MC876291 – Sensitive meetings to be excluded from Viva Insights metrics

Product:

Microsoft Viva, Microsoft Viva Insights, Outlook

Platform:

Online, World tenant

Status:

Change type:

Feature update, User impact, Admin impact

Links:

Details:

Summary:
Viva Insights will exclude meetings marked as 'Private' or 'Confidential' from metrics, starting mid-September 2024, with full rollout by mid-October 2024. No action is required from organizations, but updating training and documentation may be considered.

Details:
End-users of Outlook have the ability to set a meeting to have a 'Private' or 'Confidential' sensitivity level in order to protect the information of a meeting they consider sensitive. To ensure that these meetings cannot be analyzed, Viva Insights would remove these meetings from metric computation.
[When this will happen:]
We will begin rolling this out in mid-September 2024 and expect to complete by mid-October 2024.

Change Category:
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Scope:
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Release Phase:

Created:
2024-08-29

updated:
2024-08-29

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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Direct effects for Operations**

Exclusion of Sensitive Meetings from Metrics
The exclusion of 'Private' or 'Confidential' meetings from Viva Insights metrics may lead to a lack of visibility into overall meeting engagement and productivity, potentially affecting resource allocation and planning.
   - roles: IT Administrators, Team Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-viva-blog/sensitive-meetings-to-be-excluded-from-viva-insights-metrics/ba-p/3851230

Impact on User Experience
Users may experience confusion or frustration if they are unaware that their sensitive meetings will not be reflected in metrics, leading to potential misinterpretation of their productivity levels.
   - roles: End Users, HR Professionals
   - references: https://techcommunity.microsoft.com/t5/microsoft-viva-blog/sensitive-meetings-to-be-excluded-from-viva-insights-metrics/ba-p/3851230

Configutation Options**

Exclude Sensitive Meetings from Metrics
Viva Insights will automatically exclude meetings marked as 'Private' or 'Confidential' from metrics, ensuring sensitive information is protected.
   - technical instructions:
   - references: https://learn.microsoft.com/en-us/microsoft-365/viva/insights/overview?view=o365-worldwide

Update Training and Documentation
While no action is required, organizations may consider updating their training materials and documentation to inform users about the new feature.
   - technical instructions:
   - references: https://learn.microsoft.com/en-us/microsoft-365/admin/admin-overview/admin-documentation?view=o365-worldwide

Data Protection**

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