check before: 2024-10-01
Product:
Microsoft 365 admin center, Teams
Platform:
Mac, Online, US Instances, Windows Desktop, World tenant
Status:
Scheduled
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid-November to mid-December 2024. Users can export data via Teams settings, and no admin action is required before the rollout.
Details:
Updated September 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
We are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 413709.
[When this will happen:]
Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
General Availability (Worldwide, GCC): We will begin rolling out early December 2024 (previously mid-October) and expect to complete by mid-December 2024 (previously late October).
Change Category:
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Scope:
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Release Phase:
Created:
2024-09-18
updated:
2024-09-28
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
Starting mid-November to mid-December 2024, Microsoft Teams will allow users to exclusively export their own voice and face data directly from the Teams settings under the Recognition tab, removing this capability from administrators to enhance user privacy.
Direct effects for Operations**
User Data Privacy Control
Users will have exclusive control over their voice and face data exports, which may lead to confusion among users who are accustomed to admin oversight. This could result in users inadvertently sharing sensitive data without understanding the implications.
- roles: End Users, IT Support
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
Admin Oversight Reduction
With the removal of the download button for admins, there may be a lack of oversight on data exports, potentially leading to unauthorized data handling by users. This could create compliance issues if users export data without proper guidelines.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
User Experience Disruption
The change may disrupt the user experience as users adjust to the new process of exporting their data. This could lead to increased support requests and frustration among users unfamiliar with the new feature.
- roles: End Users, IT Support
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
Configutation Options**
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Opportunities**
Enhanced User Privacy Management
With users gaining exclusive control over their voice and face data exports, there is an opportunity to enhance user privacy management policies. This shift empowers users to manage their own data, reducing the administrative burden and potential privacy risks associated with centralized data handling.
- next-steps: Develop user training materials and guidelines to educate users on how to export their data securely. Update privacy policies to reflect this change and communicate the new process to all users.
- roles: Compliance Officer, IT Security Manager, HR Manager
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
Improved User Experience in Data Management
By allowing users to export their own voice and face data, the organization can improve user experience by providing more autonomy and control over personal data. This can lead to increased user satisfaction and trust in the organizationâs commitment to privacy.
- next-steps: Gather user feedback on the new export feature to identify any issues or areas for improvement. Consider implementing a user satisfaction survey post-rollout to measure the impact of this change.
- roles: User Experience Designer, Product Manager, IT Support Specialist
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
Streamlined IT Administrative Processes
The removal of the download button from the Teams admin center means that IT admins will no longer need to manage requests for voice and face data exports. This can streamline IT administrative processes and reduce the workload on IT support teams.
- next-steps: Review and adjust IT administrative workflows to reflect the new data export process. Ensure that IT staff are informed of the changes and understand their new roles regarding user data management.
- roles: IT Administrator, Help Desk Technician, Operations Manager
- references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-09-28 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2024-09-28 | MC Summary | Microsoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid to late October 2024. Users can export data via Teams settings, and no admin action is required before the rollout. | Microsoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid-November to mid-December 2024. Users can export data via Teams settings, and no admin action is required before the rollout. |
| 2024-09-28 | MC Last Updated | 09/18/2024 01:26:33 | 2024-09-27T23:27:07Z |
| 2024-09-28 | MC Messages | We are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 413709. [When this will happen:] General Availability (Worldwide, GCC): We will begin rolling out mid-October 2024 and expect to complete by late October 2024. | Updated September 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
We are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop. This message is associated with Microsoft 365 Roadmap ID 413709. [When this will happen:] Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024. General Availability (Worldwide, GCC): We will begin rolling out early December 2024 (previously mid-October) and expect to complete by mid-December 2024 (previously late October). |
| 2024-09-28 | MC Title | Microsoft Teams: Users will exclusively control their voice and face data exports | (Updated) Microsoft Teams: Users will exclusively control their voice and face data exports |
| 2024-09-28 | MC End Time | 12/20/2024 09:00:00 | 2025-01-27T09:00:00Z |
Last updated 2 weeks ago
