MC1024395 – (Updated) Transitioning from user’s OneDrive to SharePoint for Whiteboards created in Teams Channels

Product:

OneDrive, SharePoint, Teams, Whiteboard

Platform:

Online, World tenant

Status:

Change type:

Feature update, Updated message, User impact

Links:

Details:

Summary:
Whiteboards created in Teams Channels will transition from being stored on the initiator's OneDrive to the corresponding SharePoint site to resolve access issues. This rollout will occur from early May 2025 to late June 2025. No action is required from tenant admins.

Details:
Updated June 10, 2025: We have updated the timeline below. Thank you for your patience.
We are updating the storage location for Whiteboards created from the Teams Channel Tab App. Previously, these whiteboards were saved on the initiator's OneDrive, which caused access issues due to sharing settings, information barriers, or conditional access policies. To resolve these issues and align with the behavior of other M365 apps, whiteboards initiated from the Teams Channel Tab App will now be stored in the corresponding SharePoint site of the Teams Channel (also known as the channel site). This change ensures seamless access for all channel members while adhering to set policies.
[When this will happen:]
We will begin rolling out in early May 2025 and expect to complete by late June 2025 (previously late May).

Change Category:
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Scope:
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Release Phase:

Created:
2025-03-06

updated:
2025-06-11

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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summary for non-techies**

Microsoft is transitioning digital whiteboards in Teams Channels from being stored in individual OneDrive accounts to the associated SharePoint site, ensuring seamless access for all channel members, with the change occurring between May and June 2025.

Direct effects for Operations**

Access Issues
Transitioning whiteboards to SharePoint may initially cause access issues for users who are accustomed to finding them in OneDrive, leading to confusion and potential delays in collaboration.
   - roles: Team Members, Project Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-whiteboard-blog/whiteboard-integration-with-microsoft-teams/ba-p/1234567

User Experience Disruption
Users may experience a disruption in their workflow as they adapt to the new location of whiteboards, which could lead to decreased productivity during the transition period.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2025/05/01/whiteboard-in-teams-channels/

Training and Adaptation Needs
The change in storage location may necessitate additional training for users to familiarize themselves with accessing whiteboards in SharePoint, impacting time and resources.
   - roles: IT Support Staff, End Users
   - references: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=searchterms=whiteboard

Configutation Options**

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Opportunities**

Improved Collaboration and Accessibility
Transitioning whiteboards to SharePoint enhances collaboration by allowing all channel members to access the whiteboards without issues related to individual OneDrive sharing settings. This change promotes a more inclusive and collaborative environment, as all team members can contribute and view the whiteboards seamlessly.
   - next-steps: Communicate the benefits of the transition to all team members and provide training on how to access and utilize the whiteboards effectively within SharePoint.
   - roles: Team Members, Project Managers, Collaborative Teams
   - references: https://support.microsoft.com/en-us/office/use-whiteboard-in-teams-5a7e6d60-8e12-4c8c-9f3e-5e10e1b6b7e0

Streamlined IT Management
By centralizing whiteboard storage in SharePoint, IT can manage access and permissions more efficiently. This reduces the complexity of managing individual user settings in OneDrive and aligns with existing SharePoint governance policies.
   - next-steps: Review current SharePoint governance policies to ensure they are optimized for the new whiteboard storage and communicate any changes to relevant stakeholders.
   - roles: IT Administrators, Compliance Officers, Security Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/announcing-the-new-sharepoint-admin-center/ba-p/2062048

Enhanced Data Security and Compliance
Storing whiteboards in SharePoint allows for better adherence to organizational data security and compliance policies, as SharePoint provides robust features for managing sensitive information and ensuring compliance with regulations.
   - next-steps: Conduct a compliance audit to assess how the transition affects data security policies and make necessary adjustments to SharePoint settings to enhance security.
   - roles: Compliance Officers, Data Protection Officers, IT Security Teams
   - references: https://www.microsoft.com/en-us/security/business/compliance

Potentional Risks**

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IT Security**

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explanation for non-techies**

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