check before: 2025-01-20
Product:
Copilot, Purview Information Protection, Teams
Platform:
Mac, Online, US Instances, Windows Desktop, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
Microsoft Teams is introducing a new policy for voice and face enrollment, defaulting to 'On' for enhanced meeting features. Rollout begins early October 2024, with the policy enabled in January 2025. Admins have until mid-January 2025 to adjust settings. The csTeamsAIPolicy will replace csTeamsMeetingPolicy, offering separate EnrollFace and EnrollVoice settings.
Details:
Updated September 20, 2024: We have updated the content below for clarity. Thank you for your feedback.
We're introducing a new policy that gives IT admins enhanced flexibility with distinct settings for voice and face enrollment. This adjustment provides greater control over managing these features, allowing organizations to tailor to their needs. Voice and face biometric enrollment will be enabled by default, enabling voice isolation and speaker recognition in meeting rooms and enhancing intelligent meeting recaps and Microsoft Copilot for meetings.
This message is associated with Microsoft 365 Roadmap ID 413708.
[When this will happen:]
General Availability (Worldwide, GCC):
We will begin rolling out the new policy in early October 2024 and expect complete by mid-October 2024.
The policy will be enabled beginning in early January 2025 and expect to be complete by mid-January 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-09-19
updated:
2024-09-21
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
Microsoft Teams is introducing a new policy for voice and face enrollment, set to 'On' by default, to enhance features like voice isolation and speaker recognition, with rollout starting in early October 2024 and full enablement by January 2025. Admins can adjust the new csTeamsAIPolicy, which includes separate settings for EnrollFace and EnrollVoice, until mid-January 2025 to fit their organization's preferences.
Direct effects for Operations**
Default Enrollment Activation
Voice and face enrollment will be enabled by default, potentially leading to privacy concerns among users who may not want their biometric data collected.
- roles: IT Admin, End User
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Increased Meeting Features
The activation of voice isolation and speaker recognition features may lead to unexpected changes in meeting dynamics, affecting user experience.
- roles: End User, Meeting Organizer
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Policy Transition Issues
Transitioning from csTeamsMeetingPolicy to csTeamsAIPolicy without proper preparation may lead to configuration errors, impacting meeting functionalities.
- roles: IT Admin, Support Staff
- references: https://learn.microsoft.com/powershell/module/teams/get-csteamsaipolicy?view=teams-ps, https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps
User Training Requirements
Users may require additional training to adapt to new features, leading to temporary productivity loss if not addressed beforehand.
- roles: End User, Training Coordinator
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Data Management Concerns
The new policy may raise concerns regarding data management and compliance, especially in organizations with strict data protection regulations.
- roles: Compliance Officer, IT Admin
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Configutation Options**
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Opportunities**
Enhanced Meeting Productivity
By enabling voice isolation and speaker recognition through the new enrollment policy, meetings can become more efficient. Participants can be better understood, and the AI can provide more accurate meeting recaps and action items. This leads to improved collaboration and decision-making.
- next-steps: Conduct a pilot program with selected teams to measure the impact of voice isolation and speaker recognition on meeting productivity. Gather feedback and make necessary adjustments before full rollout.
- roles: Team Leaders, Project Managers, Executives
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Customizable Security and Privacy Settings
The introduction of separate settings for voice and face enrollment allows organizations to tailor their security and privacy measures according to their specific requirements. This can enhance user trust and compliance with data protection regulations.
- next-steps: Review current organizational policies on biometric data and adjust the new settings accordingly. Provide training to IT staff on managing these settings effectively.
- roles: IT Administrators, Compliance Officers, Security Managers
- references: https://learn.microsoft.com/powershell/module/teams/get-csteamsaipolicy?view=teams-ps, https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps
Optimized User Experience
With the new policy defaulting to 'On', users will benefit from enhanced features immediately. This can lead to a smoother onboarding experience for new employees and reduce the need for manual configuration.
- next-steps: Communicate the upcoming changes to all users and prepare support materials that explain the benefits and features of the new enrollment policy. Ensure that helpdesk staff are trained to assist users with any questions.
- roles: HR Managers, Training Coordinators, Helpdesk Staff
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-09-21 | MC Messages | Updated September 19, 2024: We have updated the content below for clarity. Thank you for your feedback.
We're introducing a new policy that gives IT admins enhanced flexibility with distinct settings for voice and face enrollment. This adjustment provides greater control over managing these features, allowing organizations to tailor to their needs. Voice and face biometric enrollment will be enabled by default, enabling voice isolation and speaker recognition in meeting rooms and enhancing intelligent meeting recaps and Microsoft Copilot for meetings. This message is associated with Microsoft 365 Roadmap ID 413708. [When this will happen:] General Availability (Worldwide, GCC): We will begin rolling out the new policy in early October 2024 and expect complete by mid-October 2024. The policy will be enabled beginning in early January 2025 and expect to be complete by mid-January 2025. | Updated September 20, 2024: We have updated the content below for clarity. Thank you for your feedback.
We're introducing a new policy that gives IT admins enhanced flexibility with distinct settings for voice and face enrollment. This adjustment provides greater control over managing these features, allowing organizations to tailor to their needs. Voice and face biometric enrollment will be enabled by default, enabling voice isolation and speaker recognition in meeting rooms and enhancing intelligent meeting recaps and Microsoft Copilot for meetings. This message is associated with Microsoft 365 Roadmap ID 413708. [When this will happen:] General Availability (Worldwide, GCC): We will begin rolling out the new policy in early October 2024 and expect complete by mid-October 2024. The policy will be enabled beginning in early January 2025 and expect to be complete by mid-January 2025. |
| 2024-09-21 | MC Last Updated | 09/19/2024 18:44:12 | 2024-09-20T19:17:48Z |
| 2024-09-21 | MC prepare | To ensure you have enough time to prepare for this change, you have until mid-January 2025 to configure everything to best suit your needs. If your organization requires keeping face and voice enrollments off, be sure to review the new policy and adjust the settings during this time. This period provides an opportunity to optimize how you manage voice and face data, enhancing your team's control over the process.
The new csTeamsAIPolicy will replace the current csTeamsMeetingPolicy, introducing two separate settings for face and voice enrollment: EnrollFace and EnrollVoice. Each can be set to Enabled or Disabled. To help you get ready, review: Set-CsTeamsMeetingPolicy Get-CsTeamsAIPolicy For more information about voice and face enrollment, visit Overview of voice and face enrollment. https://learn.microsoft.com/powershell/module/teams/get-csteamsaipolicy?view=teams-ps https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps https://review.learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition?branch=main https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708 | To ensure you have enough time to prepare for this change, you have until mid-January 2025 to configure everything to best suit your needs. If your organization requires keeping face and voice enrollments off, be sure to review the new policy and adjust the settings during this time. This period provides an opportunity to optimize how you manage voice and face data, enhancing your team's control over the process.
The new csTeamsAIPolicy will replace the current csTeamsMeetingPolicy, introducing two separate settings for face and voice enrollment: EnrollFace and EnrollVoice. Each can be set to Enabled or Disabled. To help you get ready, review: Set-CsTeamsMeetingPolicy Get-CsTeamsAIPolicy For more information about voice and face enrollment, visit Overview of voice and face enrollment - Microsoft Teams | Microsoft Learn https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition78utOL8CX654n1vVqWruekJhQRbJlsPPtLA%3D&reserved=0 https://learn.microsoft.com/powershell/module/teams/get-csteamsaipolicy?view=teams-ps https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708 |
| 2024-09-21 | MC Summary | Microsoft Teams introduces a new policy for voice and face enrollment, defaulting to 'On' to enhance meeting features. Rollout begins in October 2024, with the policy active from January 2025. IT admins have until mid-January 2025 to adjust settings. The csTeamsAIPolicy replaces csTeamsMeetingPolicy, offering separate EnrollFace and EnrollVoice settings. | Microsoft Teams is introducing a new policy for voice and face enrollment, defaulting to 'On' for enhanced meeting features. Rollout begins early October 2024, with the policy enabled in January 2025. Admins have until mid-January 2025 to adjust settings. The csTeamsAIPolicy will replace csTeamsMeetingPolicy, offering separate EnrollFace and EnrollVoice settings. |
| 2024-09-20 | MC prepare | To ensure you have enough time to prepare for this change, you have until mid-January 2024 to configure everything to best suit your needs. If your organization requires keeping face and voice enrollments off, be sure to review the new policy and adjust the settings during this time. This period provides an opportunity to optimize how you manage voice and face data, enhancing your team's control over the process.
The new csTeamsAIPolicy will replace the current csTeamsMeetingPolicy, introducing two separate settings for face and voice enrollment: EnrollFace and EnrollVoice. Each can be set to Enabled or Disabled. To help you get ready, we've provided a detailed guide on configuring the new policy: Set-CsTeamsMeetingPolicy. For more information about voice and face enrollment, visit Overview of voice and face enrollment. https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps https://review.learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition?branch=main https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708 | To ensure you have enough time to prepare for this change, you have until mid-January 2025 to configure everything to best suit your needs. If your organization requires keeping face and voice enrollments off, be sure to review the new policy and adjust the settings during this time. This period provides an opportunity to optimize how you manage voice and face data, enhancing your team's control over the process.
The new csTeamsAIPolicy will replace the current csTeamsMeetingPolicy, introducing two separate settings for face and voice enrollment: EnrollFace and EnrollVoice. Each can be set to Enabled or Disabled. To help you get ready, review: Set-CsTeamsMeetingPolicy Get-CsTeamsAIPolicy For more information about voice and face enrollment, visit Overview of voice and face enrollment. https://learn.microsoft.com/powershell/module/teams/get-csteamsaipolicy?view=teams-ps https://learn.microsoft.com/powershell/module/teams/set-csteamsmeetingpolicy?view=teams-ps https://review.learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition?branch=main https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413708 |
| 2024-09-20 | MC Summary | Microsoft Teams is introducing a new policy for voice and face enrollment, defaulting to 'On' for enhanced meeting features. It offers IT admins more control and customization. The rollout begins in January 2025, with preparations needed by mid-January 2024. A detailed guide and additional information are provided for configuration. | Microsoft Teams introduces a new policy for voice and face enrollment, defaulting to 'On' to enhance meeting features. Rollout begins in October 2024, with the policy active from January 2025. IT admins have until mid-January 2025 to adjust settings. The csTeamsAIPolicy replaces csTeamsMeetingPolicy, offering separate EnrollFace and EnrollVoice settings. |
| 2024-09-20 | MC Last Updated | 09/19/2024 02:06:13 | 2024-09-19T18:44:12Z |
| 2024-09-20 | MC Messages | We're introducing a new policy that gives IT admins enhanced flexibility with distinct settings for voice and face enrollment. This adjustment provides greater control over managing these features, allowing organizations to tailor to their needs. Voice and face biometric enrollment will be enabled by default, enabling voice isolation and speaker recognition in meeting rooms and enhancing intelligent meeting recaps and Microsoft Copilot for meetings.
This message is associated with Microsoft 365 Roadmap ID 413708. [When this will happen:] General Availability (Worldwide, GCC): We will begin rolling out early January 2025 and expect to be completed by mid-January 2025. | Updated September 19, 2024: We have updated the content below for clarity. Thank you for your feedback.
We're introducing a new policy that gives IT admins enhanced flexibility with distinct settings for voice and face enrollment. This adjustment provides greater control over managing these features, allowing organizations to tailor to their needs. Voice and face biometric enrollment will be enabled by default, enabling voice isolation and speaker recognition in meeting rooms and enhancing intelligent meeting recaps and Microsoft Copilot for meetings. This message is associated with Microsoft 365 Roadmap ID 413708. [When this will happen:] General Availability (Worldwide, GCC): We will begin rolling out the new policy in early October 2024 and expect complete by mid-October 2024. The policy will be enabled beginning in early January 2025 and expect to be complete by mid-January 2025. |
| 2024-09-20 | MC Action Required By | 01/20/2025 09:00:00 | 2025-01-10T09:00:00Z |
| 2024-09-20 | MC Title | Microsoft Teams: New policy for voice and face enrollment defaulting to 'On' | (Updated) Microsoft Teams: New policy for voice and face enrollment defaulting to 'On' |
| 2024-09-20 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
Last updated 3 weeks ago
