check before: 2025-01-15
Product:
Exchange, Microsoft 365 Apps, Microsoft 365 suite, Purview Communication Compliance, Purview Information Protection, Teams
Platform:
Online, US Instances, Web, World tenant
Status:
Launched
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Purview | Information Protection's OCR capabilities will be enhanced to scan embedded images in files for sensitive content in Exchange Online, with a rollout starting mid-January 2025 for Public Preview and mid-February 2025 for General Availability. This update is associated with Microsoft 365 Roadmap ID 323899.
Details:
Optical Character Recognition (OCR) scanning enables Microsoft Purview | Information Protection to scan images for sensitive information. With this rollout, we will enhance the OCR capabilities to scan for sensitive content in images embedded in other files (such as a .png image file in a Microsoft Word .docx file) with a limit of 20 embedded images scanned per file for Microsoft Exchange Online. Before this rollout, OCR was able to scan standalone images only.
This message is associated with Microsoft 365 Roadmap ID 323899.
[When this will happen:]
Public Preview: We will begin rolling out mid-January 2025 and expect to complete by late January 2025.
General Availability (Worldwide): We will begin rolling out mid-February 2025 and expect to complete by late February 2025.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-12-27
updated:
2024-12-27
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Increased Resource Usage
The enhanced OCR capabilities may lead to increased resource consumption on Exchange Online servers due to the additional processing required for scanning embedded images, potentially affecting performance during peak usage times.
- roles: IT Administrator, System Architect
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
Billing Implications
Existing customers using OCR will incur additional charges based on the usage of the new embedded image scanning feature, which may lead to unexpected costs if not monitored properly.
- roles: Finance Officer, IT Administrator
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
User Experience Variability
While no direct changes to user experience are expected, the potential for increased processing times for document scanning could lead to variability in performance, impacting user satisfaction.
- roles: End User, IT Support Specialist
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
Configutation Options**
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Opportunities**
Enhanced Data Protection
With the improved OCR capabilities, organizations can better protect sensitive information embedded in images across various file types. This enhancement allows for more comprehensive scanning of documents, reducing the risk of data breaches and ensuring compliance with data protection regulations.
- next-steps: Conduct a risk assessment to identify sensitive information that may be embedded in documents. Update data protection policies to incorporate the new OCR capabilities and train staff on identifying and handling sensitive information appropriately.
- roles: Compliance Officer, Data Protection Officer, IT Security Manager
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
Operational Efficiency in Compliance Monitoring
The ability to scan embedded images for sensitive content can streamline compliance monitoring processes. Organizations can automate the detection of sensitive information within documents, reducing manual review efforts and improving response times to potential compliance issues.
- next-steps: Integrate the new OCR capabilities into existing compliance monitoring workflows. Evaluate the effectiveness of the new scanning features and adjust compliance reporting processes accordingly.
- roles: Compliance Officer, IT Operations Manager, Risk Management Specialist
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
Cost-Effective Licensing Utilization
By utilizing the enhanced OCR capabilities, organizations can optimize their licensing costs by ensuring that they are only billed for necessary scanning activities. This can lead to more efficient use of resources and potentially lower costs associated with data protection measures.
- next-steps: Review current licensing agreements and usage patterns. Assess how the new OCR capabilities can be leveraged to reduce unnecessary costs and reallocate resources more effectively.
- roles: Finance Manager, IT Manager, Compliance Officer
- references: https://learn.microsoft.com/purview/ocr-learn-about?view=o365-worldwide&tabs=purview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=323899
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 months ago
