check before: 2024-05-06
Product:
OneDrive, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
Launched
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late June to late August 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update.
Details:
Updated August 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint.
This message is associated with Microsoft 365 Roadmap ID 387807
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2024 (previously late May) and expect to complete by late August 2024 (previously late June).
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-04-23
updated:
2024-08-14
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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Direct effects for Operations**
- Direct Impact on IT Operations
- Increased usage of OneDrive and SharePoint for PDF editing
- Potential for higher load on storage and bandwidth resources
- IT Operations Team
- Need for monitoring and support for new feature usage
- Increased support tickets related to PDF annotation issues
- IT Support Team
- Dependency on Microsoft 365 services
- Any outages or issues with Microsoft services could impact PDF annotation functionality
- IT Administrators
- Direct Impact on IT Services
- Enhancement of document collaboration capabilities
- Improved user satisfaction and productivity due to new annotation features
- User Experience Team
- Requirement for updated training materials and documentation
- Need to create or revise user guides and training sessions for the new feature
- Training and Development Team
- Integration with existing workflows
- Potential disruptions if users are not aware of the new feature or how to use it effectively
- Change Management Team
- Direct Impact on IT Users
- Increased functionality for document editing
- Users can now annotate PDFs directly, reducing reliance on third-party tools
- End Users
- Learning curve associated with new features
- Users may require assistance or training to effectively utilize the new annotation capabilities
- User Support Team
- Potential for user errors during initial rollout
- Misuse of the annotation feature could lead to document versioning issues
- Document Management Team
- Direct Impact on IT Administrators
- No direct administrative action required, but increased monitoring needed
- Administrators must ensure that the feature is functioning correctly and address any issues that arise
- IT Administrators
- Need for proactive communication with users
- Administrators should inform users about the new feature and provide guidance on its use
- Communication Team
- Adjustments to user permissions and access controls
- Ensuring that users have the appropriate permissions to utilize the new feature effectively
- IT Security Team
References:
- Microsoft 365 Roadmap: [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=387807)
Opportunities**
- Enhance Collaboration and User Experience
- Leverage the new PDF annotation feature to improve team collaboration on documents. This can streamline feedback processes and reduce the need for external PDF editing tools.
- Major roles benefiting: Project Managers, Team Leaders, and Content Creators.
- Reduce Dependency on Third-Party Tools
- By utilizing the built-in PDF annotation capabilities, the organization can minimize reliance on third-party PDF editing software, potentially leading to cost savings on licenses and subscriptions.
- Major roles benefiting: IT Administrators and Finance Managers.
- Improve Training and Documentation
- Update training materials and user documentation to include the new PDF annotation feature, ensuring that all users are aware of its capabilities and can utilize it effectively.
- Major roles benefiting: Training Coordinators and IT Support Staff.
For more information on the feature rollout, you can refer to the Microsoft 365 Roadmap: [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=387807).
Potentional Risks**
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IT Security**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-08-14 | MC Messages | Updated June 6, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint. This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2024 (previously late May) and expect to complete by late July 2024 (previously late June). | Updated August 13, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint. This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2024 (previously late May) and expect to complete by late August 2024 (previously late June). |
| 2024-08-14 | MC Last Updated | 06/06/2024 23:39:52 | 2024-08-14T01:32:25Z |
| 2024-08-14 | MC Summary | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late June to late July 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late June to late August 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. |
| 2024-06-07 | MC Last Updated | 05/22/2024 22:50:03 | 2024-06-06T23:39:52Z |
| 2024-06-07 | MC Messages | Updated May 22, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint. This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2024 (previously mid-May) and expect to complete by late June 2024 (previously early June). | Updated June 6, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint. This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2024 (previously late May) and expect to complete by late July 2024 (previously late June). |
| 2024-06-07 | MC End Time | 08/05/2024 09:00:00 | 2024-09-02T09:00:00Z |
| 2024-06-07 | MC Summary | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late May to late June 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late June to late July 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. |
| 2024-05-23 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2024-05-23 | MC Summary | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out mid-May to early June 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. | Microsoft OneDrive introduces a feature for annotating PDFs with text boxes, rolling out late May to late June 2024. Users can edit PDFs in OneDrive and SharePoint by opening the file and using the 'Edit' and 'Add Text' commands. No admin action is required for this update. |
| 2024-05-23 | MC Last Updated | 04/22/2024 23:53:04 | 2024-05-22T22:50:03Z |
| 2024-05-23 | MC Messages | This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint.
This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-May 2024 and expect to complete by early June 2024. | Updated May 22, 2024: We have updated the rollout timeline below. Thank you for your patience.
This new Microsoft OneDrive feature allows you to annotate and save PDF files with text boxes when the files are stored in Microsoft OneDrive and Microsoft SharePoint. This message is associated with Microsoft 365 Roadmap ID 387807 [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2024 (previously mid-May) and expect to complete by late June 2024 (previously early June). |
| 2024-05-23 | MC Title | Microsoft OneDrive: Annotate PDFs with text boxes | (Updated) Microsoft OneDrive: Annotate PDFs with text boxes |
| 2024-05-23 | MC End Time | 07/29/2024 09:00:00 | 2024-08-05T09:00:00Z |
Last updated 3 weeks ago
