check before: 2025-02-01
Product:
Microsoft 365 Apps, OneNote, Windows
Platform:
Online, Windows Desktop, World tenant
Status:
Rolling out
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft is introducing a new "OneNote (Desktop) - Protected" virtual printer for OneNote Windows desktop app users, compatible with Windows Protected Printing (WPP). This will roll out from late February to early April 2025. Admins must configure specific group policies to ensure successful installation. Existing workflows will remain unchanged.
Details:
Updated March 17, 2025: We have updated the content. Thank you for your patience.
Coming soon for Microsoft OneNote: The new OneNote (Desktop) - Protected virtual printer will roll out to all OneNote Windows desktop app users on x86 (32-bit) and x64 (64-bit) devices. We will automatically install the protected printer on all eligible devices (starting with Current Channel) with OneNote Windows app versions 2410 and later and devices running Windows 11 versions 26100 or higher. As a tenant admin, to ensure the successful installation of this printer on your organization's devices, you must configure specific group policies.
This message is associated with Microsoft 365 Roadmap ID 402540.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late February 2025 and expect to complete by early April 2025.
Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability
Created:
2025-03-01
updated:
2025-03-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Installation Issues
If the group policies are not configured properly, the new virtual printer may not install successfully, leading to disruptions in printing workflows for users.
- roles: IT Admin, End User
- references: https://learn.microsoft.com/windows/msix/group-policy-msix, https://support.microsoft.com/windows/modern-print-platform-4f59fa38-3419-41c7-a6a7-8ca4e21f70bc
Loss of Existing Printer Functionality
The existing OneNote (Desktop) printer will be uninstalled automatically when WPP is enabled, which may confuse users who are accustomed to the old printer.
- roles: End User, IT Support
- references: https://support.microsoft.com/office/print-documents-and-files-to-onenote-3b6048a9-cd98-46b8-a121-87dfe861e977, https://techcommunity.microsoft.com/blog/microsoft-security-blog/a-new-modern-and-secure-print-experience-from-windows/4002645
User Experience Disruption
Users may experience a disruption in their workflow if they are not informed about the change, leading to potential frustration and decreased productivity.
- roles: End User, Team Leader
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=402540, https://learn.microsoft.com/windows-hardware/drivers/devapps/print-support-app-design-guide
Configutation Options**
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Opportunities**
Enhanced User Experience with Secure Printing
The introduction of the OneNote (Desktop) - Protected virtual printer enhances user experience by ensuring that printing to OneNote remains seamless and secure. Users can rely on a modern, IPP-compliant printer that integrates with Windows Protected Printing (WPP), minimizing disruptions in their workflow and enhancing data security during print operations.
- next-steps: Communicate the changes to users, emphasizing the benefits of secure printing and provide training or documentation on how to use the new printer effectively.
- roles: End Users, IT Support, Training Coordinators
- references: https://support.microsoft.com/office/print-documents-and-files-to-onenote-3b6048a9-cd98-46b8-a121-87dfe861e977, https://learn.microsoft.com/windows/hardware/drivers/devapps/print-support-app-design-guide
Streamlined IT Administration
The new printer simplifies IT management by requiring specific group policy configurations for installation. This allows IT admins to standardize printer setups across the organization and reduce the complexity of managing multiple printer drivers, thus improving operational efficiency.
- next-steps: Review current group policy settings to ensure compatibility with the new printer installation and update documentation to reflect the new requirements for IT staff.
- roles: IT Administrators, System Engineers, Compliance Officers
- references: https://learn.microsoft.com/windows/msix/group-policy-msix, https://support.microsoft.com/windows/modern-print-platform-4f59fa38-3419-41c7-a6a7-8ca4e21f70bc
Cost Efficiency through Reduced Support Tickets
By adopting the OneNote (Desktop) - Protected printer, organizations can potentially reduce the number of support tickets related to printing issues, as the new printer aims to resolve compatibility problems associated with non-IPP printers. This leads to lower operational costs in IT support.
- next-steps: Monitor support ticket trends post-implementation to evaluate the impact of the new printer on support needs and adjust resources accordingly.
- roles: IT Support Managers, Finance Officers, Operations Managers
- references: https://techcommunity.microsoft.com/blog/microsoft-security-blog/a-new-modern-and-secure-print-experience-from-windows/4002645, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=402540
Potentional Risks**
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IT Security**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-03-18 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration to determine the impact for your organization. You may want to notify your users about this change and update any relevant documentation.
As an admin, how can you ensure all eligible devices in your organization get the new printer installed without issues? The OneNote (Desktop) - Protected virtual printer will be installed by default (starting with Current Channel) in all OneNote Windows app versions 2410 and later running Windows 11 versions 26100 or higher. Please ensure that the group policy AllowTrustedApps is set to Enabled and the group policy BlockNonAdminUserInstall is set to Disabled. These settings are required to complete installation of the new virtual printer on your device. Learn more about other policy settings and registry keys that could prevent installation of this printer: How Group Policy works with packaged apps - MSIX | Microsoft Learn https://learn.microsoft.com/windows/msix/group-policy-msix https://learn.microsoft.com/windows-hardware/drivers/devapps/print-support-app-design-guide https://support.microsoft.com/office/print-documents-and-files-to-onenote-3b6048a9-cd98-46b8-a121-87dfe861e977 https://support.microsoft.com/windows/modern-print-platform-4f59fa38-3419-41c7-a6a7-8ca4e21f70bc https://techcommunity.microsoft.com/blog/microsoft-security-blog/a-new-modern-and-secure-print-experience-from-windows/4002645 https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=402540 | This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration to determine the impact for your organization. You may want to notify your users about this change and update any relevant documentation.
As an admin, how can you ensure all eligible devices in your organization get the new printer installed without issues? The OneNote (Desktop) - Protected virtual printer will be installed by default (starting with Current Channel) in all OneNote Windows app versions 2410 and later running Windows 11 versions 26100 or higher. Please ensure that the group policy AllowAllTrustedApps is set to Enabled and the group policy BlockNonAdminUserInstall is set to Disabled. These settings are required to complete installation of the new virtual printer on your device. Learn more about other policy settings and registry keys that could prevent installation of this printer: How Group Policy works with packaged apps - MSIX | Microsoft Learn https://learn.microsoft.com/windows/msix/group-policy-msix https://learn.microsoft.com/windows-hardware/drivers/devapps/print-support-app-design-guide https://support.microsoft.com/office/print-documents-and-files-to-onenote-3b6048a9-cd98-46b8-a121-87dfe861e977 https://support.microsoft.com/windows/modern-print-platform-4f59fa38-3419-41c7-a6a7-8ca4e21f70bc https://techcommunity.microsoft.com/blog/microsoft-security-blog/a-new-modern-and-secure-print-experience-from-windows/4002645 https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=402540 |
| 2025-03-18 | MC Summary | Microsoft OneNote Windows app will introduce a new "OneNote (Desktop) - Protected" virtual printer compatible with Windows Protected Printing (WPP). It will roll out from late February to early April 2025. Admins must configure group policies to ensure installation. Existing non-IPP printers will be uninstalled with WPP on. | Microsoft is introducing a new "OneNote (Desktop) - Protected" virtual printer for OneNote Windows desktop app users, compatible with Windows Protected Printing (WPP). This will roll out from late February to early April 2025. Admins must configure specific group policies to ensure successful installation. Existing workflows will remain unchanged. |
| 2025-03-18 | MC Last Updated | 02/28/2025 23:13:39 | 2025-03-17T20:44:43Z |
| 2025-03-18 | MC Messages | Coming soon for Microsoft OneNote: The new OneNote (Desktop) - Protected virtual printer will roll out to all OneNote Windows desktop app users on x86 (32-bit) and x64 (64-bit) devices. We will automatically install the protected printer on all eligible devices (starting with Current Channel) with OneNote Windows app versions 2410 and later and devices running Windows 11 versions 26100 or higher. As a tenant admin, to ensure the successful installation of this printer on your organization's devices, you must configure specific group policies.
This message is associated with Microsoft 365 Roadmap ID 402540. [When this will happen:] General Availability (Worldwide): We will begin rolling out late February 2025 and expect to complete by early April 2025. | Updated March 17, 2025: We have updated the content. Thank you for your patience.
Coming soon for Microsoft OneNote: The new OneNote (Desktop) - Protected virtual printer will roll out to all OneNote Windows desktop app users on x86 (32-bit) and x64 (64-bit) devices. We will automatically install the protected printer on all eligible devices (starting with Current Channel) with OneNote Windows app versions 2410 and later and devices running Windows 11 versions 26100 or higher. As a tenant admin, to ensure the successful installation of this printer on your organization's devices, you must configure specific group policies. This message is associated with Microsoft 365 Roadmap ID 402540. [When this will happen:] General Availability (Worldwide): We will begin rolling out late February 2025 and expect to complete by early April 2025. |
| 2025-03-18 | MC Title | Microsoft OneNote Windows app: New "OneNote (Desktop) - Protected" virtual printer | (Updated) Microsoft OneNote Windows app: New "OneNote (Desktop) - Protected" virtual printer |
| 2025-03-18 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
Last updated 6 days ago
