check before: 2025-03-01
Product:
Fabric, Power BI
Platform:
Online, World tenant
Status:
Change type:
User impact, Admin impact
Links:
Details:
Summary:
A combined limit of 1000 Fabric and Power BI items per workspace will be enforced starting late March 2025. Workspaces exceeding this limit by April 10, 2025, will have a 180-day grace period. Admins should assess and manage item counts, with guidance available in the Admin Monitoring workspace.
Details:
We're making some changes to the total number of items that can be created in a Fabric workspace. Currently, there are limits on the number of Power BI items allowed in a workspace, but no such limits for Fabric items. With this change, there will be a combined limit of 1000 Fabric and Power BI items per workspace. i.e. a workspace can have a total of 1000 Fabric and Power BI items. This would help ensure quality of service for users, by preventing capacity overload due to too many items in a Fabric workspace. For tenants where Fabric is not enabled, the existing limits of 1000 Power BI items per workspace will continue to apply.
[When this will happen:]
This change will start rolling out from late March 2025, and will finish on mid-April 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-03-01
updated:
2025-03-01
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Item Creation Limit
Users will be unable to create additional items once the limit of 1000 is reached, impacting workflow and productivity.
- roles: End Users, Data Analysts
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Grace Period Management
Workspaces exceeding the limit will have a 180-day grace period, requiring users to manage item deletion, which may disrupt ongoing projects.
- roles: End Users, Project Managers
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Admin Oversight Requirement
Admins must actively monitor item counts and manage workspaces, increasing their workload and potential for oversight errors.
- roles: Admins, IT Managers
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
User Experience Degradation
Users may experience frustration and delays in their work due to the inability to create new items, leading to decreased satisfaction.
- roles: End Users, Business Analysts
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Training and Documentation Needs
Increased need for training and documentation to help users and admins understand the new limits and management strategies.
- roles: Admins, End Users
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Configutation Options**
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Opportunities**
Item Management Optimization
Implement a systematic approach to monitor and manage the number of items in Fabric and Power BI workspaces. This can include automated reporting tools that alert admins when item counts approach the limit, facilitating proactive management and preventing workspace overload.
- next-steps: Develop a dashboard using Power BI to visualize item counts in real-time and set up alerts for admins when limits are nearing. Training sessions for admins on effective item management strategies can also be conducted.
- roles: IT Administrators, Data Analysts, Project Managers
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
User Training and Awareness
Provide training sessions for users on the new item limits and best practices for workspace management. This can enhance user experience by educating them on how to effectively utilize their workspace within the limits.
- next-steps: Create a training program and materials that explain the changes, item management strategies, and the importance of adhering to limits. Schedule regular training sessions leading up to the enforcement date.
- roles: End Users, Team Leaders, IT Support
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Streamlined Item Deletion Process
Develop a streamlined process for item deletion that allows users to easily identify and remove unnecessary items in their workspaces. This could include features that suggest items for deletion based on usage statistics.
- next-steps: Collaborate with the development team to explore potential features for item suggestion and deletion. Conduct user feedback sessions to refine the process before implementation.
- roles: IT Administrators, End Users, Product Managers
- references: https://learn.microsoft.com/fabric/admin/feature-usage-adoption#measures
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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