check before: 2025-04-29
Product:
Microsoft 365 suite, Microsoft Search
Platform:
Online, World tenant
Status:
Change type:
Admin impact, Retirement, Updated message
Links:
Details:
Summary:
The old Search usage reports in Microsoft 365 will be retired on April 30, 2025. Users should download necessary old reports by April 29, 2025, and familiarize themselves with the new reports, which cannot be reverted to the old format. Feedback on the new reports is welcomed.
Details:
Updated April 11, 2025: We have updated the rollout timeline below. Thank you for your patience.
Effective April 30, 2025 (previously April 1), the New usage insights toggle on the Insights tab of the Microsoft 365 Search and Intelligence admin portal will be retired, making old search usage reports inaccessible. The new usage reports have improved consistency and are more efficient to maintain.
Change Category:
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Scope:
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Release Phase:
Created:
2025-01-11
updated:
2025-04-12
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Microsoft is replacing the old search usage reports in Microsoft 365 with a new system by April 30, 2025, requiring users to download any needed old reports by April 29, 2025, as the new system will not support some previous metrics and will not allow reverting to the old version.
Direct effects for Operations**
Retirement of Old Search Usage Reports
Users will lose access to old search usage reports, which may lead to a lack of historical data for analysis and decision-making.
- roles: Data Analysts, IT Administrators
- references: https://learn.microsoft.com/microsoftsearch/usage-reports
Incompatibility with New Reports
The new reports have different metrics, which may confuse users accustomed to the old format, leading to potential misinterpretation of data.
- roles: Data Analysts, Business Managers
- references: https://learn.microsoft.com/microsoftsearch/usage-reports
Need for User Training on New Reports
Users will require training to understand the new reports, which may not be readily available, causing delays in effective usage.
- roles: End Users, IT Support Staff
- references: https://learn.microsoft.com/microsoftsearch/usage-reports
Data Loss Risk
If users do not download necessary old reports by the deadline, they risk losing important historical data, impacting future analyses.
- roles: Data Analysts, Compliance Officers
- references: https://learn.microsoft.com/microsoftsearch/usage-reports
Feedback Mechanism for New Reports
Without proper preparation, users may not know how to provide feedback on the new reports, leading to unaddressed issues and dissatisfaction.
- roles: End Users, Product Managers
- references: https://learn.microsoft.com/microsoftsearch/usage-reports
Configutation Options**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-04-12 | MC prepare | You will have access to view old reports until March 31, 2025. We encourage you to download any necessary old reports by this date for your records. Also, we invite you to explore our new search usage reports available in the Insights tab and provide your feedback using the feedback icon in the Search and Intelligence portal.
Learn more about the new search usage reports: Search Usage Reports | Microsoft Learn https://admin.microsoft.com/Adminportal/Home#/MicrosoftSearch/connectors https://learn.microsoft.com/microsoftsearch/usage-reports | You will have access to view old reports until April 29, 2025 (previously March 31). We encourage you to download any necessary old reports by this date for your records. Also, we invite you to explore our new search usage reports available in the Insights tab and provide your feedback using the feedback icon in the Search and Intelligence portal.
Learn more about the new search usage reports: Search Usage Reports | Microsoft Learn https://admin.microsoft.com/Adminportal/Home#/MicrosoftSearch/connectors https://learn.microsoft.com/microsoftsearch/usage-reports |
| 2025-04-12 | MC MessageTagNames | Admin impact, Retirement | Updated message, Admin impact, Retirement |
| 2025-04-12 | MC Summary | The old Search usage reports in Microsoft 365 will be retired on April 1, 2025. Users should download necessary old reports by March 31, 2025, and familiarize themselves with the new reports, which cannot be reverted to the old format. Feedback on the new reports is welcomed. | The old Search usage reports in Microsoft 365 will be retired on April 30, 2025. Users should download necessary old reports by April 29, 2025, and familiarize themselves with the new reports, which cannot be reverted to the old format. Feedback on the new reports is welcomed. |
| 2025-04-12 | MC Last Updated | 01/11/2025 01:24:24 | 2025-04-11T18:35:21Z |
| 2025-04-12 | MC Messages | Effective April 1, 2025, the New usage insights toggle on the Insights tab of the Microsoft 365 Search and Intelligence admin portal will be retired, making old search usage reports inaccessible. The new usage reports have improved consistency and are more efficient to maintain. | Updated April 11, 2025: We have updated the rollout timeline below. Thank you for your patience.
Effective April 30, 2025 (previously April 1), the New usage insights toggle on the Insights tab of the Microsoft 365 Search and Intelligence admin portal will be retired, making old search usage reports inaccessible. The new usage reports have improved consistency and are more efficient to maintain. |
| 2025-04-12 | MC Action Required By | 03/31/2025 09:00:00 | 2025-04-29T09:00:00Z |
| 2025-04-12 | MC Title | Microsoft Search: The old Search usage reports will retire | (Updated) Microsoft Search: The old Search usage reports will retire |
| 2025-04-12 | MC End Time | 05/30/2025 09:00:00 | 2025-06-09T09:00:00Z |
Last updated 2 weeks ago
