft 365 Roadmap ID 475064.
A Microsoft 365 Copilot license is required to use this feature.
This message applies to PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint for the web.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early June 2025 (previously March) and expect to complete by late June 2025 (previously early April).
Updated June 27, 2025: We have updated the content and rollout timeline below. Thank you for your patience.
Coming soon for Microsoft PowerPoint: Users will be able to create presentations with Microsoft 365 Copilot in PowerPoint with your organization's brand images in two ways:
With an organizational asset library (OAL) in Microsoft SharePoint
With a Templafy library (a third-party solution)
NOTE: You can choose either option, both options, or neither option. The current image default option in PowerPoint is Microsoft 365 images. If you take no action, your users will continue to have access to these Microsoft 365 images.
This message is associated with Microsoft 365 Roadmap ID 475055 and Microsoft 365 Roadmap ID 475064.
A Microsoft 365 Copilot license is required to use this feature.
This message applies to PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint for the web.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early June 2025 (previously March) and expect to complete by early July 2025 (previously late June).
2025-06-28MC End Time08/11/2025 09:00:002025-09-08T09:00:00Z
2025-06-28MC PlatformsDesktop, Mac, WebWeb, Mac
2025-06-28MC How AffectConnecting your OAL to Microsoft 365 Copilot in PowerPoint:
After this rollout: As an admin, after you connect your OAL, hosted on SharePoint, to Microsoft 365 and Microsoft 365 Copilot, your users will be able to create presentations with your organization's images. Users will have a toggle to use branded images from your OAL and/or Microsoft 365 images.
To use your OAL with Microsoft 365 Copilot, you will need to:
Create an organization assets library for your company's brand assets
Run a Microsoft PowerShell command to connect your image OAL to Copilot.
Make sure the images in your asset library have robust metadata (keywords, title, and alt-text) so they are searchable
Connecting Templafy to Microsoft 365 Copilot in PowerPoint:
After this rollout: As an admin, after you connect your asset library hosted by Templafy to Microsoft 365 and Microsoft 365 Copilot, your users will be able to create presentations with your organization's images.
Users will have a toggle to use branded images from your organization's library in Templafy and/or Microsoft 365 images.
To use your brand images with Microsoft 365 Copilot, you will need to:
Have a Templafy account for your company's brand assets
Enable Microsoft Graph Connector to establish the Copilot connection in your company's Templafy account setting. Learn more: How to enable Microsoft Graph Connector for Templafy Image Library - Templafy Help center
Make sure the images in your asset library have robust metadata (keywords, title, and alt-text) so they are searchable
To use brand images in PowerPoint, users can select the Copilot icon in the top left of any slide and choose Create a new presentation:

On the next screen, users enter a prompt to ask Copilot to build the slide outline. After Copilot responds, users can scroll down to Image settings: Only use images from my organization and turn on the toggle to access the images from the OAL or Templafy. The message next to the toggle says, "Images from your organization will be used when turned on. When off, images from both Microsoft 365 and your organization will be used":

The new features will be available by default for admins to configure for their users. With this rollout, Copilot will first use images from your organization library before using Microsoft 365 images as backup. Users have the option to use only on-brand images by turning on the image settings. However, if you do not wish for Copilot to use any Microsoft 365 images when creating a presentation, send an email to pptentimg_admin@microsoft.com. NOTE: Disabling all Microsoft 365 images will severely impact the Copilot output for creating presentations. We recommend considering this option only if you have more than 1,000 images with robust metadata in your image library.
Connecting your OAL to Microsoft 365 Copilot in PowerPoint:
After this rollout: As an admin, after you connect your OAL, hosted on SharePoint, to Microsoft 365 and Microsoft 365 Copilot, your users will be able to create presentations with your organization's images. Users will have the option to use branded images from your OAL and/or Microsoft 365 images.
To use your OAL with Microsoft 365 Copilot, you will need to:
Create an organization assets library for your company's brand assets
Run a Microsoft PowerShell command to connect your image OAL to Copilot.
Make sure the images in your asset library have robust metadata (keywords, title, and alt-text) so they are searchable
Connecting Templafy to Microsoft 365 Copilot in PowerPoint:
After this rollout: As an admin, after you connect your asset library hosted by Templafy to Microsoft 365 and Microsoft 365 Copilot, your users will be able to create presentations with your organization's images.
Users will have the option to use branded images from your organization's library in Templafy and/or Microsoft 365 images.
To use your brand images with Microsoft 365 Copilot, you will need to:
Have a Templafy account for your company's brand assets
Enable Microsoft Graph Connector to establish the Copilot connection in your company's Templafy account setting. Learn more: How to enable Microsoft Graph Connector for Templafy Image Library - Templafy Help center
Make sure the images in your asset library have robust metadata (keywords, title, and alt-text) so they are searchable
To use brand images in PowerPoint, users can select the Copilot icon in the top left of any slide and choose Create a new presentation:

On the next screen, users enter a prompt to ask Copilot to build the slide outline. After Copilot responds, users can scroll down to the Image settings. Users can pick if they want Copilot to use branded images from their organization's library and/or Microsoft 365 images".


The new features will be available by default for admins to configure for their users. With this rollout, Copilot will first use images from your organization library before using Microsoft 365 images as backup. Users have the option to use only on-brand images by turning on the image settings. However, if you do not wish for Copilot to use any Microsoft 365 images when creating a presentation, send an email to pptentimg_admin@microsoft.com. NOTE: Disabling all Microsoft 365 images will severely impact the Copilot output for creating presentations. We recommend considering this option only if you have more than 1,000 images with robust metadata in your image library.
2025-04-11MC MessageTagNamesFeature update, User impact, Admin impactUpdated message, Feature update, User impact, Admin impact
2025-04-11MC SummaryMicrosoft 365 Copilot in PowerPoint will allow users to create presentations with their organization's brand images using either an organizational asset library (OAL) in SharePoint or a Templafy library. The rollout will begin in late March 2025 and complete by early April 2025. Admins need to configure these options for users.Microsoft 365 Copilot in PowerPoint will allow users to create presentations with their organization's brand images using either an organizational asset library (OAL) in SharePoint or a Templafy library. The rollout will begin in early June 2025 and complete by late June 2025. Admins need to configure these options for users.
2025-04-11MC Last Updated03/06/2025 00:59:072025-04-10T22:51:56Z
2025-04-11MC MessagesComing soon for Microsoft PowerPoint: Users will be able to create presentations with Microsoft 365 Copilot in PowerPoint with your organization's brand images in two ways:
With an organizational asset library (OAL) in Microsoft SharePoint
With a Templafy library (a third-party solution)
NOTE: You can choose either option, both options, or neither option. The current image default option in PowerPoint is Microsoft 365 images. If you take no action, your users will continue to have access to these Microsoft 365 images.
This message is associated with Microsoft 365 Roadmap ID 475055 and Microsoft 365 Roadmap ID 475064.
A Microsoft 365 Copilot license is required to use this feature.
This message applies to PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint for the web.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late March 2025 and expect to complete by early April 2025.
Updated April 10, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft PowerPoint: Users will be able to create presentations with Microsoft 365 Copilot in PowerPoint with your organization's brand images in two ways:
With an organizational asset library (OAL) in Microsoft SharePoint
With a Templafy library (a third-party solution)
NOTE: You can choose either option, both options, or neither option. The current image default option in PowerPoint is Microsoft 365 images. If you take no action, your users will continue to have access to these Microsoft 365 images.
This message is associated with Microsoft 365 Roadmap ID 475055 and Microsoft 365 Roadmap ID 475064.
A Microsoft 365 Copilot license is required to use this feature.
This message applies to PowerPoint for Windows desktop, PowerPoint for Mac desktop, and PowerPoint for the web.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early June 2025 (previously March) and expect to complete by late June 2025 (previously early April).
2025-04-11MC TitleMicrosoft PowerPoint: Stay on-brand when creating a presentation with Microsoft 365 Copilot(Updated) Microsoft PowerPoint: Stay on-brand when creating a presentation with Microsoft 365 Copilot
2025-04-11MC End Time06/30/2025 09:00:002025-08-11T09:00:00Z

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