check before: 2024-05-14
Product:
Microsoft 365 admin center, OneDrive, SharePoint
Platform:
Online, Web, World tenant
Status:
Launched
Change type:
Admin impact, Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft SharePoint is updating version history controls, adding new automatic and manual version limits to help admins manage version storage efficiently. Public Preview starts in May 2024, with General Availability in September 2024. Admins should prepare by reviewing updated documentation and can opt-in for the preview using SharePoint Online Management PowerShell cmdlet. The message includes links for further guidance and feedback.
Details:
Updated August 9, 2024, 2024: We have updated the rollout timeline below. Thank you for your patience.
Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint's built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale.
This message is associated with Microsoft 365 Roadmap ID 145802.
[When this will happen:]
Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell.
General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously late August) and expect to complete by mid-October 2024.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-05-01
updated:
2024-08-10
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Version History Control Changes
If the new version history controls are implemented without preparation, users may experience confusion regarding version management, leading to potential data loss if older versions are automatically deleted without proper notice or understanding of the new settings.
- roles: SharePoint Admin, End Users
- references: https://learn.microsoft.com/sharepoint/document-library-version-history-limits, https://support.microsoft.com/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37
Storage Management Issues
Without adequate preparation, the automatic version limits may lead to unexpected storage management issues, where important file versions are deleted prematurely, impacting users' ability to recover necessary documents.
- roles: SharePoint Admin, Document Library Owners
- references: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=145802, https://learn.microsoft.com/powershell/sharepoint/sharepoint-online/connect-sharepoint-online
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-08-10 | MC Messages | Updated May 1, 2024: Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. | Updated August 9, 2024, 2024: We have updated the rollout timeline below. Thank you for your patience.
Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet. Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously late August) and expect to complete by mid-October 2024. |
| 2024-08-10 | MC Title | Microsoft SharePoint document libraries: Improved Version history controls | Preview opt-in | (Updated) Microsoft SharePoint document libraries: Improved Version history controls | Preview opt-in |
| 2024-08-10 | MC Last Updated | 05/01/2024 19:12:08 | 2024-08-09T21:28:56Z |
| 2024-08-10 | MC MessageTagNames | Feature update, User impact, Admin impact | Updated message, Feature update, User impact, Admin impact |
| 2024-08-10 | MC Summary | Microsoft SharePoint is introducing improved version history controls to enhance data protection and storage management. Admins can set intelligent version deleting options and default organization limits. The Public Preview begins in May 2024, with General Availability starting in August 2024. New capabilities include automatic and manual version limits, consistent default settings, and detailed version storage reporting. Users can view and adjust file version expirations. Admins should review updated documentation to prepare for these changes. | Microsoft SharePoint is updating version history controls, adding new automatic and manual version limits to help admins manage version storage efficiently. Public Preview starts in May 2024, with General Availability in September 2024. Admins should prepare by reviewing updated documentation and can opt-in for the preview using SharePoint Online Management PowerShell cmdlet. The message includes links for further guidance and feedback. |
| 2024-05-02 | MC Messages | Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale.
This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. | Updated May 1, 2024: Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. |
| 2024-05-02 | MC Last Updated | 04/30/2024 18:23:10 | 2024-05-01T19:12:08Z |
Last updated 3 weeks ago
