MC966633 – (Updated) Microsoft Teams: Meeting recap can be shared as a link

Product:

Teams

Platform:

Mac, Online, US Instances, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, Updated message, User impact

Links:

471430

Details:

Summary:
Meeting participants in Microsoft Teams will soon be able to share a link to the Meeting recap from the meeting thumbnail in chat and the Recap tab. This feature will roll out in February 2025 for most users and by June 2025 for GCC High users. No admin action is required.

Details:
Updated June 13, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon to Microsoft Teams: Meeting participants will be able to share a link to the Meeting recap from the meeting thumbnail in chat and the Recap tab, making it easier to reference and share Meeting recap insights with others. Meeting participants can share the meeting recap link with anyone in their organization. Users who don't have access to the recording or transcript must request access before they can access the Meeting recap.
This message is associated with Microsoft 365 Roadmap ID 471430.
This message applies to Teams for Windows desktop and Teams for Mac desktop.
[When this will happen:]
Targeted Release: We will begin rolling out early February 2025 and expect to complete by early February 2025.
General Availability (Worldwide, GCC): We will begin rolling out mid-February 2025 and expect to complete by late February 2025.
General Availability (GCC High): We will begin rolling out late March 2025 and expect to complete late June 2025 (previously late May).
Sharing a Meeting recap link from the meeting thumbnail:

Sharing a Meeting recap link from the Recap tab:

Shared Meeting recap link in chat:

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2024-12-27

updated:
2025-06-14

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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summary for non-techies**

Microsoft Teams is introducing a feature that allows participants to share a link to the Meeting recap from the meeting thumbnail in chat and the Recap tab, available by February 2025 for most users and by June 2025 for GCC High users, with automatic rollout on Windows and Mac desktop versions.

Direct effects for Operations**

Access Issues
Users without access to the recording or transcript must request access before they can view the Meeting recap, potentially leading to delays in information sharing.
   - roles: Team Members, Project Managers
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

User Confusion
Users may be confused about the new feature and how to share the recap link, leading to frustration and decreased productivity.
   - roles: End Users, IT Support Staff
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

Documentation Updates
Existing documentation may become outdated, leading to misinformation and improper use of the new feature until updated.
   - roles: Technical Writers, Training Coordinators
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

Configutation Options**

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Opportunities**

Enhanced Collaboration through Meeting Recaps
The ability to share meeting recaps via a link will streamline communication and enhance collaboration among teams. This feature allows users to quickly reference key insights from meetings, reducing the need for follow-up meetings or lengthy email threads.
   - next-steps: Educate users on how to effectively utilize the meeting recap link feature and encourage its use in daily operations. Consider creating internal guidelines on best practices for sharing recaps to maximize engagement.
   - roles: Project Managers, Team Leaders, Department Heads
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

Improved Information Accessibility
By allowing users to share meeting recaps, information becomes more accessible to team members who may have missed the meeting or need a refresher. This can enhance productivity as users can quickly catch up on discussions without having to attend every meeting.
   - next-steps: Implement a feedback mechanism to gather user experiences with the new feature, and adjust training materials based on common questions or issues encountered.
   - roles: HR Managers, Training Coordinators, IT Support
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

Streamlined Administrative Processes
The recap sharing feature can reduce administrative overhead by minimizing the need for manual meeting summaries or notes. This allows administrative staff to focus on more strategic tasks rather than clerical duties related to meeting documentation.
   - next-steps: Review current administrative workflows to identify areas where the recap feature can be integrated to reduce redundancy and improve efficiency. Train administrative staff on the new feature to ensure they leverage it effectively.
   - roles: Administrative Assistants, Operations Managers, IT Administrators
   - references: https://support.microsoft.com/office/meeting-recap-in-microsoft-teams-c2e3a0fe-504f-4b2c-bf85-504938f110ef, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=471430

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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