check before: 2024-10-01
Product:
Microsoft Viva, Microsoft Viva Engage
Platform:
Online, World tenant
Status:
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Viva Engage will introduce community settings for the Community Resources module and Files tab, with a rollout starting late October 2024 and completing by mid-November 2024. Community admins will gain control over the visibility of these features with new toggles. Default settings will have both features visible.
Details:
Coming soon in Microsoft Viva Engage Communities: Community settings for the Community Resources module and the Files tab.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late October 2024 and expect to complete by mid-November 2024.
Change Category:
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Scope:
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Release Phase:
Created:
2024-10-25
updated:
2024-10-25
Task Type
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MS How does it affect me
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MS Preperations
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MS Urgency
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summary for non-techies**
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Direct effects for Operations**
Visibility of Community Resources and Files Tab
If the new community settings are rolled out without preparation, users may be confused by the sudden visibility of the Community Resources module and Files tab, leading to potential misuse or underutilization of these features.
- roles: Community Admin, End User
- references: https://support.microsoft.com/topic/manage-a-community-in-viva-engage-3e75fbe9-1b3e-48b5-8e4b-af2716b7873a
User Experience Disruption
The introduction of new toggles without prior notification may disrupt user experience, as users may not be aware of the changes and could face difficulties in navigating the community settings, leading to frustration.
- roles: Community Admin, End User
- references: https://support.microsoft.com/topic/manage-a-community-in-viva-engage-3e75fbe9-1b3e-48b5-8e4b-af2716b7873a
Configutation Options**
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explanation for non-techies**
Microsoft Viva Engage is set to introduce new community settings that will allow community administrators to manage the visibility of the Community Resources module and the Files tab. This update is scheduled to roll out from late October 2024 and be completed by mid-November 2024.
Imagine you're organizing a large event, like a conference. You have various sections such as a main stage, breakout rooms, and an exhibition area. Now, let's say you have the option to decide which sections are open to attendees and which are not, based on the needs of your event. This flexibility allows you to tailor the experience for your attendees. Similarly, with the new update in Microsoft Viva Engage, community admins will have two new toggles in the settings that work like switches. These toggles will let them decide whether to show or hide the Community Resources module and the Files tab, just like deciding which sections of your event to open or close.
By default, both the Community Resources module and the Files tab will be visible to all community members, much like all sections of your event being open by default. However, if an admin decides that these features are not necessary for their community, they can simply turn off the toggles, hiding these features from view. This change doesn't affect any existing data, so it's like closing a section of your event without dismantling it—everything remains intact and can be reopened whenever needed.
Before this update, community admins didn't have the option to hide these features, much like not having the ability to close off certain sections of your event. The introduction of these toggles provides greater flexibility, allowing admins to customize the community experience based on what is most relevant to their members.
The rollout will happen automatically, so there's no need for admins to take any action beforehand. However, it might be a good idea to review your current community setup to see how these changes might impact your organization. You might also want to inform your users about this update and adjust any related documentation to reflect the new capabilities.
For more detailed guidance on managing a community in Viva Engage, Microsoft Support will provide updated resources closer to the rollout date.
** AI generated content. This information must be reviewed before use.
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