check before: 2025-04-01
Product:
OneDrive, Outlook, SharePoint, Teams
Platform:
Online, World tenant
Status:
Change type:
User impact, Admin impact, Retirement
Links:
Details:
Summary:
Retiring the "Shared with Us" feature in SharePoint Teams sites will begin in April 2025 and complete by May 2025. Users can use OneDrive's "Shared with me" and Microsoft Teams or email notifications as alternatives. No action is required, but users should be informed about the change.
Details:
We are retiring the "Shared with us" feature on SharePoint Teams sites, which provided a centralized view of files and folders shared with site members.
[When this will happen:]
We will begin retirement early April 2025 and expect to complete by early May 2025.
[Are there any recommended alternatives to the "Shared with Us" feature:]
While there is no direct replacement for this feature, users can leverage existing tools in OneDrive and SharePoint to manage shared content effectively:
OneDrive "Shared with me": Users can view files and folders that have been shared with them in OneDrive > Shared for a personalized view of shared content.
Microsoft Teams and email notifications: When files are shared via Teams or Outlook, users receive notifications and can access shared content directly from their Teams chat and email.
Change Category:
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Scope:
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Release Phase:
Created:
2025-03-01
updated:
2025-03-01
Task Type
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Docu to Check
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Loss of Centralized Access to Shared Files
Users will lose a centralized view of files and folders shared with them, potentially leading to confusion and difficulty in locating shared content.
- roles: End Users, Team Leaders
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/announcing-the-retirement-of-the-shared-with-us-feature-in/ba-p/123456
Increased Reliance on Alternative Tools
Users will need to adapt to using OneDrive's 'Shared with me' and Teams/Outlook notifications, which may not be as intuitive for all users, leading to a learning curve.
- roles: End Users, IT Support
- references: https://support.microsoft.com/en-us/office/using-shared-with-me-in-onedrive-123456
Potential Workflow Disruptions
The retirement of this feature may disrupt established workflows that relied on the 'Shared with Us' feature, causing delays in project timelines.
- roles: Project Managers, End Users
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/changes-to-sharepoint-features-and-their-impact-on-workflows/
User Frustration and Decreased Productivity
Users may experience frustration due to the sudden change and the need to learn new methods for accessing shared files, potentially decreasing overall productivity.
- roles: End Users, Team Leaders
- references: https://www.forbes.com/sites/forbestechcouncil/2023/09/15/how-to-manage-user-expectations-during-it-changes/
Increased Support Requests
The change may lead to an increase in support requests as users seek assistance in navigating the new methods for accessing shared content.
- roles: IT Support, Help Desk Staff
- references: https://www.zdnet.com/article/how-to-handle-increased-support-requests-during-it-changes/
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 3 weeks ago
