MC781595 – (Updated) Microsoft Teams: Tenant-wide policy for permission to download meeting transcription

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check before: 2024-08-13

Product:

OneDrive, SharePoint, Stream, Teams

Platform:

Mac, US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message, User impact

Links:

332800

Details:

Summary:
Microsoft Teams is introducing a tenant-wide policy to control download permissions for meeting transcripts, with options for admin exemptions. Rollout begins June 2024 for various releases, with automatic implementation and no required admin action. More information is available on the Microsoft 365 Roadmap and Microsoft Learn.

Details:
Updated October 22, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out late August 2024 (previously mid-July) and expect to complete by mid-September 2024 (previously late July)
General Availability (DoD): We will begin rolling out late September 2024 (previously mid-August) and expect to complete by late November 2024 (previously mid-October).

Change Category:
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Scope:
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Release Phase:
Standard Release

Created:
2024-04-20

updated:
2024-10-24

Task Type

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Docu to Check

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Restricted Access to Meeting Transcripts
Users will be unable to download meeting transcripts, potentially hindering their ability to review important discussions and decisions made during meetings.
   - roles: End Users, Compliance Officers
   - references: https://learn.microsoft.com/MicrosoftTeams/block-download-meeting-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=332800

Increased Administrative Burden
Admins may face increased requests for exemptions from the download restriction, leading to additional workload and potential delays in compliance processes.
   - roles: IT Administrators, Compliance Officers
   - references: https://learn.microsoft.com/MicrosoftTeams/block-download-meeting-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=332800

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

Microsoft Teams is rolling out a new feature that will allow IT administrators to control who can download meeting transcripts. Think of it like a library where not everyone is allowed to check out certain books. In this case, the "books" are the meeting transcripts, and the "librarians" are the IT admins who decide who gets to take them home.

This change means that by default, no one in the organization will be able to download these transcripts unless they are given special permission. It's like setting up a VIP list for a club; only those on the list, such as governance or compliance specialists, can get in. These specialists might need access to ensure that the organization is following rules and regulations.

The rollout of this feature will happen automatically, much like how a software update happens on your phone without you needing to do anything. However, it's a good idea to let your IT team know about this change so they can prepare and update any necessary documents or procedures.

For those who want to learn more about how this works, Microsoft provides resources online that explain the details. This is similar to having a user manual for a new appliance, helping you understand all the features and settings.

** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-10-24MC Last Updated08/02/2024 20:42:132024-10-24T01:21:27Z
2024-10-24MC MessagesUpdated August 2, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out late August 2024 (previously mid-July) and expect to complete by mid-September 2024 (previously late July)
General Availability (DoD): We will begin rolling out late September 2024 (previously mid-August) and expect to complete by mid-October 2024 (previously late August).
Updated October 22, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out late August 2024 (previously mid-July) and expect to complete by mid-September 2024 (previously late July)
General Availability (DoD): We will begin rolling out late September 2024 (previously mid-August) and expect to complete by late November 2024 (previously mid-October).
2024-10-24MC End Time11/18/2024 08:00:002025-01-06T08:00:00Z
2024-10-24MC SummaryMicrosoft Teams is introducing a tenant-wide policy to control download permissions for meeting transcripts, with rollout dates varying by release type and expected to complete between mid-June and mid-October 2024. Admins can exempt certain security group members. No admin action is required before the rollout.Microsoft Teams is introducing a tenant-wide policy to control download permissions for meeting transcripts, with options for admin exemptions. Rollout begins June 2024 for various releases, with automatic implementation and no required admin action. More information is available on the Microsoft 365 Roadmap and Microsoft Learn.
2024-08-08MC Feature RingStandard Release
2024-08-08MC Feature Status332800
All, Launched, StandardRelease
Desktop, Launched, StandardRelease
Mac, Launched, StandardRelease
Launched
2024-08-03MC Last Updated06/13/2024 21:56:332024-08-02T20:42:13Z
2024-08-03MC MessagesUpdated June 13, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.
Updated August 2, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out late August 2024 (previously mid-July) and expect to complete by mid-September 2024 (previously late July)
General Availability (DoD): We will begin rolling out late September 2024 (previously mid-August) and expect to complete by mid-October 2024 (previously late August).
2024-08-03MC End Time10/04/2024 09:00:002024-11-18T08:00:00Z
2024-08-03MC SummaryMicrosoft Teams is introducing a tenant-wide policy to control permissions for downloading meeting transcripts, with options for exemptions. This update will roll out from early June to late August 2024, depending on the release stage. No admin action is required before the rollout.Microsoft Teams is introducing a tenant-wide policy to control download permissions for meeting transcripts, with rollout dates varying by release type and expected to complete between mid-June and mid-October 2024. Admins can exempt certain security group members. No admin action is required before the rollout.
2024-06-14MC MessagesUpdated May 1, 2024: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.
Updated June 13, 2024: We have updated the content below for accuracy. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.
2024-06-14MC How AffectWe will also update the default transcript permissions. After the rollout, when the new policy is not applied, only transcript owners (recording initiator or meeting organizer) will have permission to download or delete the transcript file, and meeting participants can only view the transcript in Teams or Microsoft Stream. Regardless of whether the new policy is applied, the meeting organizer will be able to select in Stream the participants who are restricted from downloading, viewing, and editing the transcript in Stream.
2024-06-14MC Last Updated05/01/2024 23:25:272024-06-13T21:56:33Z
2024-06-14MC SummaryMicrosoft Teams is introducing a tenant-wide policy to control permissions for downloading meeting transcripts, with IT admins able to exempt certain security group members. The rollout begins early June 2024 for Targeted Release and extends to General Availability in various stages through August 2024. Default transcript permissions will also be updated post-rollout.Microsoft Teams is introducing a tenant-wide policy to control permissions for downloading meeting transcripts, with options for exemptions. This update will roll out from early June to late August 2024, depending on the release stage. No admin action is required before the rollout.
2024-06-08MC Feature Status332800
All, Scheduled
Desktop, Scheduled
Mac, Scheduled
332800
All, Launched, StandardRelease
Desktop, Launched, StandardRelease
Mac, Launched, StandardRelease
2024-05-02MC MessagesComing soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out mid-May 2024 and expect to complete by late May 2024.
General Availability (Worldwide, GCC): We will begin rolling out late May 2024 and expect to complete by early June 2024.
General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.
Updated May 1, 2024: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: A new policy for IT admis to restrict permissions to download new meeting transcript files (stored in Microsoft OneDrive) for all users in the tenant. Admins can exempt people from the policy who are members of specified security groups such as governance or compliance specialists who require download access to meeting transcripts. This rollout applies to Teams for Mac and Teams for desktop.
This message is associated with Microsoft 365 Roadmap ID 332800.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by mid-June 2024 (previously late May).
General Availability (Worldwide, GCC): We will begin rolling out mid-June 2024 (previously late May) and expect to complete by late June 2024 (previously early June).
General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (DoD): We will begin rolling out mid-August 2024 and expect to complete by late August 2024.
2024-05-02MC TitleMicrosoft Teams: Tenant-wide policy for permission to download meeting transcription(Updated) Microsoft Teams: Tenant-wide policy for permission to download meeting transcription
2024-05-02MC Last Updated04/20/2024 00:13:122024-05-01T23:25:27Z
2024-05-02MC MessageTagNamesNew feature, User impact, Admin impactUpdated message, New feature, User impact, Admin impact
2024-05-02MC SummaryMicrosoft Teams is introducing a tenant-wide policy to control permissions for downloading meeting transcripts, with IT admins able to exempt certain security group members. The rollout begins mid-May 2024 for Targeted Release and extends to General Availability in various stages through August 2024. Default transcript permissions will also be updated post-rollout.Microsoft Teams is introducing a tenant-wide policy to control permissions for downloading meeting transcripts, with IT admins able to exempt certain security group members. The rollout begins early June 2024 for Targeted Release and extends to General Availability in various stages through August 2024. Default transcript permissions will also be updated post-rollout.

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