MC846387 – Microsoft Outlook: Replace quick compose pop-up with inline appointment creation in new Outlook for Windows and web

Product:

Exchange, Microsoft 365 Apps, Microsoft 365 for the web, Outlook

Platform:

Online, Web, Windows Desktop, World tenant

Status:

In development

Change type:

Feature update, Updated message, User impact

Links:

406948

Details:

Summary:
Outlook is replacing the quick compose pop-up with inline appointment creation in the new Outlook for Windows and web. The rollout timeline has been updated, with Targeted Release starting early November 2024 and General Availability beginning early December 2024. No admin action is required for this update.

Details:
Updated October 3, 2024: We have updated the rollout timeline below. Thank you for your patience.
In new Outlook for Windows and web, when single-clicking on an empty time slot on the calendar surface, the quick compose pop-up will no longer appear. Instead, you will be able to create an appointment by typing directly in the time slot on the calendar grid, just as you can in classic Outlook for Windows. There will be no change to double-click behavior; the full compose form will still open as it does today.
This message is associated with Microsoft 365 Roadmap ID 406948.
[When this will happen:]
Targeted Release: We will begin rolling out early November 2024 (previously early September) and expect to complete by early December 2024 (previously early October).
General Availability (Worldwide): We will begin rolling out early December 2024 (previously early October) and expect to complete by early January 2025 (previously early November).

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2024-08-02

updated:
2024-10-04

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Experience Change in Appointment Creation
Users will need to adapt to a new method of creating appointments, which may initially slow down their workflow and lead to confusion.
   - roles: End Users, Administrative Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=406948

Training and Documentation Needs
Existing training materials and documentation may become outdated, requiring updates to reflect the new inline appointment creation method.
   - roles: Training Coordinators, IT Support Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=406948

Potential Increase in User Errors
Users unfamiliar with the new inline method may make mistakes in scheduling, leading to double bookings or missed appointments.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=406948

Configutation Options**

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Opportunities**

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Potentional Risks**

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IT Security**

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explanation for non-techies**

Microsoft Outlook is making a change in how users create appointments on their calendars. Previously, when you clicked on an empty time slot in your calendar, a quick compose pop-up would appear, allowing you to start creating an appointment. Now, in the new Outlook for Windows and the web, this pop-up will be replaced with a more streamlined process.

Imagine your calendar as a whiteboard. In the past, if you wanted to jot down a quick note or appointment, you had to open a separate sticky note (the pop-up) to write on. With the new update, it's like writing directly on the whiteboard itself, without needing that extra step. You simply click on the time slot and start typing your appointment details right there, just like writing directly on the whiteboard.

This change is set to roll out in two phases. Starting in early November 2024, some users will begin to see this new feature, with everyone else getting access by early December 2024. The full rollout for all users is expected to be completed by early January 2025.

It's important to note that if you double-click on a time slot, the full appointment form will still open, just as it does now. This means you still have the option to add more detailed information to your appointments if needed.

For organizations, there's no need for any administrative action to enable this feature. It will be automatically available to all users. However, it might be helpful to inform your team about this change so they know what to expect and can adjust to the new way of creating appointments. This update aims to make the process quicker and more intuitive, especially for those who are familiar with the classic Outlook experience.