check before: 2024-08-01
Product:
Microsoft Viva, Microsoft Viva Amplify
Platform:
iOS, mobile, Online, Web, World tenant
Status:
Launched
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
The new 'Required approval' feature in Microsoft Viva Amplify ensures content undergoes review before publishing. It's an optional setting found under 'Campaign settings'. Rollout begins late August 2024, with no admin action needed but users should be informed. Viva Amplify on mobile is excluded.
Details:
Like Lists and libraries, Viva Amplify campaigns can contain sensitive information, such as marketing campaign budgets or human resources initiatives. The Required approval feature brings compliance, accountability, and workflows to Lightweight Approvals in Viva Amplify. Whether you require multiple levels of approvals or approvals from a single decision maker, the new Required approval feature in Viva Amplify empowers communicators to customize the process to suit their approval workflow and ensure every piece of content undergoes a thorough review process before it is published.
The Required approval button is present under the Advanced settings of the Campaign settings experience, which can be accessed in any given campaign's header section. When the Required approval setting is enabled, all newly created publications will be required to go through the approval process before content can be published.
This is an optional setting.
This message is associated with Microsoft 365 Roadmap ID 409233.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by late September 2024.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-08-27
updated:
2024-08-27
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Content Publishing Delays
The introduction of the Required approval feature may lead to delays in content publishing as all publications will need to go through an approval process, potentially slowing down communication and marketing efforts.
- roles: Content Creators, Marketing Managers
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=409233
User Experience Disruption
Users may experience frustration or confusion if they are not informed about the new approval process, leading to a negative impact on their workflow and productivity.
- roles: End Users, Communicators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=409233
Configutation Options**
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Data Protection**
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IT Security**
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explanation for non-techies**
Microsoft Viva is introducing a new feature called "Required approval" for its Viva Amplify tool, which will be available starting in late August 2024. This feature is designed to ensure that all content within a campaign is reviewed and approved before it is published. Think of it like a "safety net" for your content, similar to how a restaurant kitchen might have a head chef who checks every dish before it goes out to customers. This way, the restaurant ensures that every meal meets its quality standards.
In practical terms, this means that when you are working on a marketing campaign or any initiative that involves sensitive information, you can set up a process where one or more people must approve the content before it is shared publicly. This is similar to how a legal team might review a contract before it is finalized to ensure everything is in order and complies with regulations.
The approval feature is optional and can be activated in the campaign settings under the "Advanced settings" section. Once enabled, any new content created within that campaign will need to go through the approval process. This is akin to having a checklist that must be completed before a project can move forward, ensuring that nothing is overlooked.
It's important to note that this feature will only be available on the web or desktop version of Viva Amplify and not on mobile devices. The rollout will happen automatically, so there's no need for administrative action, but it might be helpful to inform your team about this new capability and update any related documentation.
Overall, the Required approval feature is a tool to help maintain high standards and reduce the risk of errors in your organization's communications, much like how a final proofread can catch mistakes before a document is published.
** AI generated content. This information must be reviewed before use.
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