MC867664 – Microsoft Viva Engage: Private unlisted groups in external networks will retire and be deleted in January 2025

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check before: 2025-01-13

Product:

Microsoft 365 Apps, Microsoft 365 Groups, Microsoft Viva, Microsoft Viva Engage

Platform:

World tenant, Online

Status:

Change type:

Retirement, Updated message, User impact

Links:

Details:

Summary:
Private unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users should convert these groups to listed to retain data and comply with updated security and compliance measures.

Details:
Updated January 10, 2025: This is a friendly reminder.
To enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.

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Release Phase:

Created:
2024-08-21

updated:
2025-01-15

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summary for non-techies**

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Direct effects for Operations**

Loss of Data
All data associated with private unlisted groups will be permanently deleted, impacting users who rely on this data for ongoing projects or communications.
   - roles: Group Owners, End Users
   - references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network

Disruption of Communication
Users will no longer be able to participate in private unlisted groups, leading to potential communication breakdowns among team members.
   - roles: Group Owners, End Users
   - references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network

Increased Workload for Group Owners
Group owners will need to convert groups to listed or manage the deletion process, increasing their workload and requiring additional time and resources.
   - roles: Group Owners, IT Administrators
   - references: https://learn.microsoft.com/viva/engage/eac-key-admin-roles-permissions#verified-administrator

Compliance Risks
Failure to convert groups may lead to non-compliance with updated security measures, potentially exposing the organization to security risks.
   - roles: IT Administrators, Compliance Officers
   - references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network

User Frustration
Users may experience frustration and confusion due to the sudden removal of private unlisted groups, impacting overall user experience and satisfaction.
   - roles: End Users, Group Owners
   - references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network

Configutation Options**

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Potentional Risks**

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IT Security**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2025-01-11MC MessagesUpdated December 30, 2024: This is a friendly reminder.
To enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.
Updated January 10, 2025: This is a friendly reminder.
To enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.
2025-01-11MC Last Updated12/30/2024 22:57:032025-01-10T18:54:50Z
2025-01-11MC SummaryPrivate unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users must convert these groups to listed to retain them and their data.Private unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users should convert these groups to listed to retain data and comply with updated security and compliance measures.
2024-12-31MC Last Updated08/21/2024 00:53:072024-12-30T22:57:03Z
2024-12-31MC MessagesTo enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.Updated December 30, 2024: This is a friendly reminder.
To enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.
2024-12-31MC MessageTagNamesUser impact, RetirementUpdated message, User impact, Retirement
2024-12-31MC SummaryPrivate unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users should convert these groups to listed ones to preserve them and their data. Guides for managing external networks and admin roles are provided.Private unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users must convert these groups to listed to retain them and their data.

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